In-Demand Reception admin Jobs in Melbourne, Vic

Admin/Office Support
Security National Financial Services —St Kilda Road Melbourne VIC
- $57,500 - $62,500 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4h
GYM ADMIN
Peak fitness 247 gym and recovery centre —Taylors Lakes VIC
- $24.95 - $33.46 an hour
- Weekend availability
- Customer service
- Front desk
- Computer skills
- Gym membership
Quick Apply
8d
Front Desk/Treatment Coordinator
Vogue Dental Studios —Blackburn VIC
- $70,000 - $80,000 a year
- Full-time
- Microsoft Office
- Clinic
- Presentation skills
- Employee discount
Quick Apply
Administrative Support Officer
Western Health —Melbourne VIC
- $50,000 - $60,000 a year
- Part-time
- Customer service
- Administrative experience
- Education
16h
Administrative Officer - Community Mental Health
Western Health —Melbourne VIC
- Part-time
- Customer service
- Education
9d
Hospitality All Rounder - Reception and Bar
Bounce Melbourne —Melbourne VIC
- $65,000 - $70,000 a year
- Weekend availability
- Hospitality
- POS
- In-person
- Employee discount
- Professional development assistance
Quick Apply
Full Time Medical Receptionist/Secretary
Rooms with Style —Armadale VIC
- $30 - $38 an hour
- Full-time
- Customer service
- Administrative experience
- Organisational skills
Quick Apply
4h
Medical Receptionist
Vic Medical Doctors —Northcote VIC
- $30 - $36 an hour
- Part-time
- Medical office experience
- Clinic
- In-person
Quick Apply
13d
Medical Receptionist
Wattle Medical Group —Spotswood VIC
- $30 - $34 an hour
- Front desk
- In-person
Quick Apply
2d
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Receptionist / Administration / First Aid - Time Fraction Negotiable
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Leadership
- Communication skills
7d
Service Coordinator
AVEO —Hampton VIC
- $37.93 an hour
- Overtime
- Hospitality
- CPR Certification
- Customer service
- Health insurance
- Employee assistance program
Quick Apply
4d
Team Member
Canon —Melbourne VIC
- Management
- Administrative experience
- Data entry
Medical Administration Officer
Icon Group —Melbourne VIC
- Microsoft Word
- Patient care
- Medical terminology
- Parental leave
- Employee assistance program
Office Coordinator
Millennium —Mulgrave VIC
- Part-time
- Microsoft Office
- Employee assistance program
Workplace Exp Coordinator
CBRE —Melbourne VIC
- Full-time
- Organisational skills
- AI
here
The Mind Room —Collingwood VIC
- Choose your own hours
- Clinic
- Employee assistance program
Clinic Operations Coordinator (Hands-On Role)
Empowering Beauty AU —Doncaster VIC
- $26 - $30 an hour
- Full-time
- Medical office experience
- Clinic
- In-person
- Employee discount
Quick Apply
Warehouse Sr Coordinator
CBRE —Melbourne VIC
- Full-time
- Management
- Office
- Organisational skills
Massage Therapists Wanted – Contract Role
City Cave West Melbourne —West Melbourne VIC
- $45.91 - $78.81 an hour
- Contract
- Anatomy knowledge
- First Aid Certification
- In-person
- Employee discount
Quick Apply

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Admin/Office Support

Security National Financial Services
St Kilda Road Melbourne VIC

Quick Apply

Job Details

Full-time
$57,500 - $62,500 a year
4 hours ago

Qualifications

Microsoft Word
Financial planning
Microsoft Excel
Microsoft Outlook
Microsoft Office
Risk management
Organisational skills
SharePoint
Financial management
Communication skills
Time management

Full Job Description

Company Description Security National Financial Services is a family-owned Australian boutique advice firm established in 1981 and self-licensed since 1991. The company combines highly educated emerging professionals with experienced advisers to deliver comprehensive financial and risk management services. Operating under its own Australian Financial and Credit License (no. 244565), the firm is privately owned and independent. Security National Financial Services provides strategic advice across superannuation and retirement planning, personal insurance, accounting and SMSF, estate planning, finance and lending, and cash flow and debt management. Team members join a focused, client-centric environment with opportunities to support a wide range of financial advisory services.

Role Description This is a full-time, on-site Admin/Office Support role based on St Kilda Rd, Melbourne, VIC. The role involves providing day-to-day administrative and clerical support to advisers and team members, including handling incoming calls, managing correspondence, and maintaining client records. Responsibilities include operating office equipment, preparing and filing documents, scheduling appointments and meetings, and assisting with data entry and basic report preparation. The Admin/Office Support team member will help ensure the smooth running of the office by coordinating supplies, supporting compliance-related documentation, and assisting with reception duties as needed. Collaboration with colleagues and maintaining a professional, client-focused approach are central to this position.

Qualifications

Experience within a financial planning firm preferred, but not essential. Ideally, at least 2 to 3 years’ experience (in similar role).
Excellent communication skills and telephone manner essential.
Excellent organisational skills and ability to prioritise daily work tasks.
Strong I.T skills will be required. Must be proficient in Microsoft Office 365, particularly Word, Excel, Outlook and SharePoint.
Previous Xplan experience will be an advantage.
Excellent attention to detail and problem-solving skills.
Excellent time management skills.
Ability to work independently and as a team player.
Strong work ethic is a must, willingness to learn.

Duties will include, but not limited to:

Office Support

Answering and directing all calls.
Liaising with, and greeting clients on arrival, co-ordinating meeting rooms.
Adviser diary management and appointment scheduling.
Responding to ad hoc requests from clients and service providers in a professional and timely manner.
Distributing incoming mail and posting outgoing mail.
Responsible for ensuring smooth running of the office, including management of office supplies and equipment.
Maintaining a professional and well-presented working environment with special attention to reception, meeting rooms and kitchen areas.

Administration

Maintaining CRM (Xplan) to ensure our client database is accurate and complete.
Assisting with preparing client review packs and documentation in readiness for meetings.
Processing daily client correspondence.
Assisting with preparing and lodging applications.
Assisting with bulk client communications.
Assisting with annual Fee Disclosure Statement obligations.
General administrative duties including, filing and scanning.
Provide general administrative support to Advisers and wider team.

Pay: $57,500.00 – $62,500.00 per year

Work Location: In person

Quick Apply

Refine Your Search

reception admin jobs in melbourne, vic

Admin/Office Support

GYM ADMIN

Front Desk/Treatment Coordinator

Administrative Support Officer

Administrative Officer - Community Mental Health

Hospitality All Rounder - Reception and Bar

Full Time Medical Receptionist/Secretary

Medical Receptionist

Medical Receptionist

Office Admin / Customer Service

Receptionist / Administration / First Aid - Time Fraction Negotiable

Service Coordinator

Team Member

Medical Administration Officer

Office Coordinator

Workplace Exp Coordinator

here

Clinic Operations Coordinator (Hands-On Role)

Warehouse Sr Coordinator

Massage Therapists Wanted – Contract Role

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