In-Demand Administration manager Jobs in Toowoomba, Qld

Scheduler/BSO
GenusPlus Group —Toowoomba QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Administration Coordinator
Anglicare Southern Queensland —Toowoomba QLD
- Full-time
- Business Administration
- Business
- Health insurance
- Employee assistance program
Assistant Venue Manager
Yo-Chi —Toowoomba QLD
- Weekend availability
- Culinary experience
- Leadership
- Paid training
Service Coordinator
Lutheran Services —Toowoomba QLD
- $38.28 an hour
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
V- Administration Assistant
Salvos Stores Australia —Toowoomba QLD
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- On-the-job training
Contract Administrator
Staff Harbour Pty Ltd —Toowoomba QLD
- $85,000 - $110,000 a year
- Full-time
- In-person
Quick Apply
Administrative Officer (AAEP) - Warwick State High School
Queensland Government —Toowoomba QLD
5d
Senior Manager (Risk, Compliance and Insurance)
University of Southern Queensland —Toowoomba QLD
- $172,093 - $190,759 a year
- Full-time
- Analysis skills
- Communication skills
4d
Time Slotting & Inventory Coordinator
GrainCorp —Toowoomba QLD
- Full-time
- Hybrid work
Contracts Administrator
GFG Projects —Toowoomba QLD
- Microsoft Office
- Construction experience
- Communication skills
- Relocation assistance
- Opportunities for advancement
Practice Manager - Greencross Vets Chandlers
Greencross Vets —Toowoomba QLD
- Full-time
- Nursing
- Management
- Clinic
- Employee assistance program
- Employee discount
Quick Apply
5d
Batcher in Charge - Concrete
Boral —Toowoomba QLD
- Overtime
- Administrative experience
- First Aid Certification
- Communication skills
- Employee assistance program
4d
Area Manager – Pet Aftercare Services
InvoCare —Rockville QLD
Nurse Unit Manager
Queensland Government —Toowoomba QLD
- Temporary
- Management
- Administrative experience
- Leadership
- Health insurance
- Employee assistance program
4d
Head of Science
Fairholme College —Toowoomba QLD
- Call employer
- Communication skills
- Teaching
Commercial Site Foreman
GemLife Administration Pty Ltd —Toowoomba QLD
- Full-time
- Hospitality
- Resort

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Administration Coordinator
Anglicare Southern Queensland —Toowoomba QLD
As an Administration Officer, you will be accountable for ensuring the effective and efficient provision of administrative services across the services within…
Service Coordinator
Lutheran Services —Toowoomba QLD
Knowledge of aged care operations, occupancy management or aged care legislation will be highly regarded (desirable).
$38.28 an hour

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administration manager jobs near toowoomba, qld

Scheduler/BSO

GenusPlus Group -
Toowoomba QLD

Apply Now

Job Details

Full-time
2 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Maintenance
Microsoft Office
Administrative experience
Driver Licence
First Aid Certification
Calendar management
Customer relationship management
Organisational skills
Computer skills
Typing
Construction experience
Communication skills
Time management

Full Job Description

ASX-listed company with exciting growth targets
Competitive remuneration | Great team environment
Permanent full-time role | Job security

The Business

Genus Pole Foundations Australia Pty Ltd (Genus PFA) is a subsidiary of the ASX-listed GenusPlus Group (GNP) and a market leader in asset inspection and reinstatement services for utility providers and the private sector. With a strong pipeline of work and continued growth, we are expanding our team.

We are seeking an experienced, organised and proactive Scheduler / Business Support Officer to join our Toowoomba office on a full-time basis.

Reporting to the Operations Manager or State Manager, this role is responsible for efficiently scheduling project work activities to meet client expectations, KPIs and financial targets, while providing essential administrative support to the operations team and wider business.

The successful candidate will thrive in a fast-paced environment, have excellent communication and organisational skills, and be confident coordinating field personnel, project requirements and competing priorities. Experience in the utilities, construction or resources industries will be highly regarded.

What You’ll Be Doing

Scheduling project and site-based work activities to meet client requirements, KPIs and operational targets
Maintaining accurate project schedules, job status information and operational records
Coordinating clear and timely communication between field staff, clients and the operations team
Using client scheduling platforms, including EQL FMC and Microsoft Teams
Providing accurate reporting on project status and progress
Creating job files and preparing job packs prior to project mobilisation
Coordinating mobilisation requirements, including travel, accommodation, vehicle and plant hire, training, inductions, PPE and other site requirements
Maintaining live travel manifests, training matrices, vehicle/fleet registers and project-specific records
Monitoring and tracking site-based maintenance activities and ensuring records remain current
Liaising with third parties regarding site-specific requirements for personnel, vehicles, plant and machinery
Assisting with recruitment, onboarding and pre-employment requirements for new team members and contractors
Booking and coordinating site-specific training, inductions, VOCs, medicals and drug and alcohol screening as required
Providing general administrative support to the Operations Manager and wider operations team, including document preparation, correspondence, filing, printing and scanning
Assisting with meetings, including preparation of documentation and minute taking
Collating, coding and submitting project-related receipts
Identifying opportunities to improve administrative, scheduling and operational processes

Essential Criteria

Qualifications in Business, Project Administration, Office Management or a related discipline
Minimum 3 years’ experience in project administration or a similar role
Demonstrated experience in scheduling and coordinating operational activities
Strong customer relationship management, communication and interpersonal skills
Excellent attention to detail and a high level of accuracy
Intermediate proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook
Experience using computers, printers, scanners and internet-based systems
High efficiency and accuracy in typing and word processing
Experience with diary and travel management
Experience using client scheduling platforms, preferably EQL FMC and Microsoft Teams
Excellent time management and organisational skills
Ability to provide accurate reporting on project status and progress
Ability to communicate clearly and effectively with field and operational teams
Current National Police Clearance
Valid Australian C Class Driver’s Licence
Demonstrated commitment to workplace health and safety and a good safety record

Desirable Criteria

Experience in the utilities, construction and/or resources industries
Experience with Gearbox Fleet Maintenance filing systems or similar
First Aid Certificate
Strong ability to work both independently and collaboratively within a team
Ability to manage multiple priorities, solve problems and meet deadlines while maintaining a high standard of work
Professional and confident manner when representing the Company

If you are a proactive, highly organised and detail-oriented professional who enjoys coordinating people, projects and operational requirements, we encourage you to apply.

How to Apply

Applications from recruitment agencies will not be considered. If this opportunity is of interest, please submit a current resume and cover letter outlining your experience and suitability.

We look forward to you joining our team!

GenusPlus Group values diversity and inclusion, and we strongly encourage females, Aboriginal and Torres Strait Islander people to apply.

Where a large number of applications are received, only shortlisted candidates will be contacted.

Apply Now

Refine Your Search

administration manager jobs in toowoomba, qld

Scheduler/BSO

Administration Coordinator

Assistant Venue Manager

Service Coordinator

V- Administration Assistant

Contract Administrator

Administrative Officer (AAEP) - Warwick State High School

Senior Manager (Risk, Compliance and Insurance)

Time Slotting & Inventory Coordinator

Contracts Administrator

Practice Manager - Greencross Vets Chandlers

Batcher in Charge - Concrete

Area Manager – Pet Aftercare Services

Nurse Unit Manager

Head of Science

Commercial Site Foreman

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