In-Demand Document control Jobs in Waitara Nsw

Project Coordinator
Alder Projects Pty Ltd —Homebush NSW
- From $75,000 a year
- Full-time
- Management
- Administrative experience
- Construction experience
- Parental leave
- Professional development assistance
Quick Apply
Junior Business Process Analyst
MIRAIT Technologies Australia —Mount Kuring-gai NSW
- Call employer
- Microsoft Excel
- ERP systems
- Administrative experience
- Employee assistance program
2d
Project Administrator
HD Renewable Energy Australia Pty. Ltd. —Sydney NSW
- From $80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
Quick Apply
8d
Document Controller Document Controller (12 Months Temporary Fixed-Term)
Network Rail Consulting —Sydney NSW
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Parental leave
12d
Project Administrator
IngeniumX Engineering Consulting Pty Ltd —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Engineering
- Microsoft Office
- Administrative experience
Quick Apply
Digital Information Developer
Duxxel Pty Ltd —Sydney NSW
- $50,000 - $60,000 a year
- Contract
- Hybrid work
- Azure
- Computer Science
- Engineering
Quick Apply
2d
Document Control Lead
Transgrid —Sydney NSW
- Microsoft Outlook
- Microsoft Office
- SharePoint
- Parental leave
9d
ICT Project Manager
ABT Group —Macquarie Park NSW
- $95,000 - $115,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Project Administrator (8-Month Maternity Leave Contract)
UGL Limited —Sydney NSW
- Urgently hiring
- Microsoft Excel
- Administrative experience
- Organisational skills
Plant Administrator I M6 Stage 1
CPB Contractors —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Product & Sourcing Specialist – ANZ Export
YIHAI AUSTRALIA FOOD PTY LTD —Sydney NSW
- $85,000 - $100,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
Quick Apply
10d
Document Controller
Transport For NSW —Sydney NSW
- $88,781 - $97,654 a year
- Full-time
8d
Project Administrator
Boral —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
13d
Client Service Officer - Estate Planning and Administration
NSW Trustee and Guardian —Sydney NSW
- $87,199 - $95,482 a year
- Full-time
- Hybrid work
- Customer service
- Parental leave
- Employee assistance program
12d
System Administrator
C4X Technology Architects —Rhodes NSW
- $90,000 - $115,000 a year
- Full-time
- Management
- Administrative experience
- Analysis skills
Quick Apply
11h
Part Time Legal Assistant
Herbert Smith Freehills —Sydney NSW
- Part-time
- Management
- Organisational skills
- Financial services
Binance Accelerator Program - Data Scientist (KYB/KYC Ops), AI
Binance —Sydney NSW
- Contract
- Remote
- AI
- Internship
- Communication skills
Quick Apply
Allied Health Assistant
BlueCare —Parramatta NSW
- Part-time
- Care plans
- Communication skills
- Time management
- Health insurance
- Parental leave
14d
Systems Administrator
NSW Police Force —Parramatta NSW
- $133,348 - $146,945 a year
- Full-time
10d
Project Administrator
Abergeldie Complex Infrastructure —Auburn NSW
- $84,000 - $94,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
5d

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Project Coordinator

Alder Projects Pty Ltd
Homebush NSW

Quick Apply

Job Details

Full-time
From $75,000 a year

Benefits

Parental leave
Professional development assistance
Maternity leave

Qualifications

Management
Administrative experience
Construction experience
Communication skills

Full Job Description

Project Coordinator – Construction

Position Summary

The Project Coordinator supports the Project Manager and Site Manager in the planning, coordination, administration and delivery of construction projects. The role is responsible for maintaining project documentation, coordinating consultants and subcontractors, following up outstanding actions, and ensuring assigned tasks are completed accurately and within required deadlines. Minimum 2 years experience.

The role requires strong organisation, communication, attention to detail and the ability to progressively develop independent judgement while escalating significant commercial, contractual, programme or technical matters to the Project Manager.

Key Responsibilities

Assist the Project Manager with day-to-day coordination and delivery of construction projects.
Coordinate communication between clients, consultants, subcontractors, suppliers and the internal project team.
Prepare, issue and maintain RFIs, document registers, drawing registers and project correspondence.
Review drawings, specifications and consultant documentation and identify discrepancies or missing information for escalation.
Follow up consultants and subcontractors for drawings, quotations, technical information, approvals and outstanding actions.
Assist with subcontractor procurement, including obtaining quotations, preparing comparisons and coordinating scope clarification.
Assist with preparation and administration of subcontractor agreements, purchase orders and project documentation.
Assist with variation identification, quotation preparation, supporting documentation and variation registers.
Assist with progress claims, subcontractor claims and general commercial administration as directed.
Maintain project programmes, action lists, procurement schedules and other project trackers.
Monitor deadlines and proactively follow up outstanding items before they affect the project programme.
Attend project, consultant and subcontractor meetings and prepare clear meeting minutes and action lists where required.
Coordinate material submissions, samples, shop drawings and consultant approvals.
Assist the site team with resolving documentation and coordination issues.
Maintain organised and accurate electronic project records.
Assist with QA documentation, inspections, ITPs, defects and project close-out documentation.
Assist with preparation of handover documents, warranties, certificates, O&M manuals and as-built information.
Identify potential programme, cost, quality or coordination risks and promptly bring them to the Project Manager's attention.
Maintain professional communication with clients, consultants, subcontractors and colleagues at all times.
Undertake other reasonable project coordination duties as directed by the Project Manager.

Performance Expectations

The Project Coordinator is expected to take ownership of assigned tasks rather than relying on continuous follow-up from the Project Manager. This includes understanding deadlines, determining the appropriate sequence of work, following up relevant parties and communicating potential delays early.

The employee is encouraged to develop independent judgement and problem-solving skills. However, independence does not mean operating without management direction. Project priorities, commercial decisions, contractual matters and significant project risks remain subject to the direction and approval of the Project Manager.

Key Skills & Attributes

Strong organisational and time-management skills.
Ability to manage multiple tasks and deadlines simultaneously.
Good written and verbal communication.
Ability to read and understand construction drawings and specifications.
Strong attention to detail and document control.
Proactive approach to following up outstanding matters.
Ability to identify priorities and seek direction where priorities are unclear.
Commercial awareness and willingness to develop contract administration skills.
Professional approach when dealing with clients, consultants and subcontractors.
Ability to work both independently and collaboratively.
Willingness to learn, accept feedback and continuously improve.

Reporting: Project Manager / Director
Works With: Site Manager, Contract Administrator, Estimator, consultants, subcontractors and suppliers.

Pay: From $75,000.00 per year

Benefits:

Maternity leave
Professional development assistance

Work Location: In person

Quick Apply

Refine Your Search

document control jobs in waitara nsw

Project Coordinator

Junior Business Process Analyst

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