In-Demand Administrative officer Jobs in Mount Waverley, Vic

Reception/Administration Officer
Hope Kids OT —Mount Waverley VIC
- $28 - $30 an hour
- Part-time
- Private practice
- Customer service
- Medical office experience
Quick Apply
Retail Customer Service Officer Relief
Australia Post —Ringwood VIC
- $28.58 - $30.55 an hour
- 8 hour shift
- Customer service
- Administrative experience
- Cash handling
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
1h
Patient Relationship Officer JMPH
Monash Health —Clayton VIC
- Part-time
- Customer service
- Computer skills
- Communication skills
- Health insurance
- Annual leave
Administration Officer-HomeCare
Tapestry —Ringwood VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Senior International Student Recruitment Officer ( Education Counsellor)
Global Select Education and Migration Services —Melbourne VIC
- $26.50 - $29.00 an hour
- 8 hour shift
- Education
- In-person
- Professional development assistance
- Referral program
Quick Apply
6d
Administration Officer
Bolton Clarke —Melbourne Eastern Suburbs VIC
- Full-time
- Administrative experience
- Data entry
- Health insurance
- Employee assistance program
People Services Support
St Vincent's Health Australia —Melbourne VIC
- $70,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
2d
Medical Administration Officer
I-MED Radiology Network —Mount Waverley VIC
- Weekend availability
- Administrative experience
- Communication skills
5d
Operations Officer
Monash University —Clayton VIC
- $86,344 - $99,179 a year
- Full-time
- Hybrid work
- Microsoft Office
- Organisational skills
- Communication skills
10d
Customer Service/Administration Officer
Conveyor Belts Australia Pty Ltd —Thomastown VIC
- $27 - $35 an hour
- Sales
- Customer service
- Analysis skills
Quick Apply
11d
Administrative Support Officer
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
9d
Housing Services Officer
Victorian Government —Melbourne Eastern Suburbs VIC
- $81,496 - $98,955 a year
- Full-time
- Recruiting
10d
Administrative Officer - Community
Monash Health —Clayton VIC
- Part-time
- Microsoft Office
- Administrative experience
- EMR systems
- Employee assistance program
9d
Administration Officer
Hello Home Doctor Service —Melbourne VIC
- From $28 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Officer - Elective Services
Monash Health —Clayton VIC
- Part-time
- Microsoft Office
- Administrative experience
- Clinic
12d
Initial Assessment Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Recruiting
11d
Education Support Officer - Dandenong, Narre Warren, Noble Park or Springvale
AMES Australia —Noble Park VIC
- $62,501 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
- Employee discount
6d
Administrative Support Officer
Ambulance Victoria —Doncaster VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
9d
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply

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Reception/Administration Officer

Hope Kids OT
Mount Waverley VIC

Quick Apply

Job Details

Part-time | Full-time
$28 - $30 an hour

Qualifications

Customer service
Medical office experience
Front desk
Computer skills
Medical terminology
Medical administration

Full Job Description

Hope Kids OT is a multi award winning growing private practice that offers family-centred, neurodiversity affirming Paediatric Occupational Therapy services to children from birth through to adolescence.

Reception & Administration Support

We are currently recruiting for exceptional customer service and administrative team members to support to the business to ensure the team is able to deliver quality and timely services to clients. We have a part time role available at our Mount Waverley location.

Your primary responsibilities will include:

Greet and welcome clients, families and visitors
Answer, screen and forward incoming phone calls
Manage intake process for new clients; discussing processes and expectations, completing relevant paperwork and booking in relevant appointments
Manage appointment bookings and cancellations for both clinic and school/offsite
Attend to enquiries; Providing clear and accurate information in-person and via phone/email
Provide clear and accurate information in-person and via phone/email
Gather medical records and reports in preparation for consultations
Process client and third-party payments including issuing invoices and receipts
Attend to account enquiries or escalate to appropriate person
Provide financial management support to Director including following up bad debts, preparing and balancing daily banking as appropriate.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, business cards) along with supporting the general cleanliness of the practice including bathrooms, rubbish bins, common areas and kitchen to ensure a safe and clean practice for all staff and clients.
Update all relevant systems to ensure client, referring doctor and other relevant information is correct.
Maintain office security by following safety procedures and controlling access via the reception desk
Perform administrative duties such as filing, photocopying, transcribing and emailing, ordering office supplies and keeping inventory of stock.
Update, maintain and contribute to the ongoing improvement of business processes and systems
Participate in regular company team events as required
Actively contribute to a safe and healthy work environment
Handle and store client information in line with privacy and confidentiality requirements
Any other duties as reasonably requested

Technical Skills, Experience & Qualifications:

Must have a Right to Work in Australia
Experience in reception/admin for medical or similar private practice
Knowledge of NDIS and other funding bodies would be an advantage
Sound computer and customer service skills

Key Capabilities:

Professionalism – representing Hope Kids OT in a friendly and helpful manner, ensuring a customer focus at all times
Communication & teamwork – the ability to get your message across in a positive way, to actively listen and work cooperatively with those around you

Initiative- you use your knowledge and skills to proactively and systematically work through issues as they arise.

Empathy – the ability to maintain an awareness of others feelings and emotions in the context of your interactions with them
Accountability – take responsibility for actions and outcomes in performance of duties.

Problem Solving – Ability to “think on one’s feet”, investigate and provide solutions
Information Technology – you are able to use the systems provided to you and are willing to learn and accept new technology.

To apply, please email your cv and profile photo to [email protected]

We look forward to hearing from you!

The position will be available until the position is filled with a suitable candidate.

Job Types: Full-time, Part-time

Pay: $28.00 – $30.00 per hour

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative officer jobs in mount waverley, vic

Reception/Administration Officer

Retail Customer Service Officer Relief

Executive Assistant

Patient Relationship Officer JMPH

Administration Officer-HomeCare

Senior International Student Recruitment Officer ( Education Counsellor)

Administration Officer

People Services Support

Medical Administration Officer

Operations Officer

Customer Service/Administration Officer

Administrative Support Officer

Housing Services Officer

Administrative Officer - Community

Administration Officer

Administrative Officer - Elective Services

Initial Assessment Officer

Education Support Officer - Dandenong, Narre Warren, Noble Park or Springvale

Administrative Support Officer

Administrative Officer - Statements

I want to receive the latest job alert for administrative officer in mount waverley, vic

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