In-Demand Health services administrator Jobs in Perth, Wa

Clinical Administrator
Headway Psychology —Shenton Park WA
- $33 - $40 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Contract Administrator
Emerson Raine —Subiaco East WA
- $79,500 - $85,000 a year
- Full-time
- Management
- Customer service
- Administrative experience
Quick Apply
Branch Administrator
Terex Corporation —Perth WA
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Opportunities for advancement
Accounts Administrator
Next Health —Osborne Park WA
- Full-time
- Customer service
- Administrative experience
- Leadership
- Parental leave
- Gym membership
Quick Apply
1d
Patient Services Officer
GenesisCare —Joondalup WA
- Part-time
- Customer service
- Patient care
- Organisational skills
- Health insurance
- Gym membership
Administrator Site
Barminco —Perth WA
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
6d
Senior Contract Administrator
Hassell Services —Perth WA
- Full-time
- Hybrid work
- Research
- Microsoft Office
- Analysis skills
- Parental leave
Quick Apply
Medical Receptionist
South Street GP Clinic —Canning Vale WA
- $51,729.60 - $99,000.00 a year
- Part-time
- Medical office experience
- In-person
- Medical terminology
Quick Apply
9h
Service Administrator - Team Lead
Liebherr-Australia Pty. Ltd. —Perth WA
- Full-time
- Heavy equipment operation
- Administrative experience
- Business Administration
- Health insurance
6d
Customer Experience Administrator (Construction)
ABN Group —Perth WA
- Full-time
- Administrative experience
- Data entry
- Organisational skills
- Health insurance
- Annual leave
Medical Administrator
NorthStar Paediatrics —Joondalup WA
- $32 - $35 an hour
- Full-time
- Medical office experience
- Administrative experience
- Paediatrics
Quick Apply
12d
Patient Services Officer (Medical Receptionist)
GenesisCare —Murdoch WA
- Part-time
- Customer service
- Patient care
- Organisational skills
Administrator - HR Services
NRW Holdings Limited —Perth WA
- Microsoft Office
- Administrative experience
- Communication skills
- Parental leave
- Employee assistance program
1d
Casual Administrator
Epiq Systems, Inc. —Perth WA
- Part-time
- Office
- Master's degree
- Administrative experience
7d
Patient Service Officer
GenesisCare —Perth WA
- Full-time
- Administrative experience
- Clinic
- Communication skills
- Parental leave
- Gym membership
Administration Assistant
Amana Living —Perth WA
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
Billing Administrator
Kinetic IT —Perth WA
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
Medical Receptionist
Swan Street Surgery —Yokine WA
- $27 - $32 an hour
- Microsoft Word
- Private practice
- Microsoft Excel
Quick Apply
8d
Contracts Administrator
Unita Group Operations —Fremantle WA
- Full-time
- Administrative experience
- In-person
Quick Apply
Site Manager
ABN Group —Perth WA
- Full-time
- Construction
- Leadership
- Communication skills
- Health insurance
- Annual leave

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Clinical Administrator

Headway Psychology
Shenton Park WA

Quick Apply

Job Details

Part-time | Full-time
$33 - $40 an hour

Qualifications

Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Medical billing
SharePoint
Communication skills
Time management

Full Job Description

Headway

At Headway, our vision is to create positive and lasting change in the lives of our clients. We’re an established psychology and wellbeing practice providing integrated support across psychology, dietetics, and exercise physiology.

As a values-driven organisation, we place strong importance on professionalism, collaboration, high-quality systems, and continuous improvement. Our team is made up of people who genuinely care about the work they do and the experience we create for both clients and colleagues.

As our practice continues to grow, we are looking for capable and proactive Clinical Administrators to join our team. We have multiple opportunities available across our administration team and are open to both part-time and full-time applicants, with positions ranging from approximately 3–5 days per week.

About the Role

This is a varied and fast-paced role supporting the day-to-day operations of our Shenton Park and Subiaco clinics. The position combines client-facing administration with broader operational and practice support responsibilities.

We are looking for someone who enjoys both people-focused work and the operational side of running a high-performing healthcare practice - someone who takes pride in organisation, accuracy, accountability, and creating efficient systems and processes.

The successful candidate will be confident managing competing priorities, maintaining professionalism under pressure, and contributing positively within a collaborative team environment.

Key Responsibilities

Provide professional front-of-house support, including answering calls, responding to emails, and coordinating client appointments
Process client payments, Medicare claims, and administrative documentation accurately and efficiently
Support billing, invoicing, reconciliation, and administrative financial processes with a high level of attention to detail
Maintain accurate records and data across Zanda (formerly Power Diary), SharePoint, and Microsoft Office systems
Assist with operational administration, reporting support, and coordination of day-to-day administrative processes
Work collaboratively with the Lead Clinical Administrator and Practice Manager to support and improve administrative systems and processes
Contribute to maintaining a calm, professional, and welcoming environment for clients and staff
Support the smooth day-to-day functioning of a busy multidisciplinary practice

About You

You are organised, dependable, and detail-oriented, with the ability to balance empathy and professionalism alongside strong operational capability.

You thrive in a structured, fast-paced environment and take pride in producing accurate, high-quality work. You are proactive, accountable, and collaborative in your approach.

You follow through on tasks, communicate proactively, and take pride in maintaining high standards of work.

You will bring:

Previous administration experience (medical, allied health, or mental health experience highly regarded)
Experience managing healthcare billing processes, including invoicing, Medicare claiming, payment reconciliation, and outstanding accounts highly regarded
Strong organisational and time management skills, with the ability to manage competing priorities effectively
Excellent attention to detail and confidence working with administrative and financial processes
Intermediate Microsoft Office skills, particularly Outlook, Excel, and SharePoint
Experience using practice management or medical software (Zanda/Power Diary advantageous)
Sound knowledge of Medicare billing, claims, and processing
Clear, warm, and professional communication skills
The ability to work independently and collaboratively while demonstrating initiative and accountability
Confidence working within a busy and evolving environment, while maintaining a positive and solution-focused approach
A collaborative approach and genuine commitment to client care and quality service delivery

Work Environment

Our main office is located in the heritage-listed Victoria House in Shenton Park, with a second clinic on Rokeby Road in Subiaco. Both offices are thoughtfully designed to provide calm, welcoming, and professional spaces for clients and staff, with convenient access to cafés, green spaces, and public transport.

Why Join Headway?

Join a values-driven multidisciplinary practice committed to high-quality care and continuous improvement
Be part of a collaborative team that genuinely values professionalism, accountability, and supportive working relationships
Gain exposure to a broad and varied role combining healthcare administration with operational practice support
Develop your skills within a growing practice, with opportunities for professional growth and increased responsibility over time
Receive structured onboarding, ongoing support, and exposure to well-developed systems and processes
Work in calm, thoughtfully designed clinic spaces across Shenton Park and Subiaco
Competitive salary aligned with experience, capability, and level of responsibility

How to Apply

Apply through the link with your resume and a short cover letter outlining your interest in the role.

For queries, contact Charlotte Walker – Practice Manager at [email protected]

Pay: $33.00 – $40.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

health services administrator jobs in perth, wa

Clinical Administrator

Contract Administrator

Branch Administrator

Accounts Administrator

Patient Services Officer

Administrator Site

Senior Contract Administrator

Medical Receptionist

Service Administrator - Team Lead

Customer Experience Administrator (Construction)

Medical Administrator

Patient Services Officer (Medical Receptionist)

Administrator - HR Services

Casual Administrator

Patient Service Officer

Administration Assistant

Billing Administrator

Medical Receptionist

Contracts Administrator

Site Manager

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