In-Demand Facilities and site administration coordinator Jobs

Asset & Planned Maintenance Coordinator
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Clinical Nurse Consultant - Forensic Paediatrics
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Asset & Planned Maintenance Coordinator

BGIS -
Berkshire Park NSW

Apply Now

Job Details

Permanent | Full-time
6 days ago

Benefits

Health insurance
Employee assistance program
Employee discount
Transportation links
Paid volunteer leave
Referral program
Insurance services

Qualifications

Microsoft Excel
Microsoft Office
CMMS
Organisational skills
Communication skills
Property management

Full Job Description

Asset and Planned Maintenance Coordinator – Berkshire Park, NSW
Location: Berkshire Park, NSW
Company: BGIS, Government-Aligned Client
Employment Type: Full-Time, Permanent, Hybrid (1 Day WFH after probation)

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking a detail-oriented Asset and Planned Maintenance Coordinator to provide operational and compliance support for a major government office in Berkshire Park. Reporting directly to the Portfolio Compliance Manager, this client-facing role requires excellent organisational skills and the ability to manage high volumes of data, reporting, and asset information.

You will work closely with senior executives, BGIS colleagues, and service providers, ensuring asset registers and maintenance schedules are accurate, up to date, and aligned with contractual and compliance requirements.

This role is ideal for someone who thrives in a professional yet friendly environment, enjoys working independently, and values being part of a supportive, close-knit team.

Key Responsibilities

Maintain and update asset registers and CMMS data
Coordinate planned preventative maintenance (PPM) schedules and vendor performance
Review PPM invoices and purchase orders for accuracy
Assist in preparing reports, audits, and compliance documentation
Support Facilities Managers and client representatives with contract and vendor administration
Participate in monthly reporting, compliance checks, and process improvements
Foster positive working relationships with clients, subcontractors, and BGIS teams

Education, Experience & Skills

Essential:

3 years’ experience in facilities, asset, or contract administration (all levels encouraged to apply)
Strong communication skills (both written and verbal)
Good organisational skills and ability to work in a high-volume environment
Proficiency with Microsoft Office Suite (Excel essential)
Australian Citizenship or Residency

Desirable:

Previous experience with CMMS or asset management systems
Background in facilities management or property services
Ability to read and interpret service reports or technical documents

Workplace Flexibility

This role is based on-site in Berkshire Park , close to public transport, shops, and amenities. After training and probation, there is flexibility to work 1 day per week from home.

Why Join BGIS?

Key Benefits Include:
✔ Excellent job security with a long-term government client
✔ Recognised by WORK180 as a Top 5 Employer for career development opportunities
✔ Winner of Inspiring Workplaces Award 2025
✔ Work180's Most Improved Company for Gender Diversity 2024
✔ Wellbeing benefits: EAP, flu vax vouchers, health insurance discounts
✔ Inclusion & community programs: paid volunteer days, RAP commitments
✔ Recognised as an AFR Best Place to Work 2025 (and 2024)
✔ Spot recognition vouchers and $2,000 employee referral bonus.
✔Access to Flare for discounts across retailers, energy, utilities & much more!
✔ Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers

How to Apply

If you are an organised, adaptable, and detail-focused professional looking for a client-facing role in a stable and supportive environment, we’d love to hear from you.

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds.

Eligibility

Applicants must be an Australian Citizen or Permanent Resident.

Apply Now
Join a workplace that values diversity, teamwork, and continuous learning.

Explore more opportunities at https://apac.bgis.com

Apply Now

Refine Your Search

facilities and site administration coordinator jobs

Asset & Planned Maintenance Coordinator

Administration Support Officer - North East Community Mental Health

Maintenance Project Manager

OOSH Coordinators - Grahamstown & Shoal Bay

Regional Maintenance Coordinator

Administration Support Officer Reliever - Northern Community Mental Health

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Careers & Pathways Coordinator - ES1-4 (Ongoing) - 2027 - New School in Aintree

2026_Business Concierge Officer - Fixed Term

Maintenance Coordinator (Electrical)

Recruitment Coordinator - Nursing and Mental Health

Maintenance / Handyman

OOSH Educators - Shoal Bay, Tomaree & Seaham

Senior Material Controller

Aboriginal School Based Administration Trainee

Project Lead - Electronic Security

Clinical Nurse Consultant - Forensic Paediatrics

Direct Care Worker - Casual Pool

VFPMS Clinical Nurse Consultant

Classroom Teacher - 5 months

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