In-Demand Admin assistant Jobs in Forest Hill Vic

Administrative Support Officer
Ambulance Victoria —Doncaster VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
3d
Sales Office Administrator
Cakes by Sweethearts —Huntingdale VIC
- $30 - $35 an hour
- 12 hour shift
- Sales
- Customer service
- In-person
Quick Apply
Office Administrator – Accounts Payable & Accounts Receivable
Megasaw —Dandenong VIC
- $70,000 - $80,000 a year
- Full-time
- Administrative experience
- Computer skills
- Construction experience
Quick Apply
Accounts/Office Administrator (Flexible 0.8 FTE – 32 hours per week)
GMS Solutions Group —Hawthorn East VIC
- $42 - $50 an hour
- In-person
Quick Apply
4d
Administrative Assistant
Accessco —Box Hill VIC
- $29.45 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick Apply
11d
Administrative Support Officer
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
3d
Administration Assistant
James An College Bayswater —Bayswater VIC
- $24 - $26 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick Apply
10d
Sales and Administration Assistant
Cakes by Sweethearts Pty Ltd —Huntingdale VIC
- $34 - $36 an hour
- Monday to Friday
- Sales
- In-person
Quick Apply
Receptionist/Administration Assistant
Family and Trauma Centre —Caulfield North VIC
- Part-time
- Google Suite
- Management
- Customer service
Quick Apply
Administration Assistant - 12 month fixed term contract
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
5d
FT Sales and Admin Assistant - Northland
Snooze —Preston VIC
- Weekend availability
- Sales
- Administrative experience
- Communication skills
Executive Assistant & Coordinator - Transformation Office
Scope (Aust) —Hawthorn VIC
- $15,900 a year
- Full-time
- Organisational skills
- AI
- Communication skills
- Fuel discount
5d
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
5h
Pharmacy Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
14d
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Human Resources Assistant/Executive
Oriental Merchant Pty Ltd —Mulgrave VIC
- Full-time
- Microsoft Excel
- Research
- Microsoft Office
Quick Apply
7d
Senior Administration Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Office
- Databases
- Administrative experience
Daily Org/Admin support - REMOTE position
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Remote
- Communication skills
18h
Administration Assistant
Austin Health —Heidelberg VIC
- Part-time
- Customer service
- Communication skills
- Health insurance
6d
Receptionist /Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience

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Administrative Support Officer

Ambulance Victoria -
Doncaster VIC

Apply Now

Job Details

Full-time
3 days ago

Benefits

Salary packaging
On-site parking

Qualifications

Microsoft Word
Certificate IV
Microsoft Office
Administrative experience
Business

Full Job Description

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to bringing our vision to be a world leading ambulance service to life.

We are seeking an Administrative Support Officer to provide effective high-level administrative support for our Triage Services Department.

This is a Full Time, Permanent position. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence in Burwood in line with our hybrid working model.

About the role

Reporting to the Triage Services Management Team, responsibilities of this position include, but not limited to:

Be the initial point of contact for Triage Operations and Clinical Triage teams
Utilise a wide range of software applications to produce and maintain complex documents, reports, presentations, and other business materials, supporting the operational objectives of the Manager Triage Operations/Manager Clinical Triage
Coordinate and collate monthly/quarterly operating reports
Undertake office coordination and procurement including stock requirements of stationery, equipment, and materials, receipt and fulfilment of requests, and processing payments

About you

To be considered for this position you will possess a Certificate IV in Admin or Business (desirable) with subsequent relevant experience, or an equivalent combination of training and relevant experience. Other requirements include:

Extensive experience delivering high-level secretarial and administrative support within large, complex organisations or departments, ensuring efficient operations and exceptional stakeholder engagement
Strong knowledge of meeting governance and protocol, with proven expertise in coordinating meetings, preparing agendas, and producing accurate, comprehensive minutes and action records
Highly proficient in financial and administrative systems, with advanced skills in Microsoft Office applications, including word processing, spreadsheets, and data management, supported by excellent typing accuracy and efficiency
Exceptional attention to detail and commitment to quality, applying rigorous checking and validation processes to ensure records, correspondence, and information are accurate, reliable, and professionally presented

Working at Ambulance Victoria

At AV, we value our people and are committed to supporting a healthy work-life balance. In addition to a professional and rewarding workplace, we offer salary packaging opportunities, generous personal leave provisions, accrued days off for full-time staff, free on-site parking, and a range of other employee benefits.

We believe our people are our greatest asset, and the sustainability of our workforce depends on how effectively we harness the skills, abilities, and diverse experiences of our employees. We are committed to building a workforce that reflects the diversity of the Victorian community and fosters an inclusive and supportive workplace.

If you are passionate about making a meaningful difference and are ready to bring our values of Care, Accountability, Respect and Excellence to life every day, we would love to hear from you. Join Ambulance Victoria Triage Services and be part of a team dedicated to delivering outstanding care and service to the community.

Important information

By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.

Successful applicants will need to be willing to complete pre-employment screening including references, misconduct and Police Checks.

This position is classified AV2 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2025.

The position description can be found on the AV Careers website https://careers.ambulance.vic.gov.au.

How to apply

Your application is an integral part of the selection process and should include:

Cover letter outlining your experience and interest in the position
Current resume
A separate document addressing the key selection criteria from the position description

Applications must be submitted by 11.59pm AEST on Thursday 27 August 2026. Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au to be considered. Emailed applications will not be accepted.

For further information, please refer to `Applying for a position with Ambulance Victoria`. For any further queries please contact recruitment via [email protected] or 03 9840 3653.

At all levels of our organisation a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people. In the event you require a reasonable adjustment to support your application for this role, please contact us at [email protected] and a member of our Recruitment & Selection team will be in touch.

Apply Now

Refine Your Search

admin assistant jobs in forest hill vic

Administrative Support Officer

Sales Office Administrator

Office Administrator – Accounts Payable & Accounts Receivable

Accounts/Office Administrator (Flexible 0.8 FTE – 32 hours per week)

Administrative Assistant

Administrative Support Officer

Administration Assistant

Sales and Administration Assistant

Receptionist/Administration Assistant

Administration Assistant - 12 month fixed term contract

FT Sales and Admin Assistant - Northland

Executive Assistant & Coordinator - Transformation Office

Executive Assistant

Pharmacy Administration Assistant

Office Admin / Customer Service

Human Resources Assistant/Executive

Senior Administration Assistant

Daily Org/Admin support - REMOTE position

Administration Assistant

Receptionist /Administration Assistant

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