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National Expo Coordinator

Babybee -
Yarraville VIC

Apply Now

Job Details

Casual

Qualifications

Hospitality
Administrative experience
Recruiting
Payroll
Communication skills

Full Job Description

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National Expo Coordinator

APPLY HERE

Hello, nice to meet you.

We're looking for an organised, people-focused, and proactive National Expo Coordinator to help us deliver exceptional experiences for parents and support the continued growth of two of Australia's leading baby brands.

At the Babybee Group, expos are a major part of how parents discover our products, meet our team, and gain confidence in one of the most important purchases they'll make before welcoming a new baby.

This role sits at the centre of that experience.

You'll work closely with our National Expo Manager to coordinate expos across Australia, recruit and support our amazing team, help deliver training and onboarding programs, and ensure every event runs smoothly from start to finish.

If you love working with people, enjoy bringing order to complexity, and get satisfaction from seeing a team succeed, we'd love to hear from you.

About us

At Babybee, we're on a mission to make parent life better, less stressful, more stylish and fun.

We're proudly Australian owned and operated, and every day we help thousands of parents navigate one of life's biggest transitions with confidence.

Our team is passionate, ambitious, collaborative, and genuinely cares about creating exceptional experiences for both customers and each other.

Our values guide everything we do:

We know what's going on
We get sh*t done
We own it
We listen to our parents
We have a start-up mindset
We care

If those values resonate with you, you'll fit right in.

About the role

Reporting to the National Expo Manager, you'll play a key role in supporting the planning, coordination, and delivery of Babybee's national expo and showroom program.

You'll help recruit and onboard team members, coordinate staffing and logistics, support training initiatives, manage administration processes, and attend expos throughout the year to help ensure our team delivers an exceptional customer experience.

This is a highly varied role that combines operations, people coordination, customer experience, training support, and event execution.

No two weeks will look exactly the same.

What you'll be doing

Expo and event coordination

Support planning and coordination of expos and events across Australia
Coordinate staffing, logistics, travel, accommodation, and event preparation
Assist with expo setup, pack-down, and event execution
Attend approximately 12+ expos per year
Support smooth delivery of events and exceptional customer experiences

Recruitment and onboarding

Support recruitment of casual and permanent expo team members
Coordinate interviews, onboarding, and induction processes
Help build and maintain a high-performing expo team
Support workforce planning and staffing requirements throughout the year

Training and team development

Coordinate onboarding and training activities for new starters
Assist with maintaining training resources and product knowledge materials
Support roleplays, coaching sessions, and team development initiatives
Help ensure team members feel confident and prepared before attending events

Administration and operations

Manage timesheets and payroll inputs
Coordinate expense collection and processing
Maintain staffing records and team communications
Support rostering and workforce administration
Assist with post-event reporting and process improvements

Showroom support

Support showroom operations and customer experience initiatives
Assist with staffing and team coordination
Help maintain high standards of customer service and presentation

About you

You'll likely thrive in this role if you:

Love organising people, projects, and events
Enjoy building relationships and supporting teams
Have strong attention to detail and follow-through
Are comfortable balancing multiple priorities at once
Take ownership and solve problems proactively
Enjoy working in a fast-moving environment
Are passionate about delivering great customer experiences

Experience we're looking for

Essential

Experience in events, retail, hospitality, customer service, operations, or team coordination
Strong organisational and administrative skills
Excellent communication and interpersonal skills
Ability to manage competing priorities and deadlines
Strong attention to detail

Highly regarded

Recruitment or onboarding experience
Training or coaching experience
Experience coordinating casual workforces
Exposure to retail, showroom, events, or customer-facing environments
Experience with rostering, payroll administration, or workforce coordination

Why join Babybee?

Work for a growing Australian brand with ambitious plans
Be part of a supportive and highly engaged team
Gain exposure across events, people, operations, customer experience, and training
Opportunity to make a real impact on a key growth channel
Flexible 4 day per week arrangement may be considered for the right candidate
National travel opportunities throughout the year

Most importantly, you'll be joining a team that genuinely cares about helping parents and supporting one another to do great work.

If you're looking for a role where you can build capability, create structure, support people, and make a meaningful contribution to a growing business, we'd love to hear from you.

APPLY HERE

Our Office

Our shiny new office is located in the dynamic suburb of Yarraville in Melbourne's west.

We love our neighborhood and that we’re a short stroll to Yarraville Village (with its endless lunch options!) and Yarraville station.

We also love Harvey, our office labradoodle who is captain of team morale.

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Apply Now

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