In-Demand Administration assistant Jobs in Melbourne, Vic

Administrative Assistant | Rheumatology
St Vincent's Health Australia —Melbourne VIC
- $58,442 - $64,610 a year
- Part-time
- Microsoft Word
- Blood sampling
- Microsoft Excel
Ops Senior Admin Assistant
UPS —Tullamarine VIC
- Full-time
- Research
- Analysis skills
- Communication skills
Administrative Assistant
Used car delaership —Fawkner VIC
- $49,900 - $79,900 a year
- Urgently hiring
- Customer service
- English
- Administrative experience
Quick Apply
9d
Senior Administration Assistant
ASDAM Group —Moorabbin VIC
- $85,000 - $95,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
13d
Personal Assistant / Office Assistant - Casual
Executive Personal Concierge —Camberwell VIC
- $35 - $40 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9d
Reception/Administrative Assistant
Eastern Health —Richmond VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee assistance program
Executive Assistant, Improvement
Safer Care Victoria —Melbourne VIC
- $100,894 - $114,476 a year
- Part-time
- Microsoft Office
- Recruiting
- Communication skills
11d
Executive Assistant & Project Support Officer
RMIT University —Melbourne VIC
- $107,747 - $116,630 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- University
4d
Administrative Assistant/Receptionist
Language for Life Speech Pathology Services —Hoppers Crossing VIC
- $25 - $30 an hour
- Contract
- Clinic
- Cleaning
- In-person
Quick Apply
Disputes & Litigation Administration Assistant
Employment Hero —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Employee assistance program
- Referral program
2d
Office Assistant
NS Automation Services Pty Ltd —Epping VIC
- $30 - $35 an hour
- Full-time
- Organisational skills
- In-person
- Communication skills
- On-the-job training
Quick Apply
Administrative Clerk
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Excel
- Customer service
- Data entry
- Health insurance
- Employee assistance program
Administration Officer (Executive Assistant)
Department of Education —Melbourne City Centre VIC
- Full-time
- Customer service
- Administrative experience
- Organisational skills
12d
Executive Assistant
Melbourne Private Hospital —Melbourne VIC
- $40 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Coordinator
Service Stream —Melbourne VIC
- Full-time
- Microsoft Office
- Construction experience
- Communication skills
Migration Administrative Assistant
B.Smart Education Consultants —Melbourne VIC
- Full-time
- No experience needed
- In-person
- Communication skills
- On-the-job training
Quick Apply
5d
Administrative Assistant, Corporate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Receptionist/Administration Assistant, ILSC & Greystone College Melbourne
ILSC Education Group —Melbourne VIC
- Full-time
- Marketing
- Customer service
- University
Quick Apply
5d
Executive Assistant
Workplace Injury Commission —Melbourne City Centre VIC
- $113,215 a year
- Full-time
- Organisational skills
- Employee assistance program
12d

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Administrative Assistant | Rheumatology

St Vincent's Health Australia -
Melbourne VIC

Apply Now

Job Details

Part-time
$58,442 - $64,610 a year

Benefits

Salary packaging

Qualifications

Microsoft Word
Blood sampling
Microsoft Excel
Microsoft Access
Microsoft Outlook
Accounting software
Microsoft Office
Xero
Stata
Administrative experience
Bachelor's degree
Organisational skills
Computer skills
Medical terminology
Communication skills

Full Job Description

Job Description:

Permanent part time, 26 hours per week, Fitzroy location
Friendly & supportive team
Excellent benefits including salary packaging

About the Role

Provide administrative support to the Scleroderma research Team to ensure the effective and efficient running of the research program including clinical trials and national Scleroderma registry.

Process financial requests and invoicing
Assist with Data entry and data cleaning for the national registry
Manage finances and track payments for the registry
Co-ordinate blood collection across the sites
Assist with ethics reports and applications

Classifications for this position will range from HS1 - HS17 ($58,442 - $64,610 per annum pro rata)

Your Contribution

Strong computer and administrative knowledge and experience
Attention to detail is very important in this role
A good knowledge of medical terminology would be important
Previous experience with STATA would be advantageous
Ability to work autonomously and as part of a team
Highly developed organisational and prioritisation skills
A valid Nationally Coordinated Criminal History Check, or willing to obtain

What We Offer

A focus on wellbeing initiatives, with regular events and programs
Confidential, solutions-focused employee counselling
A healthy work/life balance encouraged.
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Salary Packaging – Increase your take home pay!
In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
Discounts and Promotions always available through our Foundation
Regular opportunities for professional development to assist you to reach your career goals
Culture of continuous improvement

About the Department of Rheumatology
The Department of Rheumatology is a multidisciplinary Unit dedicated to improving the understanding and treatment of Rheumatology disorders. The unit has a large Scleroderma research group. The national Australian Scleroderma Research Group which runs a large cohort study isbased in this department.

