In-Demand And planning officer Jobs in Melbourne, Vic

Executive Assistant & Coordinator - Transformation Office
Scope (Aust) —Hawthorn VIC
- $15,900 a year
- Full-time
- Organisational skills
- AI
- Communication skills
- Fuel discount
10d
Administrative Officer
MITI DAY PROGRAM —Sunshine VIC
- From $28 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Customer service
Quick Apply
4d
Administrative Officer
ROSIE'S LOVE AND CARE —Sunshine VIC
- $55,880.00 - $63,281.23 a year
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Customer service
- Parental leave
Quick Apply
4d
Executive Assistant & Office Manager
Serco Plc —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
ASSISTANT VENUE MANAGER / GROUP OPERATIONS AUDITOR
THREE HORSES (BY FANCY FREE GROUP) —Melbourne VIC
- $85,000 a year
- Full-time
- Hospitality
- Management
- POS
- Employee discount
Quick Apply
12d
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply
Case Officer - Multiple Roles
Victorian Government —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Administrative experience
- Case management
- Organisational skills
- Health insurance
2d
Community Sports Development Officer
The Rally Pickleball —Altona VIC
- Up to $80,000 a year
- Weekend availability
- Administrative experience
- Bachelor's degree
- First Aid Certification
Quick Apply
1d
Executive Support Officer
Victorian Government —Melbourne Western Suburbs VIC
- $81,496 - $98,955 a year
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Family Engagement and Learning Program Delivery Officer
City of Hobsons Bay —Altona VIC
- $70,491.03 - $75,712.42 a year
- Part-time
- Administrative experience
- Education
- Computer skills
- Employee assistance program
- Gym membership
2d
Business Support Officer, Planning and Environment Assessment
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
4d
Administrative Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Administrative experience
- Communication skills
- Office experience
3d
Executive Support Officer
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Strategic Planning Officer
City of Melbourne —Melbourne VIC
- $87,550 - $98,541 a year
- Full-time
- Hybrid work
- Research
- Leadership
- Communication skills
- Commuter assistance
- Parental leave
3d
Urban Research and Foresight Officer
City of Melbourne —Melbourne VIC
- $87,550 - $98,541 a year
- Full-time
- Hybrid work
- Research
- Leadership
- Communication skills
- Commuter assistance
- Parental leave
3d
Production and Planning Officer
BELIMO Pacific Pty Ltd —Moorabbin VIC
- $80,000 - $95,000 a year
- Full-time
- ERP systems
- Organisational skills
- In-person
Quick Apply
Administration and Operations Officer
RMIT University —Melbourne VIC
- Full-time
- Hybrid work
- Doctoral degree
- Master's degree
- Administrative experience
2d
Senior Policy Officer – Dhelk Dja Koori Caucus Secretariat
The Victorian Aboriginal Child Care Agency (VACCA) —Preston VIC
- $115,337 - $120,440 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Parental leave
4d
Asset Planning Officer
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
6d
Internal Technical Sales Officer - Mt Waverley/Laverton
JJ Digitals Technologies —Mount Waverley VIC
- $30,000 - $80,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Quick Apply

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Executive Assistant & Coordinator - Transformation Office

Scope (Aust) -
Hawthorn VIC

Apply Now

Job Details

Permanent | Full-time
$15,900 a year
10 days ago

Benefits

Fuel discount
Salary packaging
On-site parking

Qualifications

Organisational skills
Working with Children Check
AI
Communication skills

Full Job Description

About Scope

Looking for work with real purpose?

Scope’s purpose is to create meaningful opportunities for people with disability to belong and thrive.

As the national industry leader, we support people with physical, intellectual and multiple disabilities to achieve their goals. Scope is a registered provider under the NDIS and delivers a range of services including supported independent living, therapy and employment services in over 420 service locations across Victoria and NSW.

Scope is currently undertaking a significant transformation programme and is creating wonderful opportunities, to contribute to the disability sector, in a meaningful way.

There are a variety of projects in flight across technology and systems, AI, data, process and capability and we are looking for a highly capable Executive Assistant (EA) & Transformation Office Coordinator to join us in a newly created position, reporting directly to our Chief Transformation Officer.

We will value your can-do attitude, attention to detail, learning agility and ability to build relationships and execute, in alignment with our values.

About Your Role

Reporting to the Chief Transformation Officer, your role will be at the heart of transformation activities, performing the duties of EA to the Chief Transformation Officer and also acting as the coordination hub for our Transformation Office, supporting the effective running of meetings, governance forums, planning cycles and reporting rhythms.

This is a high-profile role in a supportive environment - you will have exposure to senior stakeholders across our organisations and an array of activities to challenge and engage you.

You will enjoy interacting with diverse stakeholders and possess the communication and relationship skills to thrive in a fast paced, diverse and complex environment.

Your Key Focus

This role is all about helping the Chief Transformation Officer (CTO) and the Transformation Office stay organised, focused and effective.

