In-Demand Admin Jobs in Emerald, Vic

Admin/Receptionist
AB Nurses Support Services —Pakenham VIC
- From $52,880 a year
- Full-time
- Administrative experience
- Recruiting
- Organisational skills
Quick Apply
11d
Casual Medical Receptionist – Relief Position
The Medical Clinic - Belgrave South —Belgrave South VIC
- $35 - $55 an hour
- Morning shift
- Medical office experience
- Clinic
- Front desk
Quick Apply
4d
Administrative Assistant
Visa Sidekick —Vermont VIC
- $35 - $40 an hour
- Customer service
- Front desk
- In-person
Quick Apply
Receptionist
Fulton Hogan —Noble Park North VIC
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
- Health insurance
- Parental leave
Wellbeing Receptionist
Australian Unity —Kilsyth VIC
- $36.14 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee discount
Dealership Saturday Receptionist | Mercedes-Benz Waverley
Patterson Cheney Pty Ltd —Mulgrave VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
11d
Reception Administration
The Victorian Aboriginal Child Care Agency (VACCA) —Dandenong VIC
- $54,438 - $58,193 a year
- Full-time
- Customer service
- Administrative experience
- Parental leave
11d
Shipping Admin
Samsonite —Mulgrave VIC
- Full-time
- Microsoft Excel
- Warehouse
- Communication skills
Dental Receptionist
Glen Dental Care —Glen Waverley VIC
- $26 - $38 an hour
- Medical office experience
- In-person
- Medical terminology
Quick Apply
Sales Representative and Admin
Australian Backyard Creations —Kilsyth VIC
- $70,000 - $85,000 a year
- Part-time
- Hybrid work
- CAD
- Microsoft Office
- Construction experience
Quick Apply
11d
HR Operations Administrator
Brenntag Australia Pty. Ltd. —Bayswater VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Administrative experience
- Life insurance
Quick Apply
Dental Assistant/Receptionist
Hallam Smiles —Hallam VIC
- $30 - $32 an hour
- Part-time
- Anatomy knowledge
- Customer service
- EMR systems
Quick Apply
Dental Assistant/Receptionist
Balanced Smiles Dental —Rowville VIC
- $24.47 - $36.68 an hour
- Part-time
- Anatomy knowledge
- Front desk
- In-person
- Employee discount
Quick Apply
10d
Operations Manager/Office Manager - Chiropractic Practice
Anderson Health Chiropractic —Croydon VIC
- $95,000 - $105,000 a year
- Full-time
- Vital signs
- Management
- Budgeting
Quick Apply
Office Coordinator
Millennium —Mulgrave VIC
- Part-time
- Microsoft Office
- Employee assistance program
Education Support Level 1 Range 2 - Admin/Classroom Support
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Office experience
4d
Front Desk
BIG BOWL KITCHEN Parkmore —Keysborough VIC
- Part-time
- Customer service
- In-person
- Cash handling
Quick Apply
Private PA Role - UHNW
Elegance HLM —Melbourne Eastern Suburbs VIC
- Management
Accounts Payable Administrator
Matthews Australasia Pty Ltd —Scoresby VIC
- Full-time
- Hybrid work
- ERP systems
- Microsoft Office
- Employee assistance program
Quick Apply
6d
Administration/Classroom Support
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Public speaking
- Communication skills
3d

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Admin/Receptionist

AB Nurses Support Services
Pakenham VIC

Quick Apply

Job Details

Permanent | Full-time
From $52,880 a year
11 days ago

Benefits

Visa sponsorship

Qualifications

Administrative experience
Recruiting
Organisational skills
Computer skills
Business requirements
Leadership
Communication skills

Full Job Description

About the Role

AB Nurses Support Services is seeking a highly organised, professional and motivated NDIS Administration & Workforce Coordinator to join our team.

The successful candidate will be responsible for supporting the day-to-day administration of our NDIS services, coordinating support workers, preparing and managing staff rosters, recruiting suitable support workers, communicating with participants and workers, and ensuring services are delivered efficiently and professionally.

