In-Demand Front office assistant Jobs in Melbourne, Vic

Dental Receptionist and Personal Assistant
Melbourne East Prosthodontics —Kew VIC
- $32 - $35 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
7d
Dental Receptionist / Dental Assistant
Smile in the City —Carlton VIC
- $26 - $35 an hour
- Part-time
- Medical office experience
- In-person
- Medical terminology
- Employee discount
Quick Apply
8d
Dental Assistant/Front Office Coordinator | Full-Time/Part-Time | Clifton Hill
Prime Practice —Clifton Hill VIC
- $30 - $35 an hour
- Part-time
- Medical terminology
- Communication skills
- Office experience
Quick Apply
1d
Retail Assistant Store Manager - Broadmeadows
The Reject Shop —Broadmeadows VIC
- Overtime
- Leadership
- Parental leave
- Employee assistance program
Leasing Assistant - graduate position
MICM Real Estate —Melbourne VIC
- Weekend availability
- Front desk
- Communication skills
- Employee assistance program
- Gym membership
Legal Assistant, Indictable Crime
Victoria Legal Aid —Melbourne VIC
- $66,772 - $81,080 a year
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Commuter assistance
- Work from home
6d
Receptionist
FTI Consulting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
19h
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Workplace Assistant
WSP —Melbourne VIC
- Hospitality
- Customer service
- Office
- Employee stock purchase plan
7d
CONNOR Retail Assistant - Sunshine, VIC
CONNOR —Sunshine VIC
- Sales
Facilities Assistant
JLL —Melbourne VIC
- Hospitality
- Organisational skills
- Communication skills
Administration Assistant - Outpatient Services
Cabrini Health —Elsternwick VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Commuter assistance
7d
Facilities Assistant
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Hospitality
- Organisational skills
- AI
Quick Apply
Workplace Concierge
JLL —Melbourne VIC
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Health insurance
- Parental leave
Night Auditor – Hotel Indigo Melbourne Little Collins and Holiday Inn Melbourne Bourke Street Mall
Hotel Indigo —Melbourne VIC
- Weekend availability
- Communication skills
- Hotel experience
- Office experience
7d
Patient Access Officer
OHV —Carlton VIC
- $29.58 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
- Employee assistance program
CONNOR Retail Assistant - Sunshine, VIC
Connor Clothing —Sunshine VIC
- Sales
Assistant Night Manager
Marriott International, Inc —Melbourne VIC
- Full-time
- First Aid Certification
Client Facing Marketing Coordinator/Assistant
20-80 Solutions —Preston VIC
- Bilingual
- Communication skills
Workplace Concierge
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Health insurance
- Parental leave
Quick Apply

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Dental Receptionist and Personal Assistant

Melbourne East Prosthodontics -
Kew VIC

Quick Apply

Job Details

Part-time
$32 - $35 an hour
7 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Dental receptionist
Patient service
Microsoft Office
Dental software
Conflict management
Communication skills
Medical receptionist

Full Job Description

Dental Receptionist and Personal Assistant
Join Our Modern, Patient-Focused Specialist Prosthodontic Dental Practice!

Do you take pride in providing exceptional patient care and effective team management? Are you looking to be part of a modern, progressive practice? If so, this could be the perfect role for you!

We are seeking a Receptionist and Personal Assistant to join our friendly team on a permanent part-time basis (3 days per week with potential to extend to 4 days per week in the near future). In this position, you’ll play an essential role in ensuring the smooth and efficient daily operation of our practice. You’ll help achieve our business goals by maintaining exceptional patient service standards, supporting our clinical team, and managing administrative processes that keep our practice running seamlessly.

Work Hours:

Monday: 8:00 AM – 4:00/5:00 PM
Tuesday: 8:00 AM – 4:00/5:00 PM
Thursday: 8:00 AM – 4:00/5:00 PM

Key Responsibilities

Manage the appointment schedule to ensure efficient workflow and optimal patient allocation
Perform financial administration tasks, including patient billing, account management, and practice banking
Oversee daily front office operations and maintain a smooth, professional patient experience
Coordinate patient communications, prepare and manage dictation letters, and liaise with external laboratories and service providers
Provide personal assistant support to the principal practitioner as required
Create, edit, and manage practice content across Instagram and other social media platforms to support patient engagement and brand presence
Utilise Microsoft Office Suite (Word, Excel, Outlook), Canva, and social media tools to prepare correspondence, marketing materials, and administrative documents
Deliver exceptional customer service to maintain high levels of patient satisfaction and engagement
Undertake general administrative, operational, and ad hoc duties to support the smooth running of the practice

Qualifications

Previous experience in dental or medical reception is essential
Proficiency with dental software (preferably D4W) is highly regarded
Strong understanding of dental terminology and clinical processes is preferred

Key Attributes

Excellent communication skills – both written and verbal, with the ability to manage conflict and ensure a positive experience for both patients and staff.
Reliable and consistent – punctual, dependable, and steady in performance and behaviour.
Warm and personable – helps patients feel welcome, comfortable, and cared for over the phone and face-to-face.
Proactive and self-motivated – takes initiative to improve systems, solve problems, and enhance efficiency within the practice.
Organised and efficient – effectively prioritises, delegates, and completes tasks on time.
Team-oriented – fosters collaboration, supports colleagues, and contributes to a positive team culture.
Strong work ethic – maintains professionalism, presentation, and attention to detail.
Adaptable and flexible – able to respond calmly and efficiently to changing situations.
Personal assistant mindset – understands that assisting with personal duties for the principal is an integral, non-negotiable aspect of the role.

Pay: $32.00 – $35.00 per hour

Application Question(s):

What are your availabilities?
Do you have experience using D4W software?
Which Microsoft Office products are you experienced with?
How many years of people management experience do you have?
How much notice do you require to give your current workplace?
Please tell us one fact about yourself that would make you suited to this role.
Have you completed a dental qualification?

Experience:

Dental receptionist: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

front office assistant jobs in melbourne, vic

Dental Receptionist and Personal Assistant

Dental Receptionist / Dental Assistant

Dental Assistant/Front Office Coordinator | Full-Time/Part-Time | Clifton Hill

Retail Assistant Store Manager - Broadmeadows

Leasing Assistant - graduate position

Legal Assistant, Indictable Crime

Receptionist

Administrator/Office Assistant

Workplace Assistant

CONNOR Retail Assistant - Sunshine, VIC

Facilities Assistant

Administration Assistant - Outpatient Services

Facilities Assistant

Workplace Concierge

Night Auditor – Hotel Indigo Melbourne Little Collins and Holiday Inn Melbourne Bourke Street Mall

Patient Access Officer

CONNOR Retail Assistant - Sunshine, VIC

Assistant Night Manager

Client Facing Marketing Coordinator/Assistant

Workplace Concierge

I want to receive the latest job alert for front office assistant in melbourne, vic

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