In-Demand Receptionist Jobs in Melton, Vic

Receptionist and Administration Assistant - Psychology Practice
Northwest Psychological Services —Kurunjang VIC
- $36.39 an hour
- Customer service
- Administrative experience
- Clinic
- Annual leave
Quick Apply
10d
Administrative Assistant/Receptionist
Caroline Springs Tutoring —Caroline Springs VIC
- $25 - $35 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Front Office Receptionist
Dental Boutique —Melton VIC
- Full-time
- Microsoft Excel
- Clinic
- Front desk
Quick Apply
8d
Receptionist
Arcare Aged Care —Sunbury VIC
- $29.89 - $30.72 an hour
- Full-time
- Communication skills
- Paid training
- Health insurance
Medical Receptionist
Supernova Medical Center —Tarneit VIC
- $25.70 - $40.00 an hour
- 8 hour shift
- Medical office experience
- In-person
- Medical terminology
Quick Apply
Dental Nurse/Receptionist
32pearls dental —Manor Lakes VIC
- $25.27 - $37.76 an hour
- Full-time
- Anatomy knowledge
- EMR systems
- In-person
Quick Apply
Administrative Assistant/Receptionist
Language for Life Speech Pathology Services —Hoppers Crossing VIC
- $25 - $30 an hour
- Contract
- Clinic
- Cleaning
- In-person
Quick Apply
Receptionist/Admin support staff (TRANSPORT LOGISTICS)
Action Motor Industries —Albion VIC
- $55,000.00 - $76,531.89 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Quick Apply
Education Administration Officer
Knowbal Migration and Education —Williams Landing VIC
- Full-time
- CRM software
- Customer service
- Office
Quick Apply
12d
Office Administration Assistant (transport/logistics)
Action Motor Industries —Albion VIC
- $50,778.21 - $71,000.00 a year
- Full-time
- In-person
Quick Apply
Receptionist
Brandt Tractor —Sunshine VIC
- Full-time
- Customer service
- Administrative experience
- Front desk
- Opportunities for advancement
Quick Apply
Dental Receptionist
HealthWest Medical & Specialist Centre —Truganina VIC
- Part-time
- Customer service
- Clinic
- Organisational skills
Medical Receptionist
Imaging Associates —Keilor East VIC
- Full-time
- Customer service
- Communication skills
1d

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Receptionist and Administration Assistant - Psychology Practice

Northwest Psychological Services
Kurunjang VIC

Quick Apply

Job Details

Casual
$36.39 an hour
10 days ago

Benefits

Unlimited annual leave
Annual leave

Qualifications

Accounts receivable
Accounts payable
Customer service
Administrative experience
Driver Licence
Medical receptionist
Time management

Full Job Description

Casual Administration Assistant – Psychology Clinic

Do you have Halaxy Software experience, a systems focus and strong customer service skills?

Northwest Psychological Services (NWPS) is seeking a motivated and capable Administration Assistant to join our warm, supportive, and cohesive team. This casual role (approx. 4–8 hrs/week, flexible leave coverage, potential for growth) is ideal for someone who thrives in a fast-paced, client-focused environment while maintaining a systems focus and strong attention to detail.

About Us

Established in 1999, Northwest Psychological Services is a respected private psychology clinic in Melbourne’s western region. Our team of 11 practitioners provides high-quality services across both clinic-based and telehealth settings, supporting clients from a wide range of cultural backgrounds under multiple funding streams, including Medicare, WorkCover, TAC, NDIS, Veterans Affairs, and Financial Assistance schemes.

About the Role

This position has a strong focus on new client intake and billing/accounts management. We are seeking someone who is not only accurate and detail-oriented, but also confident and proactive in following up accounts across multiple funding bodies. While initially an admin support position, for the right candidate this role has the potential to grow.

Key responsibilities include:

New client intake and appointment bookings – welcoming new clients, managing intake enquiries, and setting them up accurately in Halaxy.
Billing, accounts receivable and payable – including Medicare processing, WorkCover, TAC, NDIS, Financial Assistance Scheme, and other funding streams.
Proactively managing outstanding accounts – following up confidently, professionally, and assertively to ensure timely payment.
Providing front desk reception support during periods of staff leave and peak workload.
Delivering exemplary customer service, engaging warmly and professionally with clients from diverse backgrounds.
Meeting administrative KPIs while maintaining accuracy and efficiency.

Essential Requirements

Halaxy software experience (minimum 1 year experience).
Strong knowledge of Medicare processes, including the Better Access Scheme.
Demonstrated experience in billing/accounts payable and receivable across multiple funding bodies.
Confidence and professionalism in chasing accounts and managing overdue payments.
Excellent customer service and interpersonal skills, with confidence engaging a wide range of clients.
Ability to work both independently and collaboratively in a supportive team environment.
Working With Children’s Check, Police Check, and Driver’s Licence.

Preferred Skills & Experience

Prior administration experience in an allied health or psychology clinic.
Strong multitasking, organisational, and time management skills.
A proactive, detail-oriented approach with the ability to prioritise and meet deadlines.

Why Join Us?

Be part of a warm, cohesive, and supportive team where your contribution is valued.
Flexible hours that fit around your lifestyle.
Join an established clinic with a reputation for excellence and strong community partnerships.
A role where your customer service, intake, and billing expertise will directly support better client outcomes.

How to Apply
Please email your resume and cover letter addressed to:

Principal Clinical Psychologist – Kylie Clarke
Northwest Psychological Services

[email protected]

Pay: $36.39 per hour

Benefits:

Unlimited annual leave

Experience:

Halaxy Software: 1 year (Required)
Medical receptionist: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

receptionist jobs in melton, vic

Receptionist and Administration Assistant - Psychology Practice

Administrative Assistant/Receptionist

Front Office Receptionist

Receptionist

Medical Receptionist

Dental Nurse/Receptionist

Administrative Assistant/Receptionist

Receptionist/Admin support staff (TRANSPORT LOGISTICS)

Education Administration Officer

Office Administration Assistant (transport/logistics)

Receptionist

Dental Receptionist

Medical Receptionist

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