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application

Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).

LOCAL WORK ENVIRONMENT

The Department of Rheumatology is a multidisciplinary Unit dedicated to improving the understanding and treatment of Rheumatology disorders. It is one of the leading centres of research and management of scleroderma in Australia. The successful applicant will work alongside other members of the research team, including consultant rheumatologists, project officers, post-doctoral fellows, PhD students and research nurses.

POSITION PURPOSE

The primary purpose of this position is to provide administrative support to the Australian Scleroderma Interest Group (ASIG), a multicentre collaboration of Australian researchers with expertise in scleroderma.

POSITION DUTIES

Enter data into ASIG database, including quality of life survey results, patient annual visits, and corrections from data cleaning exercises.
Download and upload HRCT scans to the ASIG HRCT repository. Assist in data cleaning activities by identifying inconsistencies and missing data in the database, and making corrections using STATA
Assist in the management of ASIG finances using accounting software (Xero), by reconciling transactions, generating invoices, updating budgets and preparing profit and loss reports.
Organise the payment of invoices using internet banking
Monitor finances in multiple bank accounts and cost centres
Generate financial reports from a St Vincent’s cost centre, and organise reimbursements
Prepare financial information for the ASIG book-keeper (quarterly) and financial auditors (annually)
Assist in the submission of annual reports and amendments to local ethics committees.
Prepare and ship blood collection packs to sites
Manage the cataloguing, storage and shipment of serum and DNA samples to a central repository
Prepare minutes from recorded meetings of the three committees associated with ASIG
Ensure accurate and organised filing systems are maintained
Assist in the design and content development of an ASIG website
General administrative tasks as required
Assist with clinical trials in department as requested including
Assist with audit and monitoring processes as required
Invoicing drug companies for clinical trial attendances
Organize reimbursement of clinical trial associated cost of patients
Dropping off patient blood samples and organising courier collections as requested
Maintaining clinical site flies for clinical trials
Assisting with preparation of blood collection packs for clinical trials
Assisting with preparation of prepare paper work for study visits
Entering data form clinical trial visits to electronic software as required

ESSENTIAL REGISTRATION, LICENSE OR QUALIFICATION REQUIREMENTS

Excellent computer skills and knowledge of simple accounting processes
Good knowledge of medical terminology

OTHER ESSENTIAL REQUIREMENTS

Demonstrated experience managing and analysing data using STATA
Knowledge, experience and ability to provide a broad range of administrative functions
Demonstrated highly developed organisational skills
Attention to detail
Demonstrated ability to work autonomously and as part of a team
Demonstrated highly developed written, communication and interpersonal skills
Ability to determine workload priorities and meet deadlines
Highly proficient computer skills using Microsoft Office (including MS Word, Excel, Access and Outlook)
Commitment to St. Vincent’s Health and the values of the Sisters of Charity

OTHER NON ESSENTIAL REQUIREMENTS

Preferably studying or completed science or applied science undergraduate degree
Some experience with STATA

Closing Date:

14 July 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

Apply Now

Refine Your Search

administration assistant jobs in melbourne, vic

Administrative Assistant | Rheumatology

Ops Senior Admin Assistant

Administrative Assistant

Senior Administration Assistant

Personal Assistant / Office Assistant - Casual

Reception/Administrative Assistant

Executive Assistant, Improvement

Executive Assistant & Project Support Officer

Administrative Assistant/Receptionist

Disputes & Litigation Administration Assistant

Office Assistant

Administrative Clerk

Administration Officer (Executive Assistant)

Executive Assistant

Administrative Coordinator

Migration Administrative Assistant

Administrative Assistant, Corporate

Office Administrator »

Receptionist/Administration Assistant, ILSC & Greystone College Melbourne

Executive Assistant

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