In-Demand Admin assistant Jobs in Ivanhoe, Vic

Legal Administration Assistant
Lovisa —Hawthorn VIC
- Administrative experience
- Organisational skills
- Computer skills
- Gym membership
- Free food
Quick Apply
1d
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
RMIT University —Melbourne VIC
- $97,647 - $105,698 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13d
Executive Assistant
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Administration Assistant
MacKillop Family Services —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
2d
Executive Assistant to the Chief Operating Officer
Spawnpoint Media —Melbourne VIC
- Hybrid work
- Communication skills
1d
Manufacturing Admin Assistant
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
8d
Executive Assistant
Australia Post —Sunshine West VIC
- Full-time
- Microsoft Office
3d
Administration Assistant - Kids and Teens Pelvic Pain Clinical Network
The Royal Children's Hospital —Parkville VIC
- $69,438.72 - $76,764.48 a year
- Part-time
- Leadership
7d
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
8d
Disability Inclusion Administrative Assistant/ Teacher Aide
Victorian Government —Melbourne VIC
- Part-time
- Administrative experience
- Communication skills
6d
Culinary Administration Assistant
Compass Group Australia —Melbourne VIC
- Weekend availability
- Microsoft Word
- Hospitality
- Microsoft Excel
6d
Administrator
GREEN GLOBAL TYRE RECYCLING PTY LTD —Laverton North VIC
- From $26 an hour
- Part-time
- Management
- Customer service
- Computer skills
Quick Apply
10d
Administrative Secretary - Monash Audiology (Part-time)
Monash Health —Clayton VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
8d
Executive Assistant
Lander & Rogers —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Private practice
- Annual leave
7d
Executive Assistant
DCOH —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant
NEX Building Group —Scoresby VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
6d
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook

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Legal Administration Assistant

Lovisa -
Hawthorn VIC

Quick Apply

Job Details

1 day ago

Benefits

Employee rewards program
Birthday leave
Gym membership
Free food

Qualifications

Administrative experience
Organisational skills
Computer skills
AI
Communication skills

Full Job Description

Your Lovisa Opportunity

We are looking for a highly organised and proactive Legal Administration Assistant to join our Legal team at Lovisa’s Melbourne Support Centre.

This is a fantastic opportunity for someone looking to build their experience in legal, property or lease administration, while working closely with our Legal, Property Administration and Finance teams.

About the Role

In this role, you’ll support the day-to-day administration of our lease portfolio, ensuring documentation, payments and reporting are accurate, up to date and completed on time.

You’ll work closely with our General Counsel and wider Legal team, while also liaising with landlords, solicitors and internal stakeholders. No two days will be the same, making this a great opportunity for someone who enjoys being a jack of all trades, getting involved across the business and being willing to jump in wherever needed.

Key Responsibilities

Supporting the Legal and Lease Administration team with lease documentation and execution.
Assisting with bank guarantee applications and fit-out contributions.
Following up on payments and ensuring they are processed accurately and on time.
Supporting the Property Administration and Finance teams with lease and rental queries.
Maintaining and updating property databases, reports and systems, including ProLease.
Liaising with landlords, solicitors and internal departments regarding lease-related matters.
Preparing, updating and managing regular reports.
Acting as the primary Legal Department contact for Artificial Intelligence (AI) system development and maintenance.
Providing general administrative support to the Legal team.

About You

You’re an organised, reliable and detail-oriented person who enjoys being busy, taking ownership and getting things done. You’re comfortable managing multiple priorities and can confidently work both independently and as part of a close-knit team.

You’re also curious and comfortable with technology, with an interest in understanding how AI and automation can improve the way teams work.

Ideally, you will have:

Previous experience in legal, property, lease administration or a similar administrative role
An interest in developing your knowledge of contracts, leases and legal terminology.
Strong attention to detail and excellent organisational skills.
Experience with ProLease (preferred but not essential).
Strong written and verbal communication skills.
A proactive attitude and willingness to learn.
An interest in learning and supporting approved AI tools and simple workflow automation.
Strong computer and administrative skills.
A professional, positive and solutions-focused approach.

Benefits

Join a global business offering endless career opportunities.
Supportive, diverse and inclusive team environment.
Strong culture – we truly harness our 10+1 Culture Commitments.
Paid Birthday Leave.
Generous 50% discount on Lovisa products.
Free gym membership.
Attractive Referral Rewards Incentive Program.
Modern HQ on Glenferrie Road, with a fully stocked kitchen and everything you need right on your doorstep.
Personal Development & Succession Plans.

Why Lovisa

Lovisa is a global, fashion-forward jewellery brand that has been setting trends since launching in Australia in 2010. Today, we're proud to have over 1,100 stores across 50+ markets, with ambitious plans for continued global growth.

As an ASX-listed retailer, we're driven by innovation, collaboration and our people. Join a fast-paced global business where you'll have the opportunity to build your career, take on new challenges and grow with us as we continue to expand worldwide.

We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence by supporting our culturally diverse team around the world.

Quick Apply

Refine Your Search

admin assistant jobs in ivanhoe, vic

Legal Administration Assistant

Administrator/Office Assistant

Administrative Assistant, Real Estate

Executive Assistant

Executive Assistant

Administration Assistant

Executive Assistant to the Chief Operating Officer

Manufacturing Admin Assistant

Administration Assistant

Executive Assistant

Administration Assistant - Kids and Teens Pelvic Pain Clinical Network

Lead Executive Assistant

Disability Inclusion Administrative Assistant/ Teacher Aide

Culinary Administration Assistant

Administrator

Administrative Secretary - Monash Audiology (Part-time)

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant - Group CEO & APAC Leadership Team

I want to receive the latest job alert for admin assistant in ivanhoe, vic

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