In-Demand Executive support officer Jobs

Executive Assistant – Operations Support Officer | Mon - Fri | Full-time | Melbourne, VIC
Sodexo —Victoria
- $110,000 - $120,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick Apply
10d
Support Officer
Queensland Government —Townsville QLD
10d
Executive Services Support Officer
SA Health —Adelaide SA
- $71,589 - $76,033 a year
- Full-time
7d
Executive Services Officer - Logan City Special School
Queensland Government —Logan City QLD
- Temporary
13d
Executive Officer
Agriculture and Biosecurity —New South Wales
- $129,464 - $142,665 a year
- Full-time
- Research
- Administrative experience
- Communication skills
6h
Executive Support Officer
MacDonnell Regional Council —Alice Springs NT
- From $90,397 a year
- Full-time
- Administrative experience
- No degree
- Business Administration
- Annual leave
6d
Executive Officer
Department of Customer Service —Sydney NSW
- $149,739 - $173,174 a year
- Full-time
- Leadership
- Employee assistance program
- Gym membership
9d
Desktop and Executive ICT Support, Executive Level 1, Chief Information Officer Division
Department of Industry, Science, Energy & Resources —Canberra ACT
- $126,391 - $134,225 a year
- Call employer
- Remote
- Management
- Leadership
- Communication skills
14d
Executive Support Officer
Department of Customer Service —Sydney NSW
- $99,938 - $110,271 a year
- Full-time
- Hybrid work
- Agile
- AI
7d
Administration Officer - Kingston State School
Queensland Government —Logan City QLD
- Temporary
10d
Senior Executive Support Officer - Executive Director
Queensland Government —Brisbane QLD
- Temporary
- Recruiting
7d
Correspondence Officer
Queensland Government —Brisbane QLD
13d
Administration Officer - Wavell Heights State School
Queensland Government —Brisbane QLD
13d
Executive Services and Marketing Officer - Tamborine Mountain State High School
Queensland Government —Gold Coast QLD
6d
Operational Support Officer
Australian Federal Police (AFP) —New South Wales
- $87,836 - $103,256 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Parental leave
8d
Executive Support Officer
Department of Education —Sydney NSW
- $113,574 - $125,720 a year
- Full-time
- Organisational skills
- Communication skills
- Opportunities for advancement
14d
Executive Services and Marketing Officer - North Lakes State College
Queensland Government —Moreton Bay QLD
13d
Executive Support Officer EDGPI
Queensland Government —Central West QLD
- Temporary
6d
Administration Officer - Browns Plains State High School
Queensland Government —Logan City QLD
- Temporary
1d
Client Services Co-ordinator
SA Health —South Australia
- $1,419.40 - $1,445.70 a week
- Part-time
- Management
- Cleaning
- Communication skills
9d

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Executive Assistant – Operations Support Officer | Mon - Fri | Full-time | Melbourne, VIC

Sodexo -
Victoria

Quick Apply

Job Details

Full-time
$110,000 - $120,000 a year
10 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Salesforce
Microsoft Office
Administrative experience
Organisational skills
Adobe InDesign
AI
Communication skills

Full Job Description

Job Description

About Sodexo

Sodexo is a people business, employing over 400,000 people worldwide and thousands here in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.

We believe the more diverse we are, the stronger we are. No matter your background, we will do all we can to help you thrive. We are committed to promoting equal opportunities, valuing diversity, and creating an inclusive working environment for all our employees.

At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!

About The Role

We are looking for an Executive Assistant – Operations Support Officer based in Melbourne to provide operational and secretarial support to the Director of Operations and the General Manager. You will be the glue that keeps the Senior Leadership team humming, comfortable being a point of contact with internal and external stakeholders, thrive in a fast-paced environments, can navigate ambiguity, you will be adept at anticipating the needs of these senior leaders and promote a high degree of professionalism.

We are an open, connected team who support each other and challenge the norms to exceed expectations and add value to our clients.

Specific to this role you will provide administrative support to the Director, exercising confidentiality and in addition:

Executive Support

Provide high-level executive support to senior leaders across multiple portfolios
Manage inbox's, complex calendars, meetings, travel arrangements and executive workflows
Prepare briefing papers, presentations, reports and board-level materials
Coordinate priorities, actions and follow-ups to support strategic objectives
Handle confidential information with discretion and professionalism

Stakeholder & Communication Management

Act as a key point of contact for internal and external stakeholders
Build trusted relationships across operational and corporate teams, including our regional and global teams
Draft, review and coordinate high-quality communications and correspondence
Ensure timely follow-up of actions, requests and key deliverables

Project Coordination & Delivery

Support strategic initiatives and special projects across multiple business portfolios, such as bid coordination, business development opportunities and proposals
Track milestones, risks, timelines and project dependencies
Coordinate stakeholders to ensure projects remain on schedule and aligned to objectives
Assist with governance requirements, reporting and project close-out activities

Team & Office Support

Partner with other administrative professionals to provide seamless organisational support
Assist with onboarding activities and maintaining an inclusive, professional environment
Provide support across broader teams where required

What You’ll Bring

To succeed in this role, you will have the following experience and attributes

Minimum 5+ years’ experience in Executive Assistant, Executive Support, Program Coordination or Senior Administrative roles
Strong experience supporting senior leaders in complex environments
Exceptional organisational skills with the ability to manage competing priorities
Strong Microsoft Office capability, including Outlook, Excel, PowerPoint and Teams
Experience preparing executive or board-level documentation
Strong stakeholder management and communication skills
High attention to detail and ability to work autonomously
A proactive mindset with confidence operating in evolving or ambiguous environments
Experience using AI tools to improve productivity and business outcomes is highly regarded
Experience using software such as InDesign, Copilot and Salesforce would be desirable

What We Offer

Competitive salary package
Career development and progression opportunities
Exposure to high-profile global corporate clients
Flexible and dynamic work environment
Employee benefits and recognition programs

Quick Apply

Refine Your Search

executive support officer jobs

Executive Assistant – Operations Support Officer | Mon - Fri | Full-time | Melbourne, VIC

Support Officer

Executive Services Support Officer

Executive Services Officer - Logan City Special School

Executive Officer

Executive Support Officer

Executive Officer

Desktop and Executive ICT Support, Executive Level 1, Chief Information Officer Division

Executive Support Officer

Administration Officer - Kingston State School

Senior Executive Support Officer - Executive Director

Correspondence Officer

Administration Officer - Wavell Heights State School

Executive Services and Marketing Officer - Tamborine Mountain State High School

Operational Support Officer

Executive Support Officer

Executive Services and Marketing Officer - North Lakes State College

Executive Support Officer EDGPI

Administration Officer - Browns Plains State High School

Client Services Co-ordinator

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