In-Demand Assistant administrator Jobs

Office Administrator & Personal Assistant
STC Lawyers and Associates —Burwood NSW
- From $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
4h
Corporate Services Partner
Civeo —Sydney NSW
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
Brokerage Sales Administration Assistant
The Yacht Sales Co. —Birtinya QLD
- Full-time
- Sales
- Microsoft Office
- Communication skills
Sales Admin Assistant (Casual)
Nick Scali —North Ryde NSW
- Microsoft Office
- Communication skills
Quick Apply
3h
Personal Assistant, Wholesale Capital & Fund Management
Mirvac —Sydney NSW
- Microsoft Excel
- Microsoft Office
- Administrative experience
23h
Service Now Senior Platform Engineer
7-Eleven —Victoria
- Full-time
- Administrative experience
- Agile
- Time management
- Parental leave
Sports Coach - Multiple Opportunities
St Hilda's School —Southport QLD
- CPR Certification
- First Aid Certification
- Leadership
Quick Apply
8d
Facilities Administrator (Indigenous only)
JLL —Brisbane QLD
- Hospitality
- Management
- Customer service
Facilities Administrator (Indigenous only)
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Brisbane QLD
- Full-time
- Hospitality
- Management
- Customer service
Quick Apply
Senior Estimator
Georgiou —Perth WA
- Engineering
- Construction experience
- Communication skills
- Parental leave
Assistant Director of Nursing - Safety Priorities
Queensland Government —Toowoomba QLD
- Communication skills
- Nursing
- Health insurance
- Employee assistance program
7d
Branch Administrator
Centurion —Australia
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Opportunities for advancement
6d
Field CTO (APJ)
Immuta —Australia
- Full-time
- Azure
- AWS
- AI
- Health insurance
- Dental insurance

More jobs to discover

Find similar jobs that you might be interested in.

Corporate Services Partner
Civeo —Sydney NSW
Broad involvement across a growing corporate business. This role offers extensive exposure across the corporate business, partnering closely with Executives and…
Executive Director Corporate Services
Environment Protection Authority —Melbourne VIC
This role carries responsibility for sound stewardship of public resources, and the delivery of efficient, accountable corporate services across the…
$298,489 - $430,740 a year
10d

I want to receive the latest job alert for assistant administrator

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

assistant administrator jobs near

Personal Assistant jobs in Sydney NSW

Senior Estimator jobs in Perth WA

Personal Care Assistant jobs in Geelong Vic

Administrative Assistant jobs in Hatton Vale Qld

Administrative Assistant jobs in Currumbin Valley Qld

Administrative Assistant jobs in Preston Vic

Trade Assistant Carpenter jobs in West Footscray Vic

Administrative Assistant jobs in Perth Wa

Legal Assistant jobs in Perth Wa

Assistant In Nursing Visa Sposnosrship In Uniting jobs in New South Wales

Branch Administrator jobs in Gold Coast Qld

System Administrator jobs in Brisbane Qld

Branch Administrator jobs in Mount Isa Qld

Operations Support Administrator jobs in Sydney Nsw

Site Office Administrator jobs in Kemps Creek Nsw

Platform Engineer jobs in Melbourne Vic

Entry Level, Mechanical Engineer jobs in Sydney Nsw

Platform Engineer jobs in Sydney Nsw

Personal Assistant jobs in Melbourne Vic

Personal Assistant jobs in Gold Coast Qld

Office Administrator & Personal Assistant

STC Lawyers and Associates
Burwood NSW

Quick Apply

Job Details

Permanent | Full-time | Fixed term
From $55,000 a year
4 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Investment
Mandarin
Microsoft Excel
Microsoft Outlook
Law
Customer service
Cantonese
English
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Time management
Office experience

Full Job Description

Office Administrator & Personal Assistant

Location: Burwood, NSW
Employment Type: Full-time (On-site)

Company Description

STC Lawyers & Associates is a specialist Australian immigration law firm based in Sydney. We provide strategic legal advice and representation across a broad range of Australian visa matters, including employer-sponsored visas, skilled migration, business and investment visas, partner visas, appeals, and Ministerial Intervention.

