In-Demand Executive support officer Jobs in Parkville Vic

Executive Assistant & Project Support Officer
RMIT University —Melbourne VIC
- $107,747 - $116,630 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- University
6d
Regular Giving Coordinator
Peter MacCallum Cancer Centre —Parkville VIC
- $84,000 a year
- Full-time
- Hybrid work
- Management
- Databases
- Analysis skills
- Annual leave
13d
Project Support Officer
Department of Energy, Environment and Climate Action —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Hybrid work
- Office
- Administrative experience
- Organisational skills
5d
Senior Major Gifts Manager
Greenpeace Australia Pacific —Melbourne VIC
- $139,438.31 a year
- Full-time
- CRM software
- Salesforce
- Writing skills
4d
Project Officer
Department of Education —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Data analysis skills
- Analysis skills
6d
Head of Data & Analytics
Jewish Care Victoria —Melbourne VIC
- $15,900 a year
- 12 hour shift
- AI
- Communication skills
- Analytics
- Employee assistance program
- Referral program
12d
Executive Assistant Chief Executive Officer
Merri-bek City Council —Coburg VIC
- $102,000 - $111,000 a month
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Parental leave
21h
Administration Officer
Department of Justice and Community Safety —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Working with children
- Employee assistance program
5d
Administration Officer
Corrections Victoria —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Working with children
- Employee assistance program
5d
People Services Officer
K & S Freighters —Truganina VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
- Parental leave
15h
Customer Service Manager
Charge CrossFit —Northcote VIC
- Full-time
- Management
- Customer service
- Bachelor's degree
Quick Apply
Payroll & Reporting Officer
Victorian Institute of Forensic Medicine —Melbourne VIC
- $81,496 - $98,955 a year
- Part-time
- Customer service
- Analysis skills
- Organisational skills
- Commuter assistance
- Health insurance
8d
Chief Financial Officer
Triskele Labs —Melbourne VIC
- $190,000 - $250,000 a year
- Full-time
- Hybrid work
- Master's degree
- AI
- Leadership
Quick Apply
Workplace Relations Specialist
Court Services Victoria —Melbourne VIC
- $116,413 - $140,849 a year
- Part-time
- Management
- Human resources
- Negotiation
8d
Principal Affordable Housing Officer
City of Boroondara —City of Boroondara VIC
- $148,688 a year
- Full-time
- Research
- Communication skills
4d
Data Integrity Officer
Royal Melbourne Hospital —Melbourne VIC
- $32,284 a year
- Part-time
- EMR systems
- Epic
- Employee assistance program
2d
Manager, Emergency Operational Capability
Department of Government Services —Melbourne VIC
- $142,790 - $191,084 a year
- Weekend availability
- Management
- Leadership
4d
Executive Assistant & Office Manager
Serco Plc —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Program Officer
Department of Government Services —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Communication skills
1d
Property Services Officer
Bank Australia —Collingwood VIC
- Full-time
- Parental leave
- Gym membership
12d

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Executive Assistant & Project Support Officer

RMIT University -
Melbourne VIC

Apply Now

Job Details

Full-time
$107,747 - $116,630 a year
6 days ago

Qualifications

Management
Microsoft Office
Working with children
Records management
Education
Calendar management
Organisational skills
AI
Document management
Communication skills
Teaching
Office experience

Full Job Description

Overview:

Full-time, Continuing position

Salary Academic Level 7 ($107,747 - $116,630) + 17% Superannuation and Flexible Working Arrangements

Based at the Melbourne CBD campus, and hybrid ways of working

About You

We are seeking a proactive Executive Assistant and Project Officer to support the ADVCE through high-level executive assistance, with a strong focus on proactive problem solving, and stakeholder management. The role delivers comprehensive executive assistance, including diary and inbox management, preparation of high-quality communications and briefing materials for the ADVCE, and coordination of meetings, events and stakeholder engagements.

In addition, this position provides targeted support to priority initiatives/events aligned to the university’s priorities. This includes assisting with the development and maintenance of key project schedules, coordinating inputs and deliverables from multiple stakeholders, and supporting project governance activities such as preparation of papers, minutes and action tracking.

In this role, you will bring strong initiative, sound judgement and a solutions-focused approach to supporting senior leaders and key initiatives. You will be highly organised, collaborative, and comfortable managing competing priorities with discretion and professionalism.

To be successful in this position, you’ll have:

Demonstrated experience providing high-level executive and office support with the ability to act with discretion and strict confidentiality.

Proven ability to work proactively and autonomously, using initiative, discretionary judgement and problem-solving skills to make sound decisions.

Highly developed written and verbal communication skills, including the ability to draft correspondence, and to liaise effectively with a wide range of internal and external stakeholders.

Demonstrated experience in diary and travel management, meeting and event coordination, and records and information management, with strong organisational skills and attention to detail.

Experience supporting projects or initiatives, including planning, tracking actions and timelines, and synthesising information from multiple sources to provide clear analysis and advice.

High level of digital literacy, including proficiency in Microsoft Office, email, internet and electronic document/records management systems.

Previous experience in an Executive Assistant or Project role is highly desirable

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Portfolio

The Education Portfolio is headed by the Deputy Vice-Chancellor Education and Vice President who leads the planning and implementation of the University’s strategies related to RMIT’s academic programs and the RMIT student experience. The Portfolio is responsible for services to support the quality of RMIT programs, including the professional development of academic staff, continuous improvement of the student experience, learning and teaching outcomes and the management of learning and research information sources.

Under the leadership of the Associate Deputy Vice-Chancellor Education, this central group provides coordinated operational support to the Centre for Education, Innovation & Quality (CEIQ), the Generative AI Lab for Education (GAILE) and The Academy. The group delivers:

End-to-end program and project management for key education initiatives (scoping, planning, delivery, risk management and benefits realisation)

Integrated planning and governance to align activities with University-wide education priorities

Strategic budgeting and resource prioritisation to maximise impact and value

Targeted communications and stakeholder engagement

People- and safety-focused support, including oversight of OHS and broader risk consideration

Through these functions, the central group enables each area to focus on its specialist remit while ensuring alignment with University-wide priorities, consistency in processes and efficient use of resources.

We partner and collaborate with RMIT Colleges/Schools and other portfolios to support staff across the University.

To Apply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye (Senior Talent Acquisition Advisor) via email [email protected].

Position Description – Executive Assistant and Project Officer

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.

#LI-Hybrid

Applications Close:

22 July 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.

Apply Now

Refine Your Search

executive support officer jobs in parkville vic

Executive Assistant & Project Support Officer

Regular Giving Coordinator

Project Support Officer

Senior Major Gifts Manager

Project Officer

Head of Data & Analytics

Executive Assistant Chief Executive Officer

Administration Officer

Administration Officer

People Services Officer

Customer Service Manager

Payroll & Reporting Officer

Chief Financial Officer

Workplace Relations Specialist

Principal Affordable Housing Officer

Data Integrity Officer

Manager, Emergency Operational Capability

Executive Assistant & Office Manager

Program Officer

Property Services Officer

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