In-Demand Accounts administrator Jobs in Melbourne, Vic

Administrator
Holistic Growth Solutions —Keilor Park VIC
- From $70,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
8h
System Administrator
Oasis Services Australia Pty Ltd —Preston VIC
- $100,000 - $115,000 a year
- Full-time
- Hybrid work
- Microsoft Access
- Management
- Administrative experience
Quick Apply
IT Support & Business Systems Officer - Systems Administrator
ROSSAN DISTRIBUTORS PTY LTD —Murrumbeena VIC
- $80,000 - $84,000 a year
- Full-time
- Computer Science
- ERP systems
- Microsoft Office
Quick Apply
5d
Customer Service and Administrator
Silverback Services Pty Ltd —Sunshine West VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick Apply
2d
Senior Contract Administrator - City of Port Phillip
Green by Nature AU —Port Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
2d
Senior Contract Administrator - City of Port Phillip
Green by Nature —Port Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
2d
Office Administrator
Brandt Tractor —Sunshine VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Opportunities for advancement
Quick Apply
13d
HR Administrator
Clarity Health Care —Fitzroy VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Australian Open Stores Administration Roles (Purchasing & Invoicing Support)
Compass Group Australia —Melbourne VIC
- Hospitality
- Microsoft Excel
- ERP systems
Customer Service Administrator
ASSA ABLOY —Port Melbourne VIC
- Hybrid work
- Customer service
- Administrative experience
- Organisational skills
Accounts Payable Administrator
Webuild —Melbourne VIC
- Microsoft Excel
- Data analysis skills
- Microsoft Office
Contract Administrator
Kapitol —Melbourne VIC
- Full-time
- Administrative experience
- Construction experience
- Communication skills
- Parental leave
Vehicle Administrator | Automotive Administration Assistant
Autoleague —Essendon Fields VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Member Services Officer
Hostplus —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- Financial services
- Wellness program
- Parental leave
Contracts Administrator
DCOH —Melbourne VIC
- Full-time
- Management
- Microsoft Office
- Master's degree
Quick Apply
Customer Service Administrator
SKIDATA GmbH —Melbourne VIC
- Hybrid work
- Customer service
- Administrative experience
- Organisational skills
Operations Administrator
Wesco —Melbourne VIC
- Overtime
- Sales
- Customer service
- Microsoft Office
- Employee assistance program
Digital Support Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- CRM software
- Customer service
- Case management
6d
Branch Administrator - Mulgrave
Crown Equipment —Mulgrave VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Communication skills
- Health insurance
- Employee assistance program
Quick Apply

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Administrator

Holistic Growth Solutions
Keilor Park VIC

Quick Apply

Job Details

Full-time
From $70,000 a year
8 hours ago

Qualifications

Accounts receivable
Microsoft Excel
Accounts payable
Certificate IV
Xero
Administrative experience
Security
Construction experience
Accounting
Communication skills
Time management

Full Job Description

AP/AR Administration Assistant

Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

Our client is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. They are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

They are currently seeking an AP/AR Administration Assistant to join their growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

About the Role

Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions, and strong administrative support across the business.

Key Responsibilities

Accounts Receivable

Assist with customer invoicing and debtor management.
Upload and maintain invoices within customer portals.
Monitor outstanding receivables and follow up payments.
Reconcile customer accounts and investigate discrepancies.
Support cash flow management activities.
Maintain accurate customer records and account information.
Assist with progress claims when required.

Accounts Payable

Assist with end-to-end accounts payable processing.
Process supplier and subcontractor invoices accurately and efficiently.
Resolve supplier account enquiries.
Monitor creditor balances and payment terms.
Build and maintain strong supplier relationships.

Administration & Business Support

Assist with administration and filing systems.
Support purchase order administration and tracking.
Manage email correspondence.
Assist with supplier onboarding and account setup.
Coordinate approvals and financial documentation.
Provide administrative support to management.
Support document control and compliance activities.

Compliance & Continuous Improvement

Ensure compliance with company financial procedures and policies.
Maintain confidentiality of financial and employee information.
Identify opportunities to improve systems and processes.
Support SecureTel's quality, safety, and compliance objectives.

About You

To be successful in this role, you will have:

Essential

Minimum 2 years' experience in Finance and Administration.
Strong Accounts Receivable and Accounts Payable experience.
Experience using Xero accounting software.
Sound understanding of bookkeeping principles and financial processes.
Intermediate to advanced Microsoft Excel skills.
Excellent attention to detail and accuracy.
Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Ability to manage competing priorities and meet deadlines.
Ability to maintain strict confidentiality.

Desirable

Certificate IV in Accounting, Bookkeeping, or equivalent qualification.
Experience within the security, trades, construction, maintenance, or service industries.
Experience using Simpro software.
Understanding of Fair Work and employment obligations.

Personal Attributes

We are looking for someone who demonstrates:

Integrity and professionalism.
Reliability and accountability.
A proactive, solutions-focused approach.
Strong interpersonal skills.
The ability to work independently and as part of a team.
A commitment to continuous improvement and operational excellence.

Why Join?

Their people are critical to their success. They offer:

A supportive and professional team environment.
Opportunities for growth and development.
A stable and growing Australian business.
A culture built on integrity, teamwork, safety, and continuous improvement.
The opportunity to make a meaningful contribution to the success of the business and our clients.

Pay: From $70,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

accounts administrator jobs in melbourne, vic

Administrator

System Administrator

IT Support & Business Systems Officer - Systems Administrator

Customer Service and Administrator

Senior Contract Administrator - City of Port Phillip

Senior Contract Administrator - City of Port Phillip

Office Administrator

HR Administrator

Australian Open Stores Administration Roles (Purchasing & Invoicing Support)

Customer Service Administrator

Accounts Payable Administrator

Contract Administrator

Vehicle Administrator | Automotive Administration Assistant

Contracts Administrator

Member Services Officer

Contracts Administrator

Customer Service Administrator

Operations Administrator

Digital Support Officer

Branch Administrator - Mulgrave

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