In-Demand Small business administration Jobs in Melbourne, Vic

Office Administration Assistant
Clinic Maintenance Pty Ltd —Braeside VIC
- $52,880.00 - $59,880.70 a year
- Full-time
- Management
- Customer service
- Clinic
Quick Apply
Employment Consultant
APM Employment Services —Flemington VIC
- Full-time
- Sales
- Administrative experience
- Business development
- Parental leave
- Employee assistance program
Quick Apply
Finance Officer
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Microsoft Powerpoint
- Budgeting
- Leadership
12h
2027 Leading Teacher - Student Engagement Leader
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Management
- Leadership
- Teaching
11d
Senior Salesforce Developer — Service & Loyalty
Mecca Brands Pty Ltd —Richmond VIC
- Full-time
- Azure
- Management
- Customer service
10d
Senior Landscape Architect
Taylors Development Strategists —Notting Hill VIC
- $90,000 - $120,000 a year
- Full-time
- AutoCAD
- Microsoft Excel
- Construction experience
9d
Senior Architect
Purcell Architecture —Melbourne VIC
- Full-time
- Hybrid work
- AutoCAD
- Administrative experience
- Construction experience
- Annual leave
- Parental leave
Quick Apply
Part Time Admin Assistant (1 Day Per Week)
TME Electrical —Armadale VIC
- $35 - $60 an hour
- 8 hour shift
- Office
- Organisational skills
- Construction experience
Quick Apply
3d
Spotless by J - Part time Virtual Business Assistant
Spotless by J —Melbourne VIC
- $24 - $28 an hour
- Part-time
- Remote
- English
- Administrative experience
- Work from home
Quick Apply
8d
Administrative Wholesale Sales Assistant
The Wholesale Hub Australia —Gowanbrae VIC
- $27 - $29 an hour
- Part-time
- Hybrid work
- Sales
- Customer service
- Salesforce
- Work from home
Quick Apply
9d
Junior Administration Assistant – Part Time
Cleaning Professionals Group —Epping VIC
- From $27 an hour
- Part-time
- Hybrid work
- No experience needed
- Administrative experience
- No degree
- Work from home
Quick Apply
11d
Service Advisor / Office Assistance
RINGWOOD OFFROAD —Ringwood VIC
- From $30 an hour
- Full-time
- Customer service
- In-person
- Communication skills
- Employee discount
Quick Apply
5d
Secretary/Receptionist
Philips Auctions —Malvern VIC
- $30 - $38 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Accounts/Office Administrator (Flexible 0.8 FTE – 32 hours per week)
GMS Solutions Group —Hawthorn East VIC
- $42 - $50 an hour
- In-person
Quick Apply
7d
Co-working Site Coordinator at CLIK Collective West Footscray
CLIK Collective —West Footscray VIC
- $56,000 - $58,500 a year
- Part-time
- Senior Secondary Certificate of Education
- In-person
Quick Apply
3d
Executive Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer skills
4d
Operations Officer (Bundoora)
The Walter and Eliza Hall Institute of Medical Research —Bundoora VIC
- $78,121 - $82,911 a year
- Full-time
- Customer service
- Administrative experience
- Organisational skills
11h
Enrolments and Administration Officer
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Customer service
- Administrative experience
- Organisational skills
8d
Contact Centre Officer
SS&C Technologies —Melbourne VIC
- Full-time
- Hybrid work
- Sales
- Customer service
- Microsoft Office
- Health insurance
- Parental leave
Assistant Accountant / Bookkeeper
RT BUSINESS SOLUTIONS PTY LTD —Kew VIC
- From $26.97 an hour
- Part-time
- Microsoft Office
- Education
- Bachelor's degree
Quick Apply
13h

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Office Administration Assistant

Clinic Maintenance Pty Ltd
Braeside VIC

Quick Apply

Job Details

Full-time
$52,880.00 - $59,880.70 a year

Qualifications

Management
Customer service
Bachelor's degree
Construction experience
Business
Communication skills

Full Job Description

About Clinic Maintenance

Clinic Maintenance is a Melbourne-based renovation and maintenance business delivering home renovation, commercial renovation, repair and maintenance services across Melbourne. The business promotes registered builders, detailed planning, transparent communication, strong workmanship and end-to-end project delivery across services such as bathroom renovations, kitchen renovations, full home renovations, commercial renovations, outdoor living spaces, garage conversions, laundry renovations and general maintenance.

About the Role

We are seeking a Management Consultant / Business Consultant to support the continued growth and operational maturity of Clinic Maintenance. The role will work closely with the business owner, project managers, trades, administration team and other stakeholders to review current operations and recommend practical improvements across sales, quoting, scheduling, project delivery, client communication, documentation, reporting and after-service support.

