In-Demand Admin Jobs in Beaconsfield, Vic

Receptionist/Administrator
Internal Sunshine —Beaconsfield VIC
- From $27 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
Quick Apply
16h
Administrative Assistant
NPS Solutions —Skye VIC
- $25 - $35 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
14h
Senior Administration Officer
Bolton Clarke —Melbourne Eastern Suburbs VIC
- Part-time
- Administrative experience
- Bachelor's degree
- Data entry
- Health insurance
- Employee assistance program
Office Administrator
BYD Australia —Mulgrave VIC
- Bilingual
- Microsoft Excel
- Office
Warehouse/Admin Assistant – Freight & Operations
Asset Plant & Machinery Australia-NZ Pty Ltd —Dandenong VIC
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Warehouse
- In-person
- Employee discount
Quick Apply
8d
Senior Dental Receptionist
Impression Dental Group —Pakenham VIC
- Full-time
12d
Fleet Administration Coordinator
Cleanaway —Dandenong VIC
- Full-time
11d
Customer Service & Dispatch Administrator
NAPA Auto Parts —Dandenong VIC
- Full-time
- Customer service
- ERP systems
- Office
- Parental leave
- Employee assistance program
10d
Administrative Commercial Coordinator
Sandvik —Braeside VIC
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
- Parental leave
- Employee assistance program
2d
System Administrators TSPV
Leidos —Scoresby VIC
- Full-time
- Management
- Databases
- Administrative experience
- Annual leave
Administration, Purchasing & Sales Support
MCKINNA SHEETMETAL PTY LTD —Braeside VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Office Manager
Awesome Supply Pty Ltd —Clarinda VIC
- $80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Business Administration
Quick Apply
Payroll & HR Administration Officer
Tabulam & Templer Homes for the Aged —Melbourne Eastern Suburbs VIC
- Full-time
- Microsoft Excel
- Administrative experience
- Communication skills
Contracts Administrator
Energy Power Systems Australia —Mulgrave VIC
- Contract
- Hybrid work
- ERP systems
- Administrative experience
- Construction experience
- Health insurance
- Parental leave
13d
Dental Receptionist / Dental Nurse / Assistant
Seaford Smiles Dental —Seaford VIC
- $30 - $40 an hour
- Part-time
- Medical office experience
- In-person
- Medical terminology
Quick Apply
5d
Executive Assistant
KOR Equipment Solutions —Mulgrave VIC
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Free parking
- Parental leave
Quick Apply
1d
PRODUCTION ADMINISTRATOR
Dunbier Marine Products —Braeside VIC
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Field Office Coordinator
Solar Turbines —Rowville VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
Sales Administrator - Power Generation
Cummins Inc. —Scoresby VIC
- Sales
- Microsoft Office
- Health insurance
Junior System Administrator
ARB Corporation —Kilsyth South VIC
- Full-time
- Analysis skills
- Employee discount
2d

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Receptionist/Administrator

Internal Sunshine
Beaconsfield VIC

Quick Apply

Job Details

Permanent | Part-time | Casual
From $27 an hour
16 hours ago

Qualifications

Customer service
Certificate IV
Medical office experience
Certificate III
Administrative experience
Driver Licence
Full Driver Licence
Medical terminology
Communication skills

Full Job Description

About Us

At Internal Sunshine Psychology, we are more than just a psychology clinic—we’re a community committed to supporting neurodiverse and culturally diverse clients across all ages in a compassionate and affirming way. Based in a boutique clinic, a warm and welcoming space, our clinic strives to offer a sanctuary where clients and staff feel supported, respected, and valued. We’re a paperless practice, prioritizing environmental sustainability and efficiency, with a strong focus on innovation and collaboration.

Our clinic includes:

Sensory-friendly consultation rooms, ensuring a comfortable environment for neurodiverse clients.
Quiet spaces designed to promote relaxation and privacy.
Warm and welcoming reception area that leaves one feeling calm
A supportive team culture where everyone is encouraged to grow and thrive.

At Internal Sunshine, we believe that nurturing our clients starts with nurturing our team. This is more than a job—it’s a place to grow, connect, and contribute to meaningful change.

