In-Demand Clinic administrator Jobs in Victoria

Clinic Administrator - Permanent Part Time
RSPCA Victoria —Burwood East VIC
- Part-time
- Administrative experience
- Clinic
- Leadership
- Annual leave
- Parental leave
Medical Administrator/Receptionist
St George Medical Group —Kennington VIC
- $30 - $35 an hour
- Part-time
- Customer service
- Administrative experience
- Experience working with children
- Employee discount
- Professional development assistance
Quick Apply
10d
Office Administration Assistant
Clinic Maintenance Pty Ltd —Braeside VIC
- $52,880.00 - $59,880.70 a year
- Full-time
- Management
- Customer service
- Clinic
Quick Apply
Theatre Bookings Clerk
Ramsay Health Care —Parkville VIC
- Customer service
- Microsoft Office
- Administrative experience
- Referral program
Quick Apply
Receptionist and Administrator
Enrich Physio —Rockbank VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Accounts Administrator
Medical Equipment Services —Keilor Park VIC
- $35 - $40 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
HR Administrator
Clarity Health Care —Fitzroy VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
10d
Medical Administration /Receptionist
Daintree Health —Wodonga VIC
- Part-time
- Administrative experience
- Organisational skills
- Communication skills
Administration Officer
Victorian Government —Gippsland VIC
- $60,000 - $65,000 a year
- Part-time
- Customer service
- Office
- Microsoft Office
- Gym membership
7d
Senior Administration & Reception Coordinator
PMF Consulting —Sunbury VIC
- $70,000 - $75,000 a year
- Full-time
- Administrative experience
- Patient care
- Organisational skills
Quick Apply
Medical Secretary
Ramsay Mental Health —Melbourne VIC
- Microsoft Office
- Administrative experience
- Clinic
- Referral program
Quick Apply
13d
Ultrasound Trainee
Imaging Associates —Rowville VIC
- Full-time
- Communication skills
Quick Apply
8d
Administration Lead
The Royal Children's Hospital —Parkville VIC
- $87,003.80 - $96,181.28 a year
- Full-time
- Administrative experience
- EMR systems
18h
Compliance Administrator - Facilities and Infrastructure
Peninsula Health —Frankston VIC
- Weekend availability
- Microsoft Office
- Administrative experience
- Analysis skills
- Employee assistance program
7d
Medical Secretary
Ramsay Health Care —Melbourne VIC
- Microsoft Office
- Administrative experience
- Clinic
- Referral program
13d
Remote General Practitioner | Telehealth
Abby Health —Melbourne VIC
- $300 - $400 an hour
- Remote
Quick Apply
3d
Lead Pharmacist (Grade 4) - Advanced Therapies
Victorian Government —Melbourne VIC
- $127,535 - $148,309 a year
- Full-time
- Research
13d

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Clinic Administrator - Permanent Part Time

RSPCA Victoria -
Burwood East VIC

Apply Now

Job Details

Part-time

Benefits

Annual leave
Parental leave
Employee discount
Salary packaging
Pet insurance

Qualifications

Administrative experience
Leadership
Communication skills
Time management

Full Job Description

Drive daily success by managing our vet clinic roster and onboarding of new staff for our passionate Veterinary Team!
Apply your administrative skills directly toward improving animal welfare
Permanent Part Time position (60 hours per fortnight), based at our Burwood East site

About RSPCA Victoria

RSPCA Victoria is a non-government, community-based, not-for-profit organisation whose purpose is ‘to exist for animals to live better lives’. We are Victoria’s best-known and most respected animal welfare organisation.

Our organisation’s vision is to have ‘a world where animals and people live together with dignity, respect and compassion’. RSPCA’s values – show compassion, lead the way, act with courage and seek positive outcomes – set clear expectations for all our employees and volunteers.

About the Role

We are seeking an organised, proactive, and detail-oriented Clinic Administration Officer to join our dedicated Animal Health team!