This role is suited to a structured business improvement professional who can analyse current workflows, identify operational gaps, prepare improvement recommendations and support the implementation of better systems, procedures and management controls across a growing project-based business.

Key Responsibilities

· Review current business operations across enquiry intake, site inspection, quoting, job scheduling, project delivery, client updates, invoicing, warranty and after-service support.

· Analyse existing workflows, job records, reports, client communication practices, templates, handover points and internal procedures.

· Identify business gaps, bottlenecks, duplicated work, risk areas and opportunities to improve efficiency, service consistency and customer experience.

· Develop recommendations to improve operating methods, work allocation, project visibility, internal accountability and resource utilisation.

· Prepare business improvement reports, workflow maps, procedure documents, implementation plans, role clarity recommendations and management updates.

· Assist with refining the end-to-end project management process from initial consultation through to final inspection and aftercare.

· Support improvements to quote follow-up, client communication standards, job tracking, scheduling, documentation and performance reporting.

· Review job roles, responsibilities and handover points between administration, project management, trades and management.

· Recommend improvements to systems, templates, checklists, dashboards and standard operating procedures.

· Assist with implementing approved recommendations, including revised procedures, team guidance, training materials and change support.

· Provide coaching and support to team members during process, system and operating model changes.

· Support management in improving scalability, profitability, control, customer satisfaction and overall business performance.

Skills and Experience

· Bachelor degree or higher in Business, Management, Commerce, Operations, Project Management or a related discipline.

· Experience in management consulting, business consulting, operations improvement, business transformation or organisational improvement.

· Strong ability to analyse workflows, business processes, operating models, role responsibilities and organisational structures.

· Experience preparing process maps, business cases, reports, procedures, implementation plans and business improvement documentation.

· Strong stakeholder engagement skills and the ability to work with business owners, project managers, administrators, trades and operational teams.

· Ability to convert business problems into clear, practical and commercially realistic recommendations.

· Strong written communication skills and confidence preparing professional reports and management documentation.

· Experience supporting change implementation across small to medium-sized businesses or project-based operations.

· Strong attention to detail, sound judgement and the ability to manage competing priorities.

Highly Regarded

· Experience in construction, renovations, property maintenance, trades, project services, field services or building-related operations.

· Experience improving quoting, scheduling, job management, CRM, project tracking or customer service workflows.

· Knowledge of residential renovation project lifecycles, including consultation, design, quoting, approvals, delivery, handover and aftercare.

· Experience using or improving job management systems, CRM platforms, project management tools, reporting dashboards or workflow automation.

· Experience developing standard operating procedures, checklists, forms, templates, role guides and team training materials.

About You

You are a practical and structured business improvement professional who understands how to make a growing business more efficient, consistent and scalable. You are comfortable working in a hands-on environment and can translate operational issues into clear business recommendations that can be implemented by real teams.

You can engage with both management and frontline teams, and you understand that effective consulting is not just about writing reports. It is about diagnosing problems, recommending workable solutions and helping the business adopt better ways of working.

Why Join Clinic Maintenance?

· Work with a growing Melbourne renovation and maintenance business.

· Help shape the operating model of a hands-on, customer-focused company.

· Contribute to real business improvement across sales, operations, project delivery, customer experience and reporting.

· Support a business that values communication, quality workmanship and practical project delivery.

· Opportunity to make a visible impact on how the business scales and performs.

How to Apply

Please submit your resume and a short cover letter outlining your experience in business improvement, operations consulting, workflow analysis, organisational change or project-based operational improvement.

Applications from candidates with experience in construction, renovations, property services, trades, field services or project-based businesses will be highly regarded.

Pay: $52,880.00 – $59,880.70 per year

Work Location: In person

Quick Apply

Refine Your Search

small business administration jobs in melbourne, vic

Office Administration Assistant

Employment Consultant

Finance Officer

2027 Leading Teacher - Student Engagement Leader

Senior Salesforce Developer — Service & Loyalty

Senior Landscape Architect

Senior Architect

Part Time Admin Assistant (1 Day Per Week)

Spotless by J - Part time Virtual Business Assistant

Administrative Wholesale Sales Assistant

Junior Administration Assistant – Part Time

Service Advisor / Office Assistance

Secretary/Receptionist

Accounts/Office Administrator (Flexible 0.8 FTE – 32 hours per week)

Co-working Site Coordinator at CLIK Collective West Footscray

Executive Assistant

Operations Officer (Bundoora)

Enrolments and Administration Officer

Contact Centre Officer

Assistant Accountant / Bookkeeper

I want to receive the latest job alert for small business administration in melbourne, vic

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