In-Demand Property management assistant Jobs in Melbourne, Vic

Office Administration Assistant
Clinic Maintenance Pty Ltd —Braeside VIC
- $52,880.00 - $59,880.70 a year
- Full-time
- Management
- Customer service
- Clinic
Quick Apply
Guest Service Agent Part Time
NOVOTEL —Melbourne VIC
- $27.97 an hour
- Part-time
- Hospitality
- Microsoft Office
- Communication skills
Quick Apply
8d
Property Management Assistant
Jellis Craig —Doncaster VIC
- Full-time
Assistant Property Manager | Build-to-Rent Melbourne
UniLodge Australia Pty Ltd —Brunswick VIC
- Full-time
- Management
- Customer service
- Microsoft Office
EOI - Assistant Property Manager
BGIS —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
- Employee assistance program
- Employee discount
Administration Assistant - 12 month fixed term contract
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
9d
Front Office Receptionist + Night manager (Free Accommodation)
Quest Apartments —Brighton VIC
- $26.00 - $43.13 an hour
- Part-time
- Hospitality
- Sales
- Customer service
- Employee discount
Quick Apply
1d
Assistant Development Manager
Cromwell Property Group —Melbourne VIC
- Full-time
- Hybrid work
- Analysis skills
- Organisational skills
- Construction experience
- Parental leave
- Referral program
Assistant Property Manager
CHN Real Estate Group —Melbourne VIC
- $55,000 - $65,000 a year
- Full-time
- Communication skills
Quick Apply
Assistant Property Managers & Property Managers
Barry Plant —Keilor East VIC
- Full-time
Kitchen Assistant
Bramleigh Estate —Warrandyte VIC
- $33.05 - $40.62 an hour
- Weekend availability
- Hospitality
- Organisational skills
- In-person
Quick Apply
Assistant Property Manager | Build-to-Rent
UniLodge Australia Pty Ltd —Coburg VIC
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
14d
Guest Services Officer – Bell Desk
Park Hyatt Melbourne —Melbourne VIC
- Rotating roster
- Communication skills
- Hotel experience
- Time management
- Health insurance
- Annual leave
Executive Housekeeping Manager – Luxury 5-Star Hotel | Melbourne
Ozone Hospitality —Melbourne VIC
- $85,000 - $90,000 a year
- Weekend availability
- Management
- Budgeting
- Leadership
Quick Apply
Legal Assistant
Avant —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Legal Administrative Assistant, Trade Marks
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Property Operations Coordinator - 12 month FTC
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- AI
- Communication skills
- Health insurance
- Parental leave
Quick Apply
10d
Underwriting Assistant (Fixed-Term Contract)
Chubb —Docklands VIC
- Full-time
- Microsoft Outlook
- Customer service
- Microsoft Office
4d
Gardening assistant
John Henry's Trees and Gardens —Melbourne VIC
- $27 - $35 an hour
- Part-time
Quick Apply
9d
Assistant Accountant
Service Stream —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Finance
- Analysis skills
- Annual leave
1d

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Office Administration Assistant

Clinic Maintenance Pty Ltd
Braeside VIC

Quick Apply

Job Details

Full-time
$52,880.00 - $59,880.70 a year

Qualifications

Management
Customer service
Bachelor's degree
Construction experience
Business
Communication skills

Full Job Description

About Clinic Maintenance

Clinic Maintenance is a Melbourne-based renovation and maintenance business delivering home renovation, commercial renovation, repair and maintenance services across Melbourne. The business promotes registered builders, detailed planning, transparent communication, strong workmanship and end-to-end project delivery across services such as bathroom renovations, kitchen renovations, full home renovations, commercial renovations, outdoor living spaces, garage conversions, laundry renovations and general maintenance.

About the Role

We are seeking a Management Consultant / Business Consultant to support the continued growth and operational maturity of Clinic Maintenance. The role will work closely with the business owner, project managers, trades, administration team and other stakeholders to review current operations and recommend practical improvements across sales, quoting, scheduling, project delivery, client communication, documentation, reporting and after-service support.

This role is suited to a structured business improvement professional who can analyse current workflows, identify operational gaps, prepare improvement recommendations and support the implementation of better systems, procedures and management controls across a growing project-based business.

Key Responsibilities

· Review current business operations across enquiry intake, site inspection, quoting, job scheduling, project delivery, client updates, invoicing, warranty and after-service support.