You will:

Keep things running smoothly at an executive level
Manage priorities, meetings and information so the CTO can focus on the most important work and make well-informed decisions.
Be the central point of coordination
Bring together meetings, reporting, workshops and communications so everything is aligned, well-prepared and connected.
Support clear and timely decision-making
Ensure the right information is prepared and shared at the right time so leaders can make decisions quickly and confidently.
Keep work organised and visible across the transformation portfolio
Help prioritise work, highlight dependencies and ensure everyone understands what’s happening and what comes next.

Some of your responsibilities will include:

Executive Support & Optimisation

Proactively manage the CTO’s diary, inbox and priorities to optimise executive focus, sequencing of work and decision readiness.
Triage correspondence and requests, exercising sound judgement, confidentiality and enterprise thinking when managing competing priorities.
Anticipate upcoming commitments, key decision points, dependencies and risks and prepare the CTO for all engagements through high-quality briefings, clear context and forward visibility of issues.
Coordinate executive meetings and forums end-to-end, including agenda design aligned to outcomes, preparation of materials and pre-reads, stakeholder alignment ahead of meetings, and clear capture of decisions, actions and accountabilities

Transformation Office Coordination

Act as the coordination hub for Transformation Office, supporting the effective running of meetings, governance forums, planning cycles and reporting rhythms.
Optimise and maintain disciplined meetings cadence across the Transformation Office, including pre-read discipline, clear agendas linked to outcomes, accurate capture and prompt circulation of minutes, decisions and actions, structured post meeting action tracking and flow of information between forums
Support ePMO with timely consolidation of portfolio inputs, consistent formatting, version control and quality assurance of artefacts and alignment across initiatives to a single source of truth in Monday.com
Support transformation reporting cycles by coordinating inputs across teams and initiatives, ensuring consistency of messaging and data quality and maintaining structured and traceable records of outputs
Supporting Workshops & Engagement Activities
Stakeholder Management & Collaboration
Apply a Digital-first and learning Mindset

Your experience shall align with

Advanced capability in executive coordination, workflow management and governance support within complex, fast-paced environments.
Highly developed planning, prioritisation and organisational skills, with the ability to manage competing demands, anticipate needs and maintain disciplined follow-through.
Strong judgement, discretion and confidentiality, with the ability to operate effectively in a high-trust executive environment and apply an enterprise-wide perspective.
Excellent written communication skills, including the ability to prepare, refine and quality assure succinct briefing papers, presentations, meeting materials, governance packs and other executive-level documents.
Strong stakeholder engagement skills, with the ability to build trusted relationships, facilitate alignment and work effectively across executive, portfolio and cross-functional teams.
Demonstrated ability to coordinate meetings, governance forums, workshops and engagement activities, ensuring clear objectives, high-quality preparation and effective action tracking.
High attention to detail and strong information management capability, including accurate capture of decisions, actions, dependencies and risks, with disciplined record keeping and version control.
Digital-first mindset with advanced proficiency in Microsoft 365 and contemporary project and workflow tools, with the ability to use AI-enabled tools to improve efficiency and quality
Strong understanding of portfolio coordination and transformation environments, including the ability to support reporting rhythms, cross-team dependencies and delivery discipline.

Scope as an Employer

At Scope, we ‘Celebrate our people’ by rewarding you with access to an exclusive benefits platform. You will have access to cashback, vouchers, and discounts to over 500 popular retailers covering groceries, fuel, entertainment, wellbeing and so much more. It’s one of the ways we thank our team for the ongoing and valued contribution they make to the lives of the people we support.

View our stance on inclusion, diversity and human rights by visiting our careers page.

Benefits:

Meaningful work that creates positive impact for people with disability
Flexible working arrangements, with a minimum of three days per week at a Scope location (Hawthorn)
Collaborative and supportive team environment
Opportunities to influence organisation-wide transformation initiatives
Salary packaging benefits of up to $15,900 per year
Free onsite and accessible parking
Hawthorn office is nearby public transport

Scope (Aust) is a 2026 Circle Back Initiative Employer – we commit to respond to every applicant.

No Agencies: Whilst we appreciate your interest, we are confident we can find a great candidate without external support.

Take your career on a journey with Scope and work proactively with us to achieve our purpose!

If at any time you require us to adjust our recruitment process to meet your individual needs please email [email protected]

Please note, successful applicants will be required to hold a NDIS Worker Screening Check Clearance and a Working with Children Check. If you have lived or worked for a continuous period of 12 months or more in another country within the last 10 years, a certified International Police Check from that country or countries will also be required. Please note that the offer will be conditional on meeting these requirements.

Apply Now

Refine Your Search

and planning officer jobs in melbourne, vic

Executive Assistant & Coordinator - Transformation Office

Administrative Officer

Administrative Officer

Executive Assistant & Office Manager

ASSISTANT VENUE MANAGER / GROUP OPERATIONS AUDITOR

Administrative Officer - Statements

Case Officer - Multiple Roles

Community Sports Development Officer

Executive Support Officer

Family Engagement and Learning Program Delivery Officer

Business Support Officer, Planning and Environment Assessment

Administrative Officer

Executive Support Officer

Strategic Planning Officer

Urban Research and Foresight Officer

Production and Planning Officer

Administration and Operations Officer

Senior Policy Officer – Dhelk Dja Koori Caucus Secretariat

Asset Planning Officer

Internal Technical Sales Officer - Mt Waverley/Laverton

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