In this pivotal role, you will serve as the administrative backbone of our clinic. You will keep our operations running seamlessly—from building and managing staff rosters to handling finance admin and maintaining clinic documentation. If you thrive in a fast-paced environment and want to apply your administrative skills toward a meaningful cause, we want to hear from you!

Key Responsibilities

Rostering & Coordination: Manage and maintain operational rosters for Veterinarians, Veterinary Nurses, and Customer Care Officers. Address staff roster queries and resolve scheduling conflicts proactively.
Financial Administration: Process authorized supplier invoices accurately and promptly using a financial management system, in alignment with internal governance.
Clinic & Onboarding Operations: Coordinate onboarding logistics for new team members (induction kits, system access, locker assignments, and uniform ordering). Monitor and maintain front-of-house stationery and admin supplies.
Document Control & Efficiency: Maintain accurate document version control, secure storage, and distribution of clinical and admin files. Support clinic leadership in identifying administrative efficiencies.
Meeting & Communication Support: Prepare agendas, attend clinic meetings, record accurate minutes, and track follow-up action items.

What you will bring to this role

Administrative Experience: Strong background in general administration, rostering, or operational coordination (experience within a veterinary or healthcare setting is highly regarded but not required).
Technical Skills: High level of computer literacy, with experience using financial management systems and administrative tools.
Organizational Skills: Exceptional attention to detail, time management, and the ability to prioritise tasks in a dynamic environment.
Communication: Excellent interpersonal and written communication skills with a supportive, collaborative approach.

Highly regarded

Previous experience rostering teams to meet operational requirements, including the use of time and attendance software.
Understanding of veterinary clinics, hospitals and associated procedures

What we can offer you

Genuine Work-Life Balance & Generous Leave: Access a comprehensive suite of leave entitlements designed to support your lifestyle and wellbeing. This includes annual and personal leave, 6 additional days of paid leave per year (pro-rata), purchased leave options, paid parental leave, study leave, and paid family and domestic violence leave.
Holistic Wellbeing Support: Your mental and physical health matter to RSPCA. Benefit from a wide range of wellness initiatives, including confidential counselling via their Employee and Volunteer Assistance Program (EVAP), dedicated wellbeing activities, and educational programs.
Exclusive Staff Discounts: Take advantage of premium discounts across our partner networks and services, including Royal Canin pet food, RSPCA Pet Insurance, Hush Puppies footwear, and RSPCA Victoria retail and veterinary clinic products and services.
Maximise Your Take-Home Pay: Access tax-effective salary packaging and novated lease arrangements through their leading workplace benefits provider, Maxxia.
Continuous Growth & Development: RSPCA invests in your professional journey with robust learning and development opportunities specifically curated to support and elevate you in your role.

Recruitment Requirements

Willingness to undergo a National Police Check.

How to apply

To learn more about our organisation and this job opportunity, please visit our website at rspcavic.org and apply online via our Employment Opportunities page. If you have any questions in regards to this role, please contact our Recruitment Team at [email protected]

If this role is of interest to you, submit your application with your cover letter and resume.

* Please note we are actively reviewing applications for this position, so if you are interested, please apply as soon as possible*

RSPCA Victoria is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and we strongly encourage people from all cultural backgrounds to apply, including Aboriginal and Torres Strait Islander people. Applicants are welcome to access RSPCA Victoria’s Diversity & Inclusion Policy here.

Apply Now

Refine Your Search

clinic administrator jobs in victoria

Clinic Administrator - Permanent Part Time

Medical Administrator/Receptionist

Office Administration Assistant

Theatre Bookings Clerk

Receptionist and Administrator

Accounts Administrator

HR Administrator

Medical Administration /Receptionist

Administration Officer

Senior Administration & Reception Coordinator

Medical Secretary

Ultrasound Trainee

Administration Lead

Compliance Administrator - Facilities and Infrastructure

Medical Secretary

Remote General Practitioner | Telehealth

Lead Pharmacist (Grade 4) - Advanced Therapies

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