In-Demand Assistant/ reception Jobs in Essendon, Vic

Clinic Operations & Clinical Coordinator
Reverence Community Care Group —Williams Landing VIC
- $80,000 - $105,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Referral program
Quick Apply
Salon Assistant
Masens Hair —Prahran VIC
- $24.95 - $39.95 an hour
- In-person
Quick Apply
6d
Reception/Administrative Assistant
Eastern Health —Richmond VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee assistance program
Administration Manager - DFO Uni Hill
Vicinity Centres —University Hill VIC
- Full-time
- Management
- Customer service
- Administrative experience
- Parental leave
Receptionist/Administration Assistant, ILSC & Greystone College Melbourne
ILSC Education Group —Melbourne VIC
- Full-time
- Marketing
- Customer service
- University
Quick Apply
12d
Dental Assistant
Ezy Dental Australia Pty Ltd —Footscray VIC
- From $28 an hour
- Temporary
- CPR Certification
- Organisational skills
- In-person
Quick Apply
Dental Assistant
Bupa —Maribyrnong VIC
- Full-time
- Customer service
- Patient care
- Communication skills
- Health insurance
- Gym membership
Dental Assistant/ Reception
Blackburn family dental care —Blackburn VIC
- $22 - $32 an hour
- Part-time
- Anatomy knowledge
- Clinic
- EMR systems
- Employee discount
- Professional development assistance
Quick Apply
11d
Receptionist/Office Support
Law Partners —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Front desk
13d
Dental Assistant Epping
Pacific Smiles Group —Melbourne Northern Suburbs VIC
- Weekend availability
- Front desk
Food & Beverage Attendant - Events
Hyatt Centric Melbourne —Melbourne VIC
- Weekend availability
- Restaurant experience
- Communication skills
- Hotel experience
Workplace Assistant
WSP —Melbourne VIC
- Hospitality
- Customer service
- Office
- Employee stock purchase plan
Receptionist
FTI Consulting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Clinic Reception & Operations Specialist (Hands-On)
Empowering Beauty AU —Kew VIC
- $26 - $30 an hour
- Full-time
- Hospitality
- Customer service
- Administrative experience
- Employee discount
Quick Apply
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Administration Assistant
Johnson Controls —Melbourne VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Legal Assistants
Victoria Legal Aid —Melbourne VIC
- $67,350 - $81,080 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
- Commuter assistance
- Work from home
2d
Dental Assistant/Front Office Coordinator | Full-Time/Part-Time | Clifton Hill
Prime Practice —Clifton Hill VIC
- $30 - $35 an hour
- Part-time
- Medical terminology
- Communication skills
- Office experience
Quick Apply
10d
Personal Assistant
Warren and Mahoney —Melbourne VIC
- Microsoft Office
- Administrative experience
- Communication skills
- Health insurance
- On-the-job training
Dental Assistant Werribee
Pacific Smiles Group —Melbourne Western Suburbs VIC
- Weekend availability
- Front desk
- Free parking
6d

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Clinic Operations & Clinical Coordinator

Reverence Community Care Group
Williams Landing VIC

Quick Apply

Job Details

Permanent | Full-time
$80,000 - $105,000 a year

Benefits

Employee mentoring program
Referral program

Qualifications

Microsoft Office
Medical scheduling
Administrative experience
Driver Licence
Calendar management
Organisational skills
Working with Children Check
Leadership
Communication skills

Full Job Description

Clinic Operations & Clinical Coordinator

Location: Bacchus Marsh & Williams Landing Clinics VIC

Employment Type: Full-time | Permanent

Salary Range: AUD 80,000- 105,000+ super per year

About Reverence Community Care

Reverence Community Care is a growing multidisciplinary allied health provider delivering Occupational Therapy, Speech Pathology, Behaviour Support, Psychology, Early Childhood Supports and Allied Health Assistant services across clinics, homes, schools and community settings.

As our organisation continues to grow, we are looking for a proactive and organised Clinic Operations & Clinical Coordinator to oversee the day-to-day operations of our clinics and support our practitioners in delivering an exceptional participant experience.

About the Role

The Clinic Operations & Clinical Coordinator will act as the central point of coordination within our clinics, ensuring clinicians, participants and families receive seamless support.

