In-Demand Executive assistant Jobs in Moonee Ponds, Vic

Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
9d
Executive Assistant
Victorian Government —Melbourne VIC
- $100,894 - $107,681 a year
- Part-time
- Hybrid work
- Communication skills
- Employee assistance program
10d
Executive Support Officer
Department of Energy, Environment and Climate Action —Melbourne VIC
- Part-time
- Hybrid work
- Administrative experience
10d
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount
Executive Assistant
DCOH —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive Assistant
Lander & Rogers —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Private practice
- Annual leave
1d
Senior Executive Coordinator
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
- Communication skills
3d
Senior Executive Coordinator
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Recruiting
- Communication skills
3d
Executive Assistant to CEO
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- No degree
Quick Apply
17h
Executive Assistant
BASScare —Canterbury VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
1d
Executive Support/Project Officer
Victoria Police —Melbourne City Centre VIC
- Full-time
- Microsoft Office
- Communication skills
9d
Executive Support/Project Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Office
- Communication skills
9d
Personal Assistant
Avant —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
1d
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
1d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
6d
Executive Assistant - Retail Operations South
Australia Post —Richmond VIC
- $108,110 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
8d
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
3d
Business and Executive Support Officer
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
6d
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
10d
Business and Executive Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
6d

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Executive Assistant & Office Manager

L.E.K. Consulting -
Melbourne VIC

Apply Now

Job Details

9 days ago

Benefits

Health insurance

Qualifications

CRM software
Salesforce
Organisational skills
Communication skills
Marketing
Negotiation
Time management

Full Job Description

Location
Melbourne
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Job Description

L.E.K. Consulting is a premier global strategy consulting firm that partners with clients to solve their most critical business challenges and deliver high-impact outcomes. We bring deep industry expertise and rigorous, evidence-based insight to global corporations, growth companies and private equity investors, helping them turn strategy into action.

How do we deliver impact? It’s the people. We hire exceptional individuals and invest in their growth through hands-on client work, close collaboration and a culture of ownership, inclusion and continuous learning. Across every level, curiosity unites us and challenge excites us. Founded more than 40 years ago, L.E.K. employs more than 2,200 professionals worldwide and is consistently recognized as one of the industry's best firms to work for. For more information, visit lek.com.

We are currently seeking an Executive Assistant & Office Manager to support 2-3 Partners and act as an administrative leader for the Melbourne office. We are looking for someone who prides themselves on operating with utmost integrity, is a pragmatic decision maker and an extremely reliable operator, with a passion for making the office a great place to work.

What the role entails:
Executive Assistance

Proactively managing the Partners' inboxes, ensuring emails are answered, actioned or delegated appropriately. Confidentiality is of critical importance
Managing diaries and coordinating arrangements for meetings and appointments
Scheduling air travel, booking hotels, cars and providing detailed itineraries for Partners
Preparing letters, reports and presentations
Maintaining a live ‘to do’ list for the Partners and ensuring regular catch ups happen to help drive partner productivity
Completing expense reconciliation, coding expense receipts and entering times and expenses in the relevant systems within the required deadlines
Entering new contacts, meetings and opportunities in the firm's marketing database and ensuring these are kept up to date
Involvement in producing proposals and some marketing/BD activities
Involvement in supporting projects and events
Coordinate and work effectively with the EA team and the Melbourne/Sydney offices more broadly

Office Management

This role is instrumental in ensuring the smooth running of the office. You will be responsible for co-ordinating and completing a wide range of administrative functions, including, but not limited to:

Coordinate and oversee the office’s facilities support, including building management, office amenities, kitchen and stationary stock
Establish and implement protocols to ensure that all correspondence is accurate and well presented
Prepare and develop agenda and minutes for Leadership team meeting
Support and work collaboratively with the Office Head and wider Partner team to prepare agendas and follow up items to action
Manage the office budget and approve monthly expenses relating to all office related costs
Organise internal events, such as farewells, End of Year Party, annual Offsite and other ad hoc celebrations
Sit in on our ‘Ministry of Fun’ (or MOF) team that runs bi-monthly social events, which may include for example Paint and Sip, summer boat parties or bowling

The successful candidate will have:
Minimum 3 to 4 years of experience in an Office Manager role
High-level problem-solving skills and an ability to learn new tasks quickly
Strong time management and organisational skills, together with the capacity to manage multiple tasks and conflicting priorities simultaneously
Strong EQ skills necessary to be the go-to for employee related queries
Ability to operate with minimal direction, prioritise work requirements and effectively manage time
Strong communication skills (oral & written), including negotiation skills
Ability to establish effective working relationships with a variety of people at different levels both internally and externally
Confidence to streamline or create processes
Strategically minded to look ahead in calendars and pull the correct industry specific information together
Experience completing tender submissions
Some experience working with marketing / profiling executives
Creative and able to think outside of the box when it comes to events
Resilient, tenacious and comfortable working in a fast paced, ever-changing environment
Proactivity and intuition to put yourself in Partner's shoes and anticipate and action on their needs
Experience working with a CRM platform, preferably Salesforce

Our benefits:
The opportunity to work in a fun, collegiate and high-performing office environment
Regular social events including drinks every Friday night, various monthly activities and many more
Attendance at our 3-day annual firm off-site
Health and well-being allowance
Private health insurance

Diversity and Inclusion at L.E.K.

L.E.K. Consulting is an Equal Opportunity Employer. We appreciate the value of a diverse and inclusive workforce and are committed to a culture that is inclusive and accepting of all people. Above all, we are committed to ensuring that all employees are treated with respect and dignity.

We have several affinity groups to support and enrich our employees, including Pride@LEK, Mosaic@LEK and Women@LEK. In addition, our Diversity and Inclusion committee celebrate events throughout the year with a focus on awareness and education.

L.E.K. acknowledge the Aboriginal and Torres Strait Islander people as the traditional custodians of the land upon which we operate. We pay our respects to the Elders of the past, present and future and acknowledge their spiritual connection to Country.

To apply for this role, you must have Australian / New Zealand citizenship or Australian Permanent Residency.

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Apply Now

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executive assistant jobs in moonee ponds, vic

Executive Assistant & Office Manager

Executive Assistant

Executive Support Officer

Executive Assistant to C-Suite Executives

Executive Assistant

Executive Assistant

Senior Executive Coordinator

Senior Executive Coordinator

Executive Assistant to CEO

Executive Assistant

Executive Support/Project Officer

Executive Support/Project Officer

Personal Assistant

Lead Executive Assistant

Executive Assistant

Executive Assistant - Retail Operations South

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Business and Executive Support Officer

Executive Assistant

Business and Executive Support Officer

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