In-Demand Business support coordinator Jobs in St Leonards, Nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR
Take Charge Assessment and Therapy —Crows Nest NSW
- $75,000 a year
- Full-time
- Administrative experience
- Working with children
- In-person
Quick Apply
10d
Business Support Coordinator
NSW Department of Communities and Justice —Parramatta NSW
- $113,574 - $125,720 a year
- Full-time
- Organisational skills
- Employee assistance program
9d
Admin & People Coordinator
Maggio’s —Sydney NSW
- Part-time
- Hybrid work
- Hospitality
- Bakery
Quick Apply
8h
Processes & Listings Coordinator
Business & Franchise Brokers Pty Ltd —Neutral Bay NSW
- $80,000 a year
- Full-time
- Bachelor's degree
- Organisational skills
- Business Administration
Quick Apply
All Rounder Admin Assistant
Professional and Leading Care Services —Homebush NSW
- $25 - $30 an hour
- Full-time
- Administrative experience
- In-person
- Communication skills
Quick Apply
3d
Facilities Coordinator
JLL —North Ryde NSW
Regional Support Coordinator
MyIntegra —Castle Hill NSW
- Full-time
- Remote
- Communication skills
- Time management
- Parental leave
- Employee assistance program
Quick Apply
Customer Service Coordinator – Billing & Operations
CIMC WETRANS AUSTRALIA PTY LTD —Auburn NSW
- $70,000 - $75,000 a year
- Overtime
- In-person
Quick Apply
Facilities Coordinator
DAB-Jones Lang LaSalle (NSW) Pty Ltd —North Ryde NSW
- Full-time
- AI
Quick Apply
Quality & Continuous Improvement Coordinator
Fighting Chance Australia —Frenchs Forest NSW
- Full-time
- Hybrid work
Quick Apply
Executive Officer
Department of Customer Service —Sydney NSW
- $149,739 - $173,174 a year
- Full-time
- Leadership
- Employee assistance program
- Gym membership
9d
Senior Coordinator Operations
Department of Customer Service —Sydney NSW
- $129,464 - $142,665 a year
- Full-time
- Cleaning
2d
Compliance Coordinator
Carma —Sydney NSW
- Full-time
- Administrative experience
Quick Apply
Quality, Safety & Customer Assurance Coordinator, ANZ
Zoll Medical Corporation —St Leonards NSW
- Administrative experience
- Communication skills
IT Support Coordinator - Hybrid
Oscar Wylee —Sydney NSW
- Hybrid work
- Administrative experience
- Communication skills
Quick Apply
14d
Scheduling and Admin Support Officer
Uniting NSW.ACT —Leichhardt NSW
- Full-time
HR Coordinator
DLA Piper —Sydney NSW
- In-person
Workplace Coordinator
JLL —Sydney NSW
- Customer service
5d
Team Leader
NSW Police Force —Parramatta NSW
- $99,938 - $110,271 a year
- Full-time
13d
Digital Performance Coordinator – Paid Social & Search (SEM)
Foxtel Group —Artarmon NSW
- Full-time
- Hybrid work
- University
- Marketing
- Free food
Quick Apply

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NATIONAL SENIOR ADMINISTRATION COORDINATOR

Take Charge Assessment and Therapy -
Crows Nest NSW

Quick Apply

Job Details

Full-time
$75,000 a year
10 days ago

Qualifications

Xero
Administrative experience
Working with children
Leadership
Communication skills
Time management

Full Job Description

Operational Performance

Take Charge Assessment and Therapy (TCAT) is a leading allied health provider supporting participants across Australia through high-quality Occupational Therapy, Speech Pathology, Physiotherapy and Psychology services.
We are seeking an experienced and highly organised National Senior Administration Coordinator – Scheduling to lead and coordinate our national scheduling function and support efficient service delivery across our clinical teams.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem solving, and wants to play a key role in supporting clinicians, participants, and operational performance.
Working closely with leadership and multidisciplinary teams, you will help drive service efficiency, optimise clinician utilisation, improve participant access, and support ongoing growth across the business.
About the Role
As the National Senior Administration Coordinator – Scheduling, you will oversee scheduling operations nationally while providing leadership and support across administrative workflows.
You will manage clinician calendars, participant bookings, operational metrics, compliance processes and stakeholder relationships to ensure exceptional participant experiences and efficient service delivery.
This role combines:
✔ Scheduling and rostering leadership
✔ Operational coordination
✔ Team support and mentoring
✔ Stakeholder engagement
✔ Business growth support
✔ Compliance oversight

