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Executive Assistant to CEO & Office Manager

ToyMonster International
St Kilda VIC

Quick Apply

Job Details

Full-time
$90,000 - $110,000 a year
7 hours ago

Benefits

Employee discount

Qualifications

Catering management
Microsoft Office
Administrative experience
Education
Business
Communication skills

Full Job Description

Position Purpose

Playing a key role in providing high-level executive support to the Chief Executive Officer and administrative support to the Senior Vice Presidents, ensuring correspondence, meetings, travel and day-to-day executive operations run smoothly and efficiently. This role also manages the Melbourne Head Office, coordinating office operations, facilities and administration while supporting projects as required.

Executive Assistant

· Manage the CEO's email, correspondence, diary and communications.

· Draft professional correspondence, presentations and documentation on behalf of the CEO.

· Provide executive support to the CEO and Senior Vice Presidents.

· Coordinate calendars, appointments, meetings and follow-up actions.

· Book meeting rooms and coordinate virtual meetings.

· Coordinate domestic and international travel, accommodation and itineraries.

· Attend meetings and prepare agendas and minutes as required.

· Maintain action lists, reminders and project tracking.

· Research market, product and consumer trends.

· Participate in workshops and brainstorming sessions.

· Coordinate courier requirements including DHL and sample distribution.

· Manage CEO expense reconciliations and company subscriptions.

· Assist with trade show and showroom preparation.

· Order products and business requirements for the CEO.

· Maintain confidentiality and professionalism.

· Undertake other duties as reasonably required.

Global Travel Coordination

· Coordinate travel across Australia, China and the USA.

· Liaise with the external travel provider.

· Manage travel changes and documentation.

Office Manager

· Oversee day-to-day office operations.

· Coordinate office maintenance, repairs and contractors.

· Order stationery, kitchen supplies and office consumables.

· Ensure meeting rooms and common areas remain presentable.

· Support new employee inductions with HR.

· Prepare internal staff communications.

· Lead the Social Committee and coordinate staff events.

· Organise monthly team meetings, catering and celebrations.

· Purchase employee recognition gifts and milestone awards.

· Act as first point of contact for office IT issues with the external IT provider.

· Support HR with employee engagement and EVP initiatives.

· Coordinate office activities with HR, Finance and Leadership.

Key Relationships

· CEO, Senior Vice Presidents

· People Managers, Employees

· Global Customers, Distributors

· Inventors, Toy Association

Education & Qualifications

· Degree qualified in Business or related discipline preferred.

Experience & Knowledge

· High level executive administration experience.

· Excellent organisational, planning and communication skills.

· Ability to manage confidential information.

· Strong stakeholder management and sound commercial judgement.

Highly proficient in Microsoft Office, Microsoft Teams, Zoom, WhatsApp, Canva, Dropbox, WeTransfer and related business systems.

Pay: $90,000.00 – $110,000.00 per year

Benefits:

Employee discount

Experience:

Executive Assistant: 5 years (Required)

Work Authorisation:

Australia (Required)

Location:

St Kilda VIC (Preferred)

Work Location: In person

Quick Apply

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