In-Demand Admin Jobs in Beaconsfield, Vic

NDIS Administration Officer / Care Coordinator
CarePro —Endeavour Hills VIC
- $40 - $88 an hour
- Management
- English
- Microsoft Office
Quick Apply
1d
Admin Scheduler (Entry Level Opportunity)
O'Brien Electrical and Plumbing —Rowville VIC
- Urgently hiring
- Administrative experience
- Communication skills
- Time management
10d
Administrative Officer - Nephrology / Renal
Monash Health —Dandenong VIC
- Part-time
- Administrative experience
- Communication skills
5d
Front Desk
BIG BOWL KITCHEN Parkmore —Keysborough VIC
- $26.55 - $43.76 an hour
- Part-time
- Customer service
- In-person
- Cash handling
Quick Apply
Senior Dental Receptionist
Impression Dental Group —Pakenham VIC
- Full-time
13d
Fleet Administration Coordinator
Cleanaway —Dandenong VIC
- Full-time
13d
Customer Service & Dispatch Administrator
NAPA Auto Parts —Dandenong VIC
- Full-time
- Customer service
- ERP systems
- Office
- Parental leave
- Employee assistance program
12d
Administrative Commercial Coordinator
Sandvik —Braeside VIC
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
- Parental leave
- Employee assistance program
3d
Dental Receptionist / Dental Nurse / Assistant
Seaford Smiles Dental —Seaford VIC
- $30 - $40 an hour
- Part-time
- Medical office experience
- In-person
- Medical terminology
Quick Apply
7d
PRODUCTION ADMINISTRATOR
Dunbier Marine Products —Braeside VIC
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Sales Administrator - Power Generation
Cummins Inc. —Scoresby VIC
- Sales
- Microsoft Office
- Health insurance
Systems Administrator
Monash Health —Scoresby VIC
- Part-time
- Management
- Computer Science
- Bachelor's degree
3d
Office Coordinator
Millennium —Mulgrave VIC
- Part-time
- Microsoft Office
- Employee assistance program
Senior Systems Administrator
Blue IoT —Mulgrave VIC
- Azure
- Microsoft Office
- Administrative experience
Administrative Assistant
NPS Solutions —Skye VIC
- $25 - $35 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
2d
Receptionist
Arcare Aged Care —City of Knox VIC
- Full-time
- Administrative experience
- Health insurance
- Employee assistance program
2d
Executive Assistant
KOR Equipment Solutions —Mulgrave VIC
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Free parking
- Parental leave
Quick Apply
3d

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Administration Assistant and Project Support
Catholic Education Commission of Victoria —Melbourne VIC
Previous Previous experience in business administration or supporting the administration of projects. Wide education, health and wellbeing programs, education…
13d
Office Administrator »
MFS Engineering —Camberwell South VIC
Diploma or certificate in Business Administration, Office Management, or related field. Minimum of 5 years’ experience in office administration, preferably…
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NDIS Administration Officer / Care Coordinator

CarePro -
Endeavour Hills VIC

Quick Apply

Job Details

Casual
$40 - $88 an hour
1 day ago

Qualifications

Website management
Management
Working with individuals with autism
Certificate III
English
Microsoft Office
Working with children
Content creation
Driver Licence
Computer skills
Working with Children Check
Care plans
Communication skills

Full Job Description

NDIS Administration Officer / Care Coordinator

Location: South East Melbourne, VIC
Employment Type: Casual (2–3 Days Per Week)
Salary: Competitive, based on experience

About the Role

We are seeking an experienced, organised, and proactive NDIS Administration Officer / Care Coordinator to join our growing team on a casual basis, working approximately 2–3 days per week with flexibility to increase hours as the organisation grows.

This is a diverse role that combines administration, care coordination, compliance, and business development. We are looking for someone who can work independently, think ahead, and contribute to the continued growth of our NDIS and aged care services.