This is a client-focused role requiring excellent communication, strong organisational skills and the ability to work in a fast-paced NDIS environment.

Key Responsibilities

Manage day-to-day NDIS administration and office tasks.
Prepare, coordinate and update support worker rosters according to participant needs.
Contact support workers regarding available shifts and confirm their availability.
Recruit and onboard suitable support workers.
Conduct phone screening and initial interviews with potential candidates.
Match suitable support workers with participants based on their needs, skills, experience and availability.
Regularly communicate with participants, families, support workers and other stakeholders.
Manage staff availability, cancellations, shift changes and replacement staff.
Follow up unfilled shifts and ensure participant services are appropriately covered.
Maintain accurate staff and participant records.
Assist with NDIS documentation, service agreements, progress notes and other administrative requirements.
Monitor staff compliance, including required qualifications, checks, training and documentation.
Respond professionally to incoming calls, emails and enquiries.
Maintain confidentiality and comply with NDIS privacy and safeguarding requirements.
Assist management with general workforce and administrative duties.
Support the team with improving workforce coordination and service delivery processes.

Essential Skills & Experience

The ideal candidate will have:

Previous experience in NDIS, disability, healthcare, community services or workforce/recruitment administration.
Strong understanding of NDIS service delivery and participant requirements.
Excellent telephone and communication skills.
Confidence speaking with clients, families and support workers.
Experience with staff rostering and workforce coordination.
Recruitment or staffing agency experience is highly desirable.
Excellent computer and administration skills.
Strong attention to detail and organisational skills.
Ability to manage multiple tasks and priorities.
Professional email and written communication skills.
Ability to work independently as well as part of a team.
A professional, friendly and client-focused approach.

Recruitment & Workforce Responsibilities

A major part of this position will involve recruiting and coordinating support workers.

You will be responsible for:

Advertising available support-worker positions.
Calling and screening applicants.
Conducting initial interviews.
Checking availability and suitability.
Coordinating onboarding requirements.
Maintaining a workforce database.
Filling participant shifts.
Creating and maintaining weekly rosters.
Calling workers to confirm shifts.
Finding replacement workers when required.
Building a reliable pool of suitable support workers.

Working Hours

The role may initially be offered on a casual basis, with the opportunity to transition into an ongoing/full-time position based on performance, business requirements and mutual suitability.

3-Month Trial Period

A 3-month trial/probation period will apply. During this period, performance will be assessed based on:

Reliability and attendance
Communication skills
Quality of administration
Rostering accuracy
Recruitment performance
Ability to fill shifts
Client service
Professionalism
Ability to work independently
Understanding of NDIS requirements

Sponsorship Opportunity

Sponsorship may be available for a suitable candidate, subject to the candidate meeting all relevant eligibility requirements and the applicable Australian visa and sponsorship requirements. Sponsorship is not guaranteed and will be considered based on skills, experience, performance and business requirements.

What We Offer

Supportive and professional working environment
Opportunity to develop a career within the NDIS sector
Ongoing employment opportunity for the right candidate
Opportunity to progress into a senior workforce/administration role
Potential sponsorship opportunity for a suitable candidate
Training and support during the initial 3-month period

Pay: From $52,880.00 per year

Benefits:

Visa sponsorship

Work Location: In person

Quick Apply

Refine Your Search

admin jobs in emerald, vic

Admin/Receptionist

Casual Medical Receptionist – Relief Position

Administrative Assistant

Receptionist

Wellbeing Receptionist

Dealership Saturday Receptionist | Mercedes-Benz Waverley

Reception Administration

Shipping Admin

Dental Receptionist

Sales Representative and Admin

HR Operations Administrator

Dental Assistant/Receptionist

Dental Assistant/Receptionist

Operations Manager/Office Manager - Chiropractic Practice

Office Coordinator

Education Support Level 1 Range 2 - Admin/Classroom Support

Front Desk

Private PA Role - UHNW

Accounts Payable Administrator

Administration/Classroom Support

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