In-Demand Office reception/administration assistant Jobs

Office Administrator/Key Account Manager – Allied Health Focus
Time Well Spent —Remote
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Work from home
IP Administration Assistant (full time)
Halfords IP - Patent & Trade Mark Attorneys —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
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Digital Accord —Brisbane QLD
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Office Assistant
Witthoft Engineering —Fortitude Valley QLD
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
NDIS Intake & Administration Officer
REVERENCE COMMUNITY CARE —Williams Landing VIC
- $27.73 - $35.76 an hour
- Full-time
- CRM software
- Customer service
- Microsoft Office
- Professional development assistance
- Referral program
Quick Apply
1d
Administration Assistant
AVEO —East Lindfield NSW
- $28.96 an hour
- Overtime
- Microsoft Office
- Administrative experience
- Front desk
- Health insurance
- Employee assistance program
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2d
Trainee Administration Assistant
Monadelphous —Brisbane QLD
- Monday to Friday
- Microsoft Office
- Administrative experience
- Data entry
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Administration & Reception
Skills Institute Australia —Osborne Park WA
- $52,000 - $55,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
13d
Office Administration Assistant
PKF Perth —Perth WA
- $55,000 - $65,000 a year
- Full-time
- Office
- In-person
Quick Apply
13d
Office Assistant
ThreatLocker —Brisbane QLD
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
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Fresenius Medical Care —Deakin ACT
- Part-time
- Blood sampling
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9d
Administration Assistant
Royal Melbourne Hospital —Melbourne VIC
- $54,408 a year
- Part-time
- Microsoft Office
- Administrative experience
- Data entry
18h
Administration Assistant / Support
EBR —Chatswood NSW
- Microsoft Word
- Microsoft Excel
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Junior Receptionist and Administration Support
Rehab Options Injury Management —Miranda NSW
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Opportunities for advancement
Office Assistant
Questas —New South Wales
- Part-time
- Microsoft Word
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- Parental leave
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Bookkeeper / Receptionist / Administration Assistant
Major Blue Air Pty Ltd —Jandakot WA
- $65,000 - $80,000 a year
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administration Assistant
Anglicare —Castle Hill NSW
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Gym membership
10d
Administration Assistant (part time)
SGS —Malaga WA
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Quick Apply
Administration Assistant
ICON Engineering Pty Ltd —Perth WA
- Full-time
- Office
- Microsoft Office
- Administrative experience
Quick Apply
9d
Administration Assistant
Multiplan —Belmont WA
- Overtime
- Microsoft Excel
- Microsoft Office
- Construction
Quick Apply
4d

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Office Administrator/Key Account Manager – Allied Health Focus

Time Well Spent -
Remote

Apply Now

Job Details

Full-time

Benefits

Paid training
Work from home

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative experience
Communication skills
Office experience

Full Job Description

We have a new fantastic opportunity to work with our amazing team! We have a role that is a minimum of 16 hours a week or you can work full time if you have the capacity.!

We are a fully remote team so the role is a work from home option and we provide all the equipment for you, even if you are interstate as we have a fully virtual set up.

Fully paid training and continued support, coaching and growth towards other opportunities as they arise.

We are a Virtual Practice Management business. These roles offer ongoing job security as being in the Allied Health space, we always have clients that require our support.

We offer Virtual Assistant Solutions to Allied Health Practitioners Australia wide – which means we offer offsite reception and administration services for our clients from 8.30am-5.30pm.

If you are bright, empathetic, understanding and keen to work in a small but growing team and are able to manage a busy workload…then this role is all yours!!

Job tasks and responsibilities

This is an Office Administrator/Key Account Manager role which incorporates all aspects of administration including the core component of answering the phones and being an Account Administrator for multiple businesses.

The key tasks for this role are:

Reception Management – entails all aspects of a Receptionist role (although based offsite with no face to face with clients), answering a high volume of phone calls and booking new clients into online diaries
Managing the internal emails, responding to and actioning all office enquiries
Assist with the processing of invoices and rebates online through the diary management programs
Building solid relationships with your clients both online and over the phone – with your Key Accounts and others in your team
Building our clients practices through conversion of new clients
Being proactive in going above and beyond to ensure you are always one step ahead of your clients ensuring you are making their day as smooth as can be.
Keeping all procedures up to date and proactively searching for new ways to grow the business
Managing and taking ownership of your own group of clients

Skills and experience

We work in small teams, so it is imperative you are a team player who enjoys assisting others to ensure your day runs smoothly.

To be successful in this role you will be proficient in these tasks:

Outstanding phone manner – patient and understanding
A good listener with advanced empathy skills
Experience in Halaxy, Cliniko or Zanda essential (in at least one of these programs)
Office administration experience
High attention to detail
Experience in answering the phone (High call volume) – Required/Essential
Ability to multi task and take on new clients/programs/processes throughout the year as the business grows
Must be able to work autonomously and be open to learning new things on a regular basis
Accurate with data entry and organised with excellent time management
Proficient in Microsoft word, excel and outlook – Required/Essential
A keen interest in Psychology and Allied Health Practices (Physiotherapy, Podiatry, Speech Therapy, Occupational Therapy etc)
Able to work efficiently, being proactive in task finalisation
A collaborator – someone who enjoys working with and learning from others

Job perks and prerequisites

Ideally you will have a minimum of 2 years office experience, including answering multiple phone lines as a prerequisite. You may have worked in a Medical Clinic or Allied Health Practice or as an Administrator in an office – all of these businesses and experiences are well suited to our role.

The days fly by as we are busy, so this is a Reception role with a difference……you will always have something to do and be able to make the role your own if you have highly advanced communication skills. Your role is virtual, so you are constantly building that trust and reliability with your clients……and it gives you amazing job satisfaction to know that you are not only assisting one business to grow, but multiple practices as you oversee a small list of Allied Health businesses.

With job security an absolute bonus in these uncertain times, I would love for you to please send a resume and cover letter about why this role would suit you and your reason for applying for the role.

We will be looking for new staff throughout next year as our business is building and expanding, so please keep an eye out for further job advertisements.

Please send through your resume to [email protected] with a cover letter and note your available start date and expected remuneration as soon as you possible.

We look forward to having you as part of the team at Time Well Spent.

If you’re a psychology or allied health practice looking for virtual reception support, visit our virtual reception services page

Click the Link

Apply Now

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