In-Demand Executive administrator Jobs in New South Wales

Executive Assistant in Medical Services
Hunter New England Local Health District —Newcastle NSW
- $79,171.07 - $80,966.53 a year
- Full-time
- Remote
- Administrative experience
- Organisational skills
- Computer skills
6d
Office Assistant
Questas —New South Wales
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Executive Assistant in Medical Services
NSW Health —Belmont NSW
- $79,171.07 - $80,966.53 a year
- Full-time
- Remote
- Administrative experience
- Organisational skills
- Computer skills
5d
Executive Assistant - Stroke Services - Targeted
Hunter New England Local Health District —Newcastle NSW
- $75,176.80 - $76,897.65 a year
- Full-time
- Management
- Administrative experience
- Clinic
- Annual leave
- Parental leave
6d
Network Administrator
Leidos —Wollongong NSW
- Full-time
- Annual leave
Executive Assistant - Stroke Services - Targeted
NSW Health —New Lambton NSW
- $75,176.80 - $76,897.65 a year
- Full-time
- Management
- Administrative experience
- Clinic
- Annual leave
- Parental leave
6d
Human Resources Administrator
NSW Health —Penrith NSW
- $42.14 - $43.13 an hour
- Temporary
- Hybrid work
- Administrative experience
- Education
- Human resources
- Employee assistance program
6d
Senior Medical Receptionist | Psychology Practice
MindFlare PTY LTD —Glenmore Park NSW
- $60,000 - $75,000 a year
- Full-time
- Management
- Customer service
- Administrative experience
Quick Apply
Personal Assistant
Southern Cross Veterinary Clinic —St Peters NSW
- Part-time
- Microsoft Office
- Administrative experience
- Computer skills
Quick Apply
10d
Practice Administrator (Legal Secretary) - Environment & Planning
Clayton Utz —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Gym membership
Executive Assistant & Office Coordinator
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
People and Culture Administrator
ICC Sydney —Sydney NSW
- Call employer
- Human resources
- Business
- Communication skills
- Health insurance
- Parental leave
14d
Contracts Administrator
IREN —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
5d
Human Resources Administrator
Nepean Blue Mountains Local Health District —Sydney NSW
- $42.14 - $43.13 an hour
- Full-time
- Hybrid work
- Administrative experience
- Education
- Human resources
- Employee assistance program
6d
Salesforce Lead Developer
Virtusa Consulting & Services Pty Ltd —Sydney NSW
- $86,376.04 - $161,776.92 a year
- Full-time
- Sales
- Salesforce
- In-person
Quick Apply
14d
Account Specialist
HotSchedules Corporate —Bondi Junction NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Administrator
Visa AP (Australia) Pty Ltd —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
19h
Office & Operations Administrator (12 months contract)
La Prairie Group —Blenheim Road NSW
- Temporary
- Office
- Microsoft Office
- Administrative experience
IT Server Administrator
Tetra Tech —Sydney NSW
- Azure
- Management
- Computer Science
- Employee stock purchase plan
- Parental leave
10d
Office Administrator | Part-Time
FareHarbor —Sydney NSW
- Part-time
- Office
- Administrative experience
- Communication skills
- Annual leave
- Parental leave
Quick Apply

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executive administrator jobs near new south wales

Executive Assistant in Medical Services

Hunter New England Local Health District -
Newcastle NSW

Apply Now

Job Details

Full-time
$79,171.07 - $80,966.53 a year
6 days ago

Benefits

Visa sponsorship

Qualifications

Administrative experience
Organisational skills
Computer skills
Communication skills
Medical administration

Full Job Description

Hunter New England Local Health District

Reference number

REQ670775

Occupation

Administration and Clerical

Work type

Full-Time

Location

Newcastle, Hunter & Region

Salary Information

$79171.07 - $80966.53

Closing date

01 July 2026 at 11:59pm

Employment Type: Permanent Full Time
Position Classification: Admin Officer Level 5
Remuneration: $79,171.07 - $80,966.53 per annum + super
Hours Per Week: 38
Location: Belmont Hospital
Requisition ID: REQ670775
Applications Close: Wednesday, 1st July 2026

Interviews will be held on Thursday, 2nd July 2026

Make an impact where it matters most.

Are you a highly organised and proactive professional looking to take the next step in your career? Join Belmont Hospital as an Executive Assistant in Medical Services & play a pivotal role in supporting senior medical leaders deliver exceptional patient care.

This is your opportunity to step into a fast-paced, rewarding environment where your coordination, communication and problem-solving skills will directly support the smooth operation of medical services.

About the role:
As the Executive Assistant in Medical Services, you will provide high-level executive and administrative support to the Director of Medical Services (DMS), Clinical Directors (Heads of Departments), the Director of Education & Training, and Staff Specialists.

You’ll be the central point of coordination for senior medical staff, ensuring priorities are managed effectively while maintaining strong relationships across a wide range of stakeholders.

Key responsibilities include:

Assisting the Director of Medical Services (DMS) in effective provision of leadership and oversight across various areas, including clinical services, clinical governance, data analytics, digital innovation, medical workforce management, and patient safety.
Managing diaries, meetings, and travel arrangements for the DMS and other Clinical Directors
Coordinating senior medical staff rosters, leave, education & training attendance, and payroll-related enquiries
Supporting recruitment and onboarding of junior and senior medical staff, including international doctors (coordinating AHPRA/Medical Board and visa sponsorship applications, as required)
Acting as a key liaison point, and offering support to senior medical staff and relevant stakeholders (e.g. Universities, Specialty Colleges, and others)
Providing high-level secretariat support for hospital committees and meetings
Preparing reports, correspondence, agendas and minutes
Managing competing priorities with professionalism, discretion and efficiency

Where you'll be working:
Belmont Hospital offers a welcoming and collaborative environment where teamwork and respect are at the core of everything we do. Located in a bright and modern workspace, you’ll be part of a supportive medical administration team that values connection, professionalism and shared success.

You’ll work closely with senior clinicians and executives, gaining exposure to a dynamic healthcare environment while building meaningful working relationships.

Once settled in the role, we offer flexible employment arrangements which may include working remotely one day per week.

About you:
You are a confident and capable administrator who thrives in a busy environment and enjoys supporting senior leaders.

You will bring:

Proven experience providing high-level executive or administrative support
Exceptional organisational skills with the ability to manage competing priorities
Strong communication skills and the ability to engage with stakeholders at all levels
Initiative, discretion and a commitment to maintaining confidentiality
Experience with rostering, workforce coordination or medical administration (or willingness to learn)
Advanced computer skills and the ability to produce professional documentation

Additional information:

An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

Need more information?

about applying for this position

For role related queries or questions contact the Belmont Director of Medical Services via [email protected]

Information for Applicants:

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact [email protected] for confidential support.

Apply Now

Refine Your Search

executive administrator jobs in new south wales

Executive Assistant in Medical Services

Office Assistant

Executive Assistant in Medical Services

Executive Assistant - Stroke Services - Targeted

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Executive Assistant - Stroke Services - Targeted

Human Resources Administrator

Senior Medical Receptionist | Psychology Practice

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Practice Administrator (Legal Secretary) - Environment & Planning

Executive Assistant & Office Coordinator

People and Culture Administrator

Contracts Administrator

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Executive Administrator

Office & Operations Administrator (12 months contract)

IT Server Administrator

Office Administrator | Part-Time

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