About the Role

We are seeking an enthusiastic Receptionist/Client Relationship Team Member to join our friendly and dynamic team. As the first point of contact, you will be the welcoming face and voice guiding clients through their journey with us. Your ability to blend client care with operational efficiency will be key in maintaining the smooth running of our practice. If you are passionate about working in a client-centered, inclusive environment, we’d love to hear from you!

Key Responsibilities:

Client Experience: Greet clients warmly and create a compassionate, safe space for all. Ensure every client feels heard, valued, and respected throughout their visit.
Clinic Operations: Efficiently manage the scheduling of multiple clinicians, ensuring a smooth, organized workflow. Coordinate internal communications and maintain an organized clinic space.
Client Engagement: Stay informed about our services and work closely with our psychologists to provide clients with the best possible experience. Assist in keeping our clients and referrers engaged with up-to-date information.
Confidentiality & Compliance: Ensure that all client records are maintained accurately and confidentially, in line with Medicare, NDIS, and healthcare regulations.
Problem Solving & Efficiency: Confidently handle inquiries and resolve any issues with professionalism and sensitivity, supporting our neurodiverse and culturally diverse clients.

What You Bring to the Role:

Experience Matters: At least 2 years in a similar client-facing or administrative role, with healthcare experience being a bonus.
Tech-Savvy: Strong proficiency in Microsoft 365, with the ability to quickly learn new systems (experience with Halaxy or similar is highly regarded).
Organizational Skills: You are detail-oriented and can manage multiple priorities with ease. Are a quick thinker, have excellent problem solving skills and remain calm under pressure
demonstrate integrity, reliability, trustworthiness and responsibility
Empathy & Inclusivity: A deep understanding of the importance of creating a welcoming, supportive environment for neurodiverse and culturally diverse clients.
Communication Skills: You are an excellent communicator with a friendly phone manner and the ability to navigate complex client inquiries.
Passion for Learning: You have a growth mindset and a desire to continuously improve and contribute new ideas. To take initiative to build and improve processes, and always willing to give 100%
Perks & Benefits:
Opportunities for professional development and continuous learning
A collaborative, inclusive team environment that values every member’s contribution.
A flexible and innovative workplace that prioritizes wellbeing and balance.
Regular team-building activities and wellness initiatives.
Recognition and reward for your role in creating a supportive and affirming client experience.

Why Join Internal Sunshine?

Be part of a team that is passionate about affirming and supporting neurodiverse and culturally diverse clients.
Contribute to a clinic that embraces innovation and sustainability.
Work alongside dedicated professionals who genuinely care about their clients and colleagues.
Enjoy opportunities for professional growth in an inclusive and empowering environment.
Be part of a supportive, close-knit team where collaboration and growth are encouraged.
Experience wellness initiatives that promote self-care and a positive workplace culture.

If this sounds like you, we’d love to hear more about why you’re excited to join Internal Sunshine Psychology! In your cover letter, please include your responses to the following questions:

What does delivering an affirming and inclusive client experience mean to you?
What unique qualities would you bring to this role?

Ready to Join Us?

If you believe you’re the person we seek, we’d love to hear from you! Please send us:

A cover letter and resume.
A short video (30 seconds – 2 minutes) introducing yourself and telling us why you’d love to work for Internal Sunshine.

[email protected] by the 1st of August. Early applications are encouraged as shortlisting may commence before the cut-off date.

To learn more about us, visit internalsunshine.com.au

Pay: From $27.00 per hour

Ability to commute/relocate:

Beaconsfield VIC 3807: Reliably commute or planning to relocate before starting work (Required)

Experience:

Customer service: 1 year (Preferred)

Licence/Certification:

Full Driver Licence (Preferred)

Work Authorisation:

Australia (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

admin jobs in beaconsfield, vic

Receptionist/Administrator

Administrative Assistant

Senior Administration Officer

Office Administrator

Warehouse/Admin Assistant – Freight & Operations

Senior Dental Receptionist

Fleet Administration Coordinator

Customer Service & Dispatch Administrator

Administrative Commercial Coordinator

System Administrators TSPV

Administration, Purchasing & Sales Support

Office Manager

Payroll & HR Administration Officer

Contracts Administrator

Dental Receptionist / Dental Nurse / Assistant

Executive Assistant

PRODUCTION ADMINISTRATOR

Field Office Coordinator

Sales Administrator - Power Generation

Junior System Administrator

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