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Operations Administrator

Olga Joan
Newcastle NSW

Quick Apply

Job Details

Part-time
$28 - $30 an hour
10 hours ago

Benefits

Employee discount

Qualifications

Xero
Administrative experience
Payroll

Full Job Description

Company overview

Olga Joan is a Newcastle-based women's fashion label in a genuine growth phase. We're a small, close-knit team who care about doing things properly, and we're looking for someone solid to own the operational and financial admin side of the business.

Role overview

The Operations Administrator keeps the day-to-day engine of the business running smoothly. This role owns the financial and operational admin functions; invoices, supplier relationships, freight, bank reconciliations, and the systems that hold it all together. It suits someone who is highly organised, trustworthy with numbers, and comfortable working independently across a range of responsibilities.

Key responsibilities:

Finance & bookkeeping

Process and manage incoming and outgoing invoices
Perform bank reconciliations and maintain accurate financial records
Liaise with the external bookkeeper for end-of-month reporting
Assist with payroll processing as required

Operations & admin

Oversee day-to-day business operations and administrative tasks
Manage freight coordination and logistics
Handle wholesale enquiries and follow-up
Manage supplier communications and relationships

Systems & process

Maintain and manage key business software and internal systems
Identify operational issues and resolve or escalate as needed
Support process improvements as the business grows

Skills & attributes

Comfortable working with numbers and financial administration
Highly organised with strong attention to detail
Trustworthy and discreet; able to handle confidential business information
Self-directed and reliable; able to manage priorities independently
Clear communicator with suppliers and internal stakeholders
Experience with bookkeeping software (Xero) an advantage
Payroll experience a bonus, but not essential

Please do not apply if you are looking for a marketing, design, or fashion-facing role.

Pay: $28.00 – $30.00 per hour

Benefits:

Employee discount

Work Location: In person

Quick Apply

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