· Analyse existing workflows, job records, reports, client communication practices, templates, handover points and internal procedures.

· Identify business gaps, bottlenecks, duplicated work, risk areas and opportunities to improve efficiency, service consistency and customer experience.

· Develop recommendations to improve operating methods, work allocation, project visibility, internal accountability and resource utilisation.

· Prepare business improvement reports, workflow maps, procedure documents, implementation plans, role clarity recommendations and management updates.

· Assist with refining the end-to-end project management process from initial consultation through to final inspection and aftercare.

· Support improvements to quote follow-up, client communication standards, job tracking, scheduling, documentation and performance reporting.

· Review job roles, responsibilities and handover points between administration, project management, trades and management.

· Recommend improvements to systems, templates, checklists, dashboards and standard operating procedures.

· Assist with implementing approved recommendations, including revised procedures, team guidance, training materials and change support.

· Provide coaching and support to team members during process, system and operating model changes.

· Support management in improving scalability, profitability, control, customer satisfaction and overall business performance.

Skills and Experience

· Bachelor degree or higher in Business, Management, Commerce, Operations, Project Management or a related discipline.

· Experience in management consulting, business consulting, operations improvement, business transformation or organisational improvement.

· Strong ability to analyse workflows, business processes, operating models, role responsibilities and organisational structures.

· Experience preparing process maps, business cases, reports, procedures, implementation plans and business improvement documentation.

· Strong stakeholder engagement skills and the ability to work with business owners, project managers, administrators, trades and operational teams.

· Ability to convert business problems into clear, practical and commercially realistic recommendations.

· Strong written communication skills and confidence preparing professional reports and management documentation.

· Experience supporting change implementation across small to medium-sized businesses or project-based operations.

· Strong attention to detail, sound judgement and the ability to manage competing priorities.

Highly Regarded

· Experience in construction, renovations, property maintenance, trades, project services, field services or building-related operations.

· Experience improving quoting, scheduling, job management, CRM, project tracking or customer service workflows.

· Knowledge of residential renovation project lifecycles, including consultation, design, quoting, approvals, delivery, handover and aftercare.

· Experience using or improving job management systems, CRM platforms, project management tools, reporting dashboards or workflow automation.

· Experience developing standard operating procedures, checklists, forms, templates, role guides and team training materials.

About You

You are a practical and structured business improvement professional who understands how to make a growing business more efficient, consistent and scalable. You are comfortable working in a hands-on environment and can translate operational issues into clear business recommendations that can be implemented by real teams.

You can engage with both management and frontline teams, and you understand that effective consulting is not just about writing reports. It is about diagnosing problems, recommending workable solutions and helping the business adopt better ways of working.

Why Join Clinic Maintenance?

· Work with a growing Melbourne renovation and maintenance business.

· Help shape the operating model of a hands-on, customer-focused company.

· Contribute to real business improvement across sales, operations, project delivery, customer experience and reporting.

· Support a business that values communication, quality workmanship and practical project delivery.

· Opportunity to make a visible impact on how the business scales and performs.

How to Apply

Please submit your resume and a short cover letter outlining your experience in business improvement, operations consulting, workflow analysis, organisational change or project-based operational improvement.

Applications from candidates with experience in construction, renovations, property services, trades, field services or project-based businesses will be highly regarded.

Pay: $52,880.00 – $59,880.70 per year

Work Location: In person

Quick Apply

Refine Your Search

property management assistant jobs in melbourne, vic

Office Administration Assistant

Guest Service Agent Part Time

Property Management Assistant

Assistant Property Manager | Build-to-Rent Melbourne

EOI - Assistant Property Manager

Administration Assistant - 12 month fixed term contract

Front Office Receptionist + Night manager (Free Accommodation)

Assistant Development Manager

Assistant Property Manager

Assistant Property Managers & Property Managers

Kitchen Assistant

Assistant Property Manager | Build-to-Rent

Guest Services Officer – Bell Desk

Executive Housekeeping Manager – Luxury 5-Star Hotel | Melbourne

Legal Assistant

Legal Administrative Assistant, Trade Marks

Property Operations Coordinator - 12 month FTC

Underwriting Assistant (Fixed-Term Contract)

Gardening assistant

Assistant Accountant

I want to receive the latest job alert for property management assistant in melbourne, vic

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