The successful candidate will play a key role in ensuring participants receive high-quality, person-centred supports while helping the organisation maintain compliance and expand its services.

Key ResponsibilitiesCare Coordination

Coordinate participant supports and service delivery.
Complete participant intake and onboarding.
Develop and maintain care plans and support documentation.
Prepare service agreements and participant documentation.
Liaise with participants, families, support coordinators, allied health professionals, and external stakeholders.
Monitor participant funding and service utilisation.
Respond to participant enquiries and support requests.

Rostering & Workforce Coordination

Create and manage staff rosters.
Allocate shifts based on participant needs and staff availability.
Manage roster changes and urgent shift replacements.
Ensure appropriate staff matching and continuity of support.

Compliance & Administration

Maintain participant and staff records.
Ensure documentation meets NDIS Practice Standards and organisational requirements.
Assist with audits, quality improvement activities, and policy implementation.
Monitor staff compliance, including mandatory training, screening checks, and expiry dates.
Prepare reports and maintain accurate records.

Business Growth & Marketing

Assist with business development initiatives.
Promote the organisation's services within the community.
Support marketing campaigns and social media activities.
Build relationships with hospitals, allied health providers, support coordinators, aged care organisations, and community groups.
Identify opportunities to grow participant numbers and expand services.

About You

The ideal candidate will have:

Extensive experience working within the NDIS and/or Aged Care sector.
Strong knowledge of NDIS processes, funding, compliance requirements, and service delivery.
Experience in participant onboarding, care planning, and service agreements.
Demonstrated rostering and workforce coordination experience.
Excellent organisational and time-management skills.
Strong problem-solving ability and attention to detail.
Confidence working independently while managing multiple priorities.
A flexible and adaptable approach to changing business needs.
Excellent written and verbal communication skills.
High-level computer skills, including Microsoft Office and cloud-based systems.
Professional presentation and strong interpersonal skills.

Highly Desirable

Applicants with experience in any of the following will be highly regarded:

NDIS Practice Standards and Quality Audits.
Home Care Packages or Support at Home programs.
CRM or rostering software.
Social media management and digital marketing.
Business development or community engagement.
Tender writing or grant applications.
Website management or content creation.
Experience working in a growing disability or aged care organisation.

Essential Requirements

Current NDIS Worker Screening Check (or willingness to obtain).
National Police Check.
Current Victorian Driver Licence.
Reliable vehicle.
Working with Children Check (if required).
Strong computer literacy.
Right to work in Australia.

Communication Skills

As this role involves regular communication with participants, families, staff, and external stakeholders, applicants should have excellent spoken and written English, with the ability to communicate clearly, professionally, and confidently.

Why Join Us?

Flexible casual role with work-life balance.
Opportunity to increase hours as the organisation grows.
Diverse role with genuine career development opportunities.
Supportive leadership team.
Opportunity to make a meaningful impact in the disability and aged care sectors.
Be part of an organisation committed to quality, innovation, and person-centred care.

Apply Now

If you are an experienced NDIS or aged care professional looking for a flexible role where you can make a real difference while helping grow an organisation, we would love to hear from you.

Please submit your resume along with a cover letter outlining your experience in NDIS or aged care, care coordination, rostering, compliance, and business development.

Job Type: Casual

Pay: $40.00 – $88.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

admin jobs in beaconsfield, vic

NDIS Administration Officer / Care Coordinator

Admin Scheduler (Entry Level Opportunity)

Administrative Officer - Nephrology / Renal

Front Desk

Senior Dental Receptionist

Fleet Administration Coordinator

Customer Service & Dispatch Administrator

Administrative Commercial Coordinator

Dental Receptionist / Dental Nurse / Assistant

PRODUCTION ADMINISTRATOR

Sales Administrator - Power Generation

Systems Administrator

Office Coordinator

Senior Systems Administrator

Administrative Assistant

Receptionist

Executive Assistant

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