With more than 1,000 successful cases, our firm is recognised for delivering practical, client-focused solutions while maintaining the highest professional standards. We serve clients across Australia and internationally through both in-person and virtual consultations, with services available in English, Mandarin and Cantonese.

As our firm continues to grow, we are seeking a highly organised, proactive and professional Office Administrator & Personal Assistant to support the daily operations of the office and provide executive assistance to the Principal Lawyer.

Role Description

This is a full-time, on-site position based in Burwood, NSW.

The Office Administrator & Personal Assistant plays a key role in ensuring the efficient operation of the firm by managing office administration, coordinating schedules, supporting legal staff, and providing executive assistance to the Principal Lawyer. This position requires excellent organisational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Office Administration

Manage day-to-day office operations and ensure the office runs efficiently.
Answer and direct incoming telephone calls and emails professionally.
Welcome clients and visitors and provide exceptional customer service.
Schedule appointments, meetings and conference calls.
Maintain electronic and physical filing systems.
Prepare, proofread and format legal correspondence and administrative documents.
Assist with document scanning, printing, binding and file preparation.
Maintain office supplies and coordinate orders with suppliers.
Liaise with couriers, service providers and building management.
Coordinate office maintenance and equipment servicing.
Assist with onboarding new staff and maintaining office procedures.
Support lawyers and migration agents with general administrative tasks.

Personal Assistant Duties

Manage the Lawyers' and Managers' diary, appointments and travel arrangements.
Coordinate meetings and prepare agendas where required.
Monitor emails and assist with prioritising correspondence.
Follow up outstanding tasks and deadlines.
Assist with preparing presentations, reports and meeting materials.
Handle confidential information with discretion and professionalism.
Assist with event coordination, networking functions and business meetings.
Support business development activities and special projects as required.

Client & Practice Support

Maintain accurate client records within the firm's practice management system.
Assist with preparing engagement documents and client correspondence.
Monitor document requests and follow up outstanding client information.
Ensure administrative compliance with firm procedures.
Provide administrative support for marketing events and seminars when required.

Qualifications & Skills

Previous experience in office administration, executive assistance or a similar administrative role.
Excellent organisational and time management skills.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple tasks and work under pressure.
Professional presentation and customer service skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and a proactive attitude.
Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint).
Experience using practice management or CRM software is highly regarded.
Experience within a legal or professional services environment is advantageous but not essential.
Fluency in English is required. Mandarin and/or Cantonese language skills are highly regarded.

About You

You are highly organised, dependable and proactive, with the ability to anticipate needs before they arise. You enjoy working in a fast-paced professional environment, take pride in delivering high-quality administrative support, and have excellent interpersonal skills. You can manage competing priorities while maintaining accuracy, confidentiality and exceptional client service.

If you are looking to build a long-term career within a dynamic and growing law firm, we would love to hear from you.

Pay: From $55,000.00 per year

Application Question(s):

Have you previously worked in a legal, accounting, or other professional services environment?
Are you available to work full-time from our Burwood office, Monday to Friday from 10am to 6.30pm?
Do you have unrestricted working rights in Australia?
What are your salary expectations (excluding super)?
Do you speak any languages other than English?
Which Microsoft Office applications are you confident using?

Experience:

office administration or personal assistant role: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant administrator jobs

Office Administrator & Personal Assistant

Corporate Services Partner

Brokerage Sales Administration Assistant

Sales Admin Assistant (Casual)

Personal Assistant, Wholesale Capital & Fund Management

Service Now Senior Platform Engineer

Sports Coach - Multiple Opportunities

Facilities Administrator (Indigenous only)

Facilities Administrator (Indigenous only)

Senior Estimator

Assistant Director of Nursing - Safety Priorities

Branch Administrator

Field CTO (APJ)

More jobs to discover

I want to receive the latest job alert for assistant administrator

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected