In-Demand Field administrator Jobs in Parramatta, Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Contract Administrator
Mindful Team Cleaners PTY LTD —Belrose NSW
- $80,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Program or Project Administrator
KM Design & Building Pty Ltd —Rydalmere NSW
- $75,000.00 - $97,912.03 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
3d
Senior Contract Administrator - Clerk 9/10 - Legal Operations
NSW Department of Communities and Justice —Parramatta NSW
- $133,348 - $146,945 a year
- Full-time
- Administrative experience
- Analysis skills
- Communication skills
- Employee assistance program
HR Shared Services Coordinator - 12 month contract
Ampol Group —Alexandria NSW
- Contract
- Hybrid work
- CRM software
- Customer service
- Salesforce
Quick Apply
11d
IT & Workplace Support Engineers (Multiple Opportunities Available)
The Missing Link —Macquarie Park NSW
- Full-time
- Bar
- Software troubleshooting
- Customer service
Quick Apply
Platform Administrator Salesforce
Corporate Services —Sydney Western Suburbs NSW
- $116,981 - $129,492 a year
- Full-time
- Salesforce
- Analysis skills
- Communication skills
4d
Contracts Administrator
Plexa —Sydney NSW
- Full-time
- ERP systems
- Bachelor's degree
- Organisational skills
Quick Apply
11d
Client Support Agent
Sentral —Sydney NSW
- $75,000 a year
- Part-time
- Management
- Customer service
- SQL
Quick Apply
3d
Systems Administrator
AI Talent —Barangaroo NSW
- $70,000 - $120,000 a year
- 8 hour shift
- Hybrid work
- Azure
- Management
- Computer Science
- Work from home
Quick Apply
Project Administrator
IngeniumX Engineering Consulting Pty Ltd —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Engineering
- Microsoft Office
- Administrative experience
Quick Apply
Operations Coordinator (RN)
Carehero —Sydney NSW
- Full-time
- Remote
- Customer service
- Microsoft Office
- Administrative experience
HR Shared Services Coordinator - 12 month contract
Ampol —Alexandria NSW
- Temporary
- CRM software
- Customer service
- Salesforce
11d
Project Administrator
Honeywell —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Bachelor's degree
5d
Administrator, Operations Support, Sydney
SMEC —Sydney NSW
- Full-time
- Microsoft Office
- Time management
- Parental leave
5d
Senior Payroll Officer – Coach, Mentor & Drive Efficiency - Hybrid
Super Retail Group —Rhodes NSW
- Full-time
- Hybrid work
- Leadership
Quick Apply
Senior Sales Enablement Analyst
Medtronic —Macquarie Park NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Salesforce
Executive Contract Manager
BIC Consolidated —Sydney NSW
- $95,000 - $105,000 a year
- Full-time
- No degree
- Cleaning
- Computer skills
Quick Apply
IT Support Administrator
Southern Star Research —North Sydney NSW
- Part-time
- Hybrid work
- Azure
- Microsoft Outlook
- Management
Quick Apply
Sales Operations Specialist
Advanced Navigation —Sydney NSW
- CRM software
- Google Suite
- Microsoft Excel
5d

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Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

field administrator jobs in parramatta, nsw

Service Coordinator & Administration Assistant (HVAC)

Contract Administrator

Program or Project Administrator

Senior Contract Administrator - Clerk 9/10 - Legal Operations

HR Shared Services Coordinator - 12 month contract

IT & Workplace Support Engineers (Multiple Opportunities Available)

Platform Administrator Salesforce

Contracts Administrator

Client Support Agent

Systems Administrator

Project Administrator

Operations Coordinator (RN)

HR Shared Services Coordinator - 12 month contract

Project Administrator

Administrator, Operations Support, Sydney

Senior Payroll Officer – Coach, Mentor & Drive Efficiency - Hybrid

Senior Sales Enablement Analyst

Executive Contract Manager

IT Support Administrator

Sales Operations Specialist

I want to receive the latest job alert for field administrator in parramatta, nsw

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