In-Demand Office coordination administration manager Jobs in Melbourne, Vic

Program or Project Administrator
TALKING RUBBISH WASTE MANAGEMENT PTY LTD —Thomastown VIC
- $90,000 - $95,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
2d
Office Manager
ST. ALi COFFEE —Port Melbourne VIC
- $75,000 - $85,000 a year
- Full-time
- CRM software
- Customer service
- Microsoft Office
Quick Apply
5d
Daily Org/Admin support - REMOTE position
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Remote
- Communication skills
7d
Office Manager
Caseway —Tullamarine VIC
- $80,000 - $90,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- In-person
Quick Apply
10d
Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
7d
Office Experience Assistant
Boston Consulting Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Project Site Administrator (12 Month Fixed Term Contract)
Consolidated Power Projects Australia —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
- Referral program
Quick Apply
Business Support Coordinator (12-month Fixed Term Contract)
Miele —Hawthorn East VIC
- Full-time
- Hybrid work
- CRM software
- Customer service
- ERP systems
- Employee assistance program
- Employee discount
Office Manager
Comfab Products —Noble Park VIC
- $35 - $38 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Preconstruction Contract Administrator
Valeo Construction Group —South Melbourne VIC
- $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Manager
Ledcom Pty Ltd —Truganina VIC
- $80,000 - $85,000 a year
- Full-time
- Management
- Customer service
- Microsoft Office
Quick Apply
Talent Acquisition Coordinator | Truganina VIC
CEVALogistics —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Recruiting
- Disability insurance
- Parental leave
People & Culture Advisor
The Walt Disney Company (APAC) —Richmond VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
People & Culture Coordinator
Viktoria & Woods —Hawthorn East VIC
- Contract
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick Apply
14d
Business Support Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
10d
Project Manager - Client Onboarding
Acquire Intelligence —Melbourne VIC
- Full-time
- CRM software
- PMP
- Salesforce
TMS Network Program Coordinator
Australia Post —Sunshine West VIC
- Full-time
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Work from home
2d
Project Coordinator
Cushman & Wakefield —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Management
Quick Apply
Talent Acquisition Coordinator
Brandbank Group —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Employee discount
Attendance/ Reception/ Administration
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- University
- Leadership
- Communication skills
4d

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Program or Project Administrator

TALKING RUBBISH WASTE MANAGEMENT PTY LTD
Thomastown VIC

Quick Apply

Job Details

Permanent | Full-time
$90,000 - $95,000 a year
2 days ago

Benefits

Salary packaging

Qualifications

Management
Microsoft Office
Administrative experience
Analysis skills
Communication skills

Full Job Description

Program or Project Administrator - Talking Rubbish Waste Management

Pty Ltd

Talking Rubbish Waste Management Pty Ltd is a growing waste management and recycling services company providing sustainable site recycling solutions across Australia. As our operations continue to expand, we are seeking a motivated and organised Project Administrator to support our recycling andwaste management operations. The role will provide administrative and coordination support to project managers, site teams, contractors, suppliers and customers, including maintaining project records, schedules, reports and compliance documentation. The successful candidate will assist with project planning, monitoring deadlines, coordinating resources, preparing reports and ensuring smooth communication between stakeholders. Strong organisational, communication and time-management skills are required, with experience in project administration, waste management, recycling, logistics or a similar industry highly regarded.

Role Overview:

This is a full-time position responsible for providing administrative and coordination support across multiple projects and operational programs. The role requires strong organisational, communication, and stakeholder management skills to ensure projects are delivered efficiently, on time, and in accordance with business objectives.

Key Responsibilities:

Advising senior management on matters requiring attention and implementing their decisions.
Overseeing work by contractors and reporting on variations to work orders.
Preparing and reviewing submissions and reports concerning the organisation's activities.
Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.
Reviewing and arranging new office accommodation.
Manage waste, recycling, and environmental projects from planning to completion while meeting objectives, contracts, and deadlines.
Develop project plans, work schedules, procedures, and resource strategies for waste operations.
Coordinate operations, engineering, procurement, finance, environmental, HSE, fleet, maintenance, and site teams.
Monitor project progress, identify delays and risks, and implement corrective actions.
Prepare management reports, performance analyses, budgets, risk assessments, waste-volume reports, and dashboards.
Ensure compliance with company policies, contracts, environmental regulations, HSE requirements, and statutory requirements.
Provide administrative and operational support to senior management for planning, efficiency, and continuous improvement.
Support initiatives to increase recycling and material recovery, reduce landfill disposal, optimise resources, and improve sustainability
Identify operational, environmental, contractual, and commercial risks and recommend mitigation measures.
Improve document management, digital record-keeping, waste tracking, and administrative processes.
Organise meetings, prepare agendas and minutes, and monitor agreed actions.
Supervise administrative and project staff, allocate responsibilities, and monitor performance.

Skills & Experience

At least 3–5 years of relevant experience in project administration, program administration, or business operations.
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Experience coordinating multiple stakeholders and competing priorities.
Proficiency in Microsoft Office Suite and project management systems.
Strong analytical, reporting, and problem-solving skills.
Ability to work independently and contribute to team objectives.

Why Join Us:

Full-time, stable, long-term career opportunity.
Supportive and collaborative work environment.
Opportunity to contribute to sustainable recycling initiatives.
Competitive remuneration and career development prospects.

Pay: $90,000.00 – $95,000.00 per year

Benefits:

Salary packaging

Work Location: In person

Quick Apply

Refine Your Search

office coordination administration manager jobs in melbourne, vic

Program or Project Administrator

Office Manager

Daily Org/Admin support - REMOTE position

Office Manager

Administration Co-Ordinator

Office Experience Assistant

Project Site Administrator (12 Month Fixed Term Contract)

Business Support Coordinator (12-month Fixed Term Contract)

Office Manager

Preconstruction Contract Administrator

Office Manager

Talent Acquisition Coordinator | Truganina VIC

People & Culture Advisor

People & Culture Coordinator

Business Support Officer

Project Manager - Client Onboarding

TMS Network Program Coordinator

Project Coordinator

Talent Acquisition Coordinator

Attendance/ Reception/ Administration

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