Key ResponsibilitiesScheduling & Workforce Coordination

Manage clinician schedules across Speech Pathology, Occupational Therapy, Physiotherapy and Psychology services
Coordinate initial appointments, ongoing therapy bookings and reviews
Allocate participants based on clinician skillset, location and service requirements
Proactively manage waitlists, cancellations and rescheduling
Maintain clinician utilisation targets and minimise calendar gaps
Coordinate interpreter bookings where required
Complete Home Visit Risk Assessments prior to clinician visits
Act as a key contact for participants, families, support coordinators and referrers
Monitor utilisation, cancellations, billable hours and service performance metrics
Support weekly and monthly service delivery targets
Identify scheduling efficiencies and process improvements
Assist workforce planning and clinician capacity management
Maintain accurate records across Caremaster, Freshdesk and internal systems
Support compliance with NDIS and organisational requirementsSystems & Administration
Manage scheduling and practice management systems
Maintain participant records and service updates
Support intake processes and referral pathways
Assist with complaint and incident management processes
Monitor compliance requirements including:
NDIS Worker Screening
Working With Children Checks
Other mandatory documentation

Team Leadership & Collaboration

Provide support and guidance to administration team members
Work closely with clinical leaders nationally
Assist onboarding of new clinicians including calendar setup and caseload allocation
Participate in operational meetings and reporting activities
Contribute to continuous improvement initiatives

Business Development Support

Assist with qualified referral growth initiatives
Build relationships with support coordinators and external stakeholders
Promote Telehealth opportunities where appropriate
Support intake pathways and participant engagement activities

About You
You are an experienced scheduler or coordinator who enjoys balancing competing priorities while maintaining excellent stakeholder relationships.
You bring:
Essential Experience
✔ Experience in scheduling, rostering or coordination roles
✔ Strong organisational and time management skills
✔ High attention to detail
✔ Ability to manage competing priorities in a fast-paced environment
✔ Strong communication and stakeholder management capability
✔ Problem-solving mindset and confidence making decisions

Highly Regarded

Experience within Allied Health, Disability or NDIS sectors
Knowledge of service agreements and funding models
Experience working in high-volume scheduling environments
Experience using:
Freshdesk
Xero
Practice management systems

Success in This Role Looks Like

You will help achieve:

High clinician utilisation performance (target 85%+)
Reduced cancellations and improved participant engagement
Faster referral-to-service timeframes
Optimised clinician schedules and travel efficiency
Positive participant and stakeholder experiences

Why Join TCAT?

At TCAT, we value collaboration, innovation and participant-centred care.
We offer:
✨ Hybrid working arrangement (3 office / 2 WFH)
✨ Opportunity to work with a national multidisciplinary team
✨ Career growth and leadership development opportunities
✨ Supportive and collaborative environment
✨ Purpose-driven work that positively impacts participants and families

Apply Now

If you are an organised, solutions-focused professional looking to step into a national coordination role within a growing allied health organisation, we would love to hear from you.
Apply today and become part of a team making a meaningful difference across Australia.

Pay: $75,000.00 per year

Experience:

scheduling/appt: 3 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

business support coordinator jobs in st leonards, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Business Support Coordinator

Admin & People Coordinator

Processes & Listings Coordinator

All Rounder Admin Assistant

Facilities Coordinator

Regional Support Coordinator

Customer Service Coordinator – Billing & Operations

Facilities Coordinator

Quality & Continuous Improvement Coordinator

Executive Officer

Senior Coordinator Operations

Compliance Coordinator

Quality, Safety & Customer Assurance Coordinator, ANZ

IT Support Coordinator - Hybrid

Scheduling and Admin Support Officer

HR Coordinator

Workplace Coordinator

Team Leader

Digital Performance Coordinator – Paid Social & Search (SEM)

I want to receive the latest job alert for business support coordinator in st leonards, nsw

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