Company overview
Olga Joan is a Newcastle-based women's fashion label in a genuine growth phase. We're a small, close-knit team who care about doing things properly, and we're looking for someone solid to own the operational and financial admin side of the business.
Role overview
The Operations Administrator keeps the day-to-day engine of the business running smoothly. This role owns the financial and operational admin functions; invoices, supplier relationships, freight, bank reconciliations, and the systems that hold it all together. It suits someone who is highly organised, trustworthy with numbers, and comfortable working independently across a range of responsibilities.
Key responsibilities:
Finance & bookkeeping
- Process and manage incoming and outgoing invoices
- Perform bank reconciliations and maintain accurate financial records
- Liaise with the external bookkeeper for end-of-month reporting
- Assist with payroll processing as required
Operations & admin
- Oversee day-to-day business operations and administrative tasks
- Manage freight coordination and logistics
- Handle wholesale enquiries and follow-up
- Manage supplier communications and relationships
Systems & process
- Maintain and manage key business software and internal systems
- Identify operational issues and resolve or escalate as needed
- Support process improvements as the business grows
Skills & attributes
- Comfortable working with numbers and financial administration
- Highly organised with strong attention to detail
- Trustworthy and discreet; able to handle confidential business information
- Self-directed and reliable; able to manage priorities independently
- Clear communicator with suppliers and internal stakeholders
- Experience with bookkeeping software (Xero) an advantage
- Payroll experience a bonus, but not essential
Please do not apply if you are looking for a marketing, design, or fashion-facing role.
Pay: $28.00 – $30.00 per hour
Benefits:
Work Location: In person
