In-Demand Program administrator Jobs in Bentleigh East, Vic

Clinical Support Administrator
Clarity Health Care —Malvern VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
11d
Theatre Bookings Clerk
Ramsay Health Care —Parkville VIC
- Customer service
- Microsoft Office
- Administrative experience
- Referral program
People Administrator
Gadens —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
- Parental leave
Office Administrator
BYD Australia —Mulgrave VIC
- Bilingual
- Microsoft Excel
- Office
National Pricing Administrator
Metcash —Oakleigh South VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Parental leave
Sales Support Administrator
Driscolls —Docklands VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Administrative Officer - Genetics Services
Monash Health —Clayton VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
- Annual leave
- Employee assistance program
12d
Real Estate Administrator
Uniting Vic.Tas —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Administrative experience
- Parental leave
- Employee assistance program
CRM Administrator
Maddocks —Melbourne VIC
- Part-time
- Microsoft Office
- Health insurance
- Parental leave
14d
People Officer (People Experience Administration Support)
Peninsula Health —Frankston VIC
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Recruiting
- Employee assistance program
3d
Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Customer Experience Administrator
Healius Corp. —Heidelberg VIC
- Full-time
- Laboratory
- Administrative experience
- Patient care
- Health insurance
- Employee assistance program
12d
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply
PRODUCTION ADMINISTRATOR
Dunbier Marine Products —Braeside VIC
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Access
CRN - Mobility Administrator
Grace Removals —Mount Waverley VIC
- Full-time
- Microsoft Excel
- Administrative experience
- Organisational skills
- Employee assistance program
Key Accounts Coordinator
Link Group —Docklands VIC
- Management
- Parental leave
- Employee assistance program
Assistant Buyer
Forever New —Melbourne VIC
- Organisational skills
- Café
- Communication skills
- Employee discount
- Referral program
Records & Document Administrator
Australia Pacific Airports (Melbourne) —Melbourne VIC
- Full-time
- Hybrid work
- Construction experience
- Communication skills
- Employee assistance program
7d
Insurance & Claims Consultant
Link Group —Docklands VIC
- Full-time
- Customer service
- Microsoft Office
- Computer skills
- Parental leave
- Employee assistance program
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply

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Clinical Support Administrator

Clarity Health Care -
Malvern VIC

Quick Apply

Job Details

Full-time
11 days ago

Benefits

Employee assistance program

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Customer service
Medical scheduling
Administrative experience
Working with Children Check
Communication skills

Full Job Description

About Clarity Health Care

Clarity Health Care is an accredited mental health service providing multidisciplinary, evidence-based care to individuals experiencing mental health concerns or diagnosed mental illness.

Our team includes psychiatrists, psychologists, social workers, occupational therapists, and registered nurses who work collaboratively under recovery-oriented and bio-psycho-social models of care.

Care is delivered through clinic appointments, telehealth, outreach, and structured group programs. Collaboration, continuity of care, and evidence-based practice are central to Clarity’s model, ensuring every client receives safe, person-centred, and effective treatment.

You can learn all about our work by visiting our website.

Role overview

The Clinic Support Outbound team plays a critical role in maintaining the efficiency and responsiveness of our busy mental health clinic through proactive communication and administration support. This role ensures referrals are actioned promptly, follow up tasks are completed, and client engagement remains consistent throughout the client journey.

The Outbound team supports clinicians, partnerships, and internal workflows through proactive administration processes that help ensure timely access to care and efficient clinic operations. This role requires an understanding of mental health presentations and a compassionate approach when supporting clients, families, clinicians, and service providers

Key Responsibilities

Deliver exceptional client service and act as the first point of contact for clients and referrals.
Manage referral intake, client bookings, appointment scheduling, and clinician allocation.
Support clients throughout their care journey with professional, empathetic communication.
Provide administrative support for clinical programs, including data entry, billing, reporting, Medicare processing, and payment follow-up.
Maintain accurate client records and referral information across clinical systems.
Manage clinician diaries, cancellations, waitlists, and rescheduling to optimise occupancy and service delivery.
Support daily clinic operations, including reception, scheduling, payments, meetings, and general administration.
Collaborate effectively with clinicians, team members, and external stakeholders across multiple locations.
Ensure compliance with privacy, confidentiality, safety, and organisational policies.
Contribute to a positive team culture through strong organisation, accountability, and attention to detail.

About you

Minimum 3+ years experience in a customer service or administration role
Strong verbal and written communication skills with a friendly, empathetic, and professional approach
Ability to work effectively in a fast-paced clinic environment while managing multiple tasks and competing priorities
High level of attention to detail and organisation
Confidence in handling challenging conversations
Strong administration and problem-solving skills
Ability to work both independently and collaboratively within a team across locations
Willingness to learn, ask questions, and seek support when needed
Experience using different computer systems – Microsoft 365, Word, Excel, Powerpoint, Teams, knowledge of Halaxy is an advantage
You will hold a current Working With Children Check and Police Check (or be willing to obtain both prior to commencement).

What We Offer:

A value driven organisation, where our team have chosen our values: integrity and honesty; inclusive and person centred; continuous learning; accountability; respect
We are deeply passionate about a supportive work environment and looking after your mental wellbeing, which include Employee Assistance Program, Workplace wellness initiatives One on one wellbeing support as part of supervision
A workplace that is fun and exciting to be a part of, working with a team that doesn’t take ourselves too seriously, and think we have a sense of humour, bi-monthly group social events
We value diversity, equity, and inclusion at Clarity Health Care. We aim to continue building a team with a variety of backgrounds, identities, and life experiences
Career development opportunities as part of our growing and diversified business.

If this role sounds like you and you're passionate about delivering exceptional client experiences in a fast-paced, supportive healthcare environment, we'd love to hear from you.

Quick Apply

Refine Your Search

program administrator jobs in bentleigh east, vic

Clinical Support Administrator

Theatre Bookings Clerk

People Administrator

Office Administrator

National Pricing Administrator

Sales Support Administrator

Administrative Officer - Genetics Services

Real Estate Administrator

CRM Administrator

People Officer (People Experience Administration Support)

Contracts Administrator

Customer Experience Administrator

Administrative Officer - Statements

PRODUCTION ADMINISTRATOR

CRN - Mobility Administrator

Key Accounts Coordinator

Assistant Buyer

Records & Document Administrator

Insurance & Claims Consultant

Administrator/Office Assistant

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