This role is ideal for someone with strong organisational and leadership skills who enjoys working with people, solving problems and ensuring clinic operations run efficiently.

The successful candidate will work across both our Bacchus Marsh and Williams Landing clinics.

Key Responsibilities

1. Clinic Operations

Oversee the daily operations of both clinics.
Ensure appointments run smoothly.
Support reception staff with scheduling and participant enquiries.
Monitor clinician calendars and clinic utilisation.
Assist with room allocations and clinic resources.
Identify operational issues and implement practical solutions.

2. Practitioner Support

Provide day-to-day support to clinicians.
Assist practitioners with scheduling concerns.
Coordinate appointment changes and cancellations.
Ensure clinicians have appropriate resources available.
Support onboarding of new clinicians.
Promote a positive and collaborative workplace culture.

3. Participant Experience

Welcome participants and families where required.
Conduct participant satisfaction and feedback calls.
Follow up new participants after commencement.
Address participant concerns promptly.
Liaise with Support Coordinators, Plan Managers and families when required.
Assist with participant retention initiatives.

4. Scheduling & Coordination

Work closely with the Operations Manager regarding clinician availability.
Assist with clinic scheduling and optimisation.
Coordinate group programs.
Monitor practitioner capacity.
Identify opportunities to improve clinician utilisation.

5. Quality & Compliance

Ensure clinic procedures are followed.
Assist with maintaining operational policies and workflows.
Monitor documentation requirements.
Support quality improvement initiatives.
Escalate concerns to management when required.

6. Team Collaboration

Work closely with:
Operations Manager
Reception Team
Allied Health Practitioners
Clinical Team Leads
Administration Team

Provide operational support wherever required to ensure the smooth running of the clinics.

About You

We are looking for someone who:

Has excellent organisational skills.
Is proactive and able to take initiative.
Has exceptional communication skills.
Enjoys working with people.
Can prioritise multiple tasks.
Is confident making operational decisions.
Is solution-focused.
Works well under pressure.
Has strong attention to detail.
Is passionate about delivering excellent customer service.

Essential Requirements

Previous experience in healthcare, allied health, medical practice or disability services.
Experience working within the NDIS sector.
Experience in administration, coordination or practice management.
Excellent Microsoft Office skills.
Ability to learn practice management software.
Current Working with Children Check.
NDIS Worker Screening Check (or willingness to obtain).
Current Driver's Licence.
Previous allied health clinic experience.
Knowledge of appointment scheduling systems.
Experience managing clinician calendars.
Leadership or team coordination experience.

What You'll Be Responsible For

✔ Supporting clinicians

✔ Supporting reception staff

✔ Coordinating participant services

✔ Improving clinic efficiency

✔ Participant follow-ups and feedback

✔ Scheduling support

✔ Operational problem solving

✔ Maintaining a positive clinic culture

✔ Supporting the Operations Manager with daily clinic activities

Why Join Reverence Community Care?

Supportive and collaborative team culture.
Opportunity to grow into a senior leadership position.
Work across two modern allied health clinics.
Make a meaningful impact on participant outcomes.
Ongoing professional development opportunities.
Opportunity to contribute to the continued growth of Reverence Community Care.

Pay: $80,000.00 – $105,000.00 per year

Benefits:

Employee mentoring program
Referral program

Work Location: In person

Quick Apply

Refine Your Search

assistant/ reception jobs in essendon, vic

Clinic Operations & Clinical Coordinator

Salon Assistant

Reception/Administrative Assistant

Administration Manager - DFO Uni Hill

Receptionist/Administration Assistant, ILSC & Greystone College Melbourne

Dental Assistant

Dental Assistant

Dental Assistant/ Reception

Receptionist/Office Support

Dental Assistant Epping

Food & Beverage Attendant - Events

Workplace Assistant

Receptionist

Clinic Reception & Operations Specialist (Hands-On)

Administrator/Office Assistant

Administration Assistant

Legal Assistants

Dental Assistant/Front Office Coordinator | Full-Time/Part-Time | Clifton Hill

Personal Assistant

Dental Assistant Werribee

I want to receive the latest job alert for assistant/ reception in essendon, vic

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