In-Demand Clinical support administrator Jobs in Malvern Vic

Clinical Support Administrator
Clarity Health Care —Malvern VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Ward Clerk - Maroondah Hospital Intensive Care Unit
Eastern Health —Ringwood East VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Management
- Health insurance
- Employee assistance program
8d
Administration Assistant - Anaesthetics & Pain Management Department
Cabrini Health —Malvern VIC
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Commuter assistance
Clinical Trials Assistant - Radiation Oncology
Peter MacCallum Cancer Centre —Parkville VIC
- $60,780 - $67,194 a year
- Full-time
- Hybrid work
- Patient monitoring
- Clinic
- Data entry
- Annual leave
6d
Clinic Administrator - Permanent Part Time
RSPCA Victoria —Burwood East VIC
- Part-time
- Administrative experience
- Clinic
- Leadership
- Annual leave