In-Demand Admin assistant Jobs in Malvern, Vic

Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Executive Assistant
Daniels Health —Dandenong VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick Apply
Administration Assistant
Western Health —Melbourne VIC
- Part-time
- Microsoft Office
- Education
- Communication skills
3d
Executive Assistant
Service Stream —Melbourne VIC
- Urgently hiring
- Microsoft Office
- Leadership
- Communication skills
6d
Executive Assistant
Melbourne Water —Melbourne VIC
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
7d
Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
6d
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount
Executive Assistant
Asahi Beverages —Melbourne VIC
- Full-time
- Microsoft Excel
7d
Executive Assistant
TAL —Melbourne VIC
- Full-time
- Hybrid work
Quick Apply
6d
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
5d
Executive Assistant
RMIT University —Melbourne VIC
- $97,647 - $105,698 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Executive Assistant - Country Road Group
Country Road Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
4d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
3d
Executive Assistant, Corporate Affairs
CSL Behring —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
12d
Administration Assistant
University of Melbourne —Parkville VIC
- $80,400 - $85,328 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Health insurance
- Parental leave
6d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
7d
Admin & Sales Support
Dynasty Signs —Dandenong VIC
- $25 - $28 an hour
- Part-time
- In-person
- Communication skills
Quick Apply
8d
Executive Assistant
Kairos Recruitment —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- AI
1d
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
7d

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Administrator/Office Assistant

Taylor Thomson Whitting -
Melbourne VIC

Quick Apply

Job Details

Permanent | Full-time

Benefits

Parental leave

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Communication skills
Time management

Full Job Description

Introduction:
A true office administrator role offering variety and the opportunity to make a meaningful impact across the Melbourne office.

Description:
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Join our Melbourne team as an Administrator/Office Assistant and take centre stage in shaping a vibrant, connected, and high-performing workplace. We’re looking for someone who thrives on bringing people together, energising the team, and creating an environment where people genuinely enjoy coming to work.

As part of the heartbeat of the office, you’ll go beyond day-to-day operations to champion employee engagement and connection and play a key role in strengthening how our teams connect and collaborate. If you love creating buzz, bringing fresh ideas, and making a real impact on workplace culture, this role offers the variety, autonomy, and opportunity to make it happen.

What you'll be doing:

Support the day-to-day operations of the office, ensuring a well-functioning and professional workplace
Take initiative in making sure everyone feels welcome, involved, and energised
Act as the primary point of contact for visitors and guests on arrival to reception and introduce them to the office and amenities
Front desk responsibilities
Organise all office repairs & maintenance and ensure office supplies are adequately stocked
Organise travel and accommodation bookings as requested including assisting employees with the travel booking system
Coordinate employee gifts, functions, office catering, book conferences, seminars and client events
Support the social committee in organising social events for the team
Ensure office is compliant with local building codes, safety regulations, and sustainability initiatives
Maintain a safe workspace and adhere to WHS policies and procedures (including the management of PPE, white cards and EMS systems)
Provide new starters with a positive onboarding experience including office tour, WHS matters, introducing to team members and general support in their first weeks

Who we're looking for:
Previous experience in an administrative role
An interest in designing eye-catching communication material (that goes beyond email) is highly desirable
Can do attitude and ability to solve problems
Excellent attention to detail
Intermediate MS Office skills (Outlook, Word, PowerPoint, Excel)
Ability to prioritise incoming work appropriately and multi task
Excellent verbal and written communication skills
Excellent organisational and time management skills

Does this sound like you?

There’re a few reasons you’ll like growing your career at TTW. You will have the benefits of work life balance, paid parental leave, ability to purchased leave, health & wellbeing programs, extensive training opportunities and more. We offer you state of the art office spaces, an emphasis on positive workplace culture and a collaborative and open environment for you to flourish.

TTW is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.

Quick Apply

Refine Your Search

admin assistant jobs in malvern, vic

Administrator/Office Assistant

Executive Assistant

Administration Assistant

Executive Assistant

Executive Assistant

Executive Assistant & Office Manager

Executive Assistant to C-Suite Executives

Executive Assistant

Executive Assistant

Executive Assistant - Group CEO & APAC Leadership Team

Executive Assistant

Executive Assistant

Executive Assistant - Country Road Group

Executive Assistant

Executive Assistant, Corporate Affairs

Administration Assistant

Executive Assistant

Admin & Sales Support

Executive Assistant

Executive Assistant

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