- Manage document control and records across a major infrastructure program
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Help shape best-practice document and information management
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Fantastic team environment and culture
Play a pivotal role in one of Australia's most significant infrastructure projects!
Melbourne Airport is undertaking a once-in-a-generation transformation, including the delivery of the Melbourne Airport Third Runway (M3R) Program. This nationally significant project will strengthen Victoria's aviation capacity, support future economic growth and help shape the future of Australia's busiest 24/7 airport.
As Documents & Records Administrator, you will play a critical role in ensuring the integrity, accessibility and governance of project information across the M3R Program. Working closely with the Commercial Director and a broad network of project stakeholders, contractors and delivery partners, you will provide leadership and oversight of document control, records management and information workflows that support effective decision-making, compliance and project delivery.
This is an opportunity to contribute to a complex, multi-billion-dollar infrastructure program where the quality of information management directly impacts project outcomes.
You can also learn more about life at Melbourne Airport – our culture, values, and what makes us unique at https://www.melbourneairport.com.au/corporate/our-culture-and-values.
Key responsibilities:
The role's duties and accountabilities include, but are not limited to:
Here's a tighter version that keeps the focus on outcomes rather than task lists:
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Manage document control and records management systems across Melbourne Airport, contractors and project partners, ensuring information is accurate, secure and readily accessible.
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Maintain the integrity, governance and lifecycle management of project documentation in line with project procedures and organisational requirements.
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Monitor and coordinate time-critical correspondence, approvals and document workflows, ensuring key deadlines are tracked and met.
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Provide advice and support to project leaders on document management processes, workflow efficiencies and governance requirements.
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Administer document management systems, including user access, onboarding, training and ongoing system compliance.
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Work closely with contractor and stakeholder document control teams to promote consistent information management practices across the program.
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Support the broader project team by ensuring records can be efficiently stored, retrieved and managed throughout the life of the project.
The successful candidate will have:
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Demonstrated experience in project document control and records management within major infrastructure, construction or capital delivery environments.
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Experience working alongside Tier 1 contractors within a principal-side project environment.
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Exposure to large-scale, multi-billion-dollar projects with complex stakeholder structures.
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Strong knowledge of contemporary document management systems and records management principles.
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The ability to manage competing priorities and maintain accuracy within a fast-paced project environment.
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Well-developed stakeholder management and communication skills.
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A proactive, solutions-focused mindset and commitment to continuous improvement.
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A collaborative leadership style aligned to a values-based team culture.
We understand that not everyone will feel they meet all of these 100%. However, if you feel you have the attitude and aptitude to grow within our team, we invite you to apply and have a conversation with us about this position.
About the Company:
Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to creating connections that matter and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming Australia's favourite Airport destination. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.
APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.
Culture and Values:
By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.
Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.
Benefits:
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Free access to Higher State, our state-of-the-art Fitness Club & Wellness Hub at Novotel & ibis Styles Airport hotel.
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Airport car parking 24 hours/365 days a year for both business and personal use
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Hybrid flexible working arrangements
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Airport Holiday, an additional day of leave
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Wellness Day, a further additional day of leave
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Discounted onsite childcare at Creative Garden Early Learning
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Mental health and well-being initiatives, including Employee Assistance Program (EAP)
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Long-term career and professional development opportunities
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Active social culture and participation in a range of social impact days and activities
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Signature Experiences including an airfield family day
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Access to an employee benefits scheme including access to corporate rates and airport retailer discounts (including SkyBus)
APAC is committed to weaving Diversity into our DNA. We believe that Diversity and Inclusion will help us realise our greatest potential as a company, and maximise the potential of all our team members. We strive to create a culture where our team members understand that each individual is unique and that embracing diversity makes us more flexible, productive, and creative.
APAC provides equal opportunity and advancement in employment regardless of gender, age, sexual orientation, race, ethnicity, cultural background, caring responsibilities, disability or socioeconomic background. We encourage applications from candidates of all backgrounds who share our workplace values of Being You, Thinking Big, Owning It and Working Together.
