In-Demand Administration assistant Jobs in Parramatta, Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
14d
Executive Assistant
NSW Department of Communities and Justice —Parramatta NSW
- $116,981 - $129,492 a year
- Full-time
- Organisational skills
- Communication skills
- Employee assistance program
8d
Office Administrator
Alder Projects Pty Ltd —Homebush NSW
- $30 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
6d
Administrative Assistant
RTO College Sydney —Haymarket NSW
- Up to $33.70 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
13d
Administration Assistant – Health Centre
Barker College —Hornsby NSW
- Microsoft Word
- Microsoft Excel
- Management
7d
Administrator
Cross Care NDIS —Smithfield NSW
- $49,900.00 - $88,162.54 a year
- Part-time
- Microsoft Office
- Clinic
- Front desk
Quick Apply
Sales & Office Administrator
Tiles Distribution —Seven Hills NSW
- From $40 an hour
- CRM software
- Sales
- Customer service
- Travel reimbursement
- Employee discount
Quick Apply
14d
Customer Service and Administration Assistant
Wickham Freight Lines —Sydney NSW
- Part-time
- Customer service
- Administrative experience
- Computer skills
- Employee assistance program
9d
Executive Assistant
Medtronic —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Executive Assistant - Expression of Interest
NV Employment Pty Ltd —Lilyfield NSW
- $60,000 - $800,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick Apply
Executive Assistant and Project Officer
Legal Aid Commission, Office of the —Sydney NSW
- $116,981 - $129,492 a year
- Full-time
- Supervising experience
- Communication skills
2d
Accounts and Office Assistant - Part-Time
Oxford Economics —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
Administrator
Brookfield Properties —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
14d
Office Administrator
Greenroom Robotics —Sydney NSW
- Full-time
- Communication skills
19h
Executive Assistant | Corporate Operations Group
Macquarie Group Limited —Sydney NSW
- Microsoft Office
- Administrative experience
Institutional Client Solutions - Executive Assistant - Sydney
Blackstone Group —Sydney NSW
- Full-time
- Management
- Sales
- Salesforce
Executive Assistant & Transformation Program Manager
Otis —Sydney NSW
- Full-time
- Communication skills
Executive Assistant - Risk Management Group, Technology
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Organisational skills
- Time management
- Annual leave
- Work from home
9d
Admin Assistant - Visas | Sydney, NSW
Skillverse Education and Migration Pty Ltd —Parramatta NSW
- $49,900.00 - $85,591.96 a year
- Full-time
- Office
- Microsoft Office
- Organisational skills
- Health insurance
Quick Apply
General Administrative Assistant
NSW Police Force —Parramatta NSW
- $37,768 - $78,000 a year
- Full-time
- Customer service
- Office
- No degree

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Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year
14 days ago

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administration assistant jobs in parramatta, nsw

Service Coordinator & Administration Assistant (HVAC)

Executive Assistant

Office Administrator

Administrative Assistant

Administration Assistant – Health Centre

Administrator

Sales & Office Administrator

Customer Service and Administration Assistant

Executive Assistant

Executive Assistant - Expression of Interest

Executive Assistant and Project Officer

Accounts and Office Assistant - Part-Time

Administrator

Office Administrator

Executive Assistant | Corporate Operations Group

Institutional Client Solutions - Executive Assistant - Sydney

Executive Assistant & Transformation Program Manager

Executive Assistant - Risk Management Group, Technology

Admin Assistant - Visas | Sydney, NSW

General Administrative Assistant

I want to receive the latest job alert for administration assistant in parramatta, nsw

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