Job description
Agency Department of Corporate and Digital Development Work unit Business Services
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 51012 RTF 349481 Closing 16/06/2026
Contact officer Lien Bui, A/Senior Project Officer on 08 8999 7032 or [email protected]
About the agency https://dcdd.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=349481
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential administrative support to the Business Services unit and high-level administrative
support to the Chief Operating Officer, enabling effective business operations and contributing to the achievement of
organisational objectives.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
- Calendar and diary management, scheduling meetings, and coordinating appointments.
- Updating and maintaining documents, registers, spreadsheets, and administrative records.
- Managing payments, purchase requests, and corporate credit card transactions in accordance with organisational
processes.
- Tracking and monitoring outstanding requests, due items, actions, and deadlines to ensure timely follow-up and
completion.
- Preparing and maintaining basic workforce reports and administrative reporting requirements.
- Communicating with internal and external stakeholders via email, phone, and other communication channels in a
professional and timely manner.
- Supporting general administrative operations to ensure effective and efficient workflows within the work unit.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff
within the agency, the Minister’s office, external stakeholders and the general public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence, tracking due items and action requests and maintaining confidential files
and records.
2. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
3. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management system and
preparing basic administrative reports.
4. Proven high-level organisational and time management skills, with the ability to prioritise tasks, meet changing deadlines,
work independently with minimal supervision, while maintaining high levels of accuracy and attention to detail.
5. Professional work ethic aligned to DCDD’s principles of commitment to services, innovation, ethical practice,
accountability, impartiality, diversity and respect.
Desirable
1. Knowledge and understanding of government and departmental processes or ability to gain in a timely manner.
Further information
The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A
criminal history will not exclude an applicant from this position unless it is a relevant criminal history. When choosing to
apply for this position, the applicant should consider the full requirements of the position in aligning to their work experience
and capabilities to this role. Please refer to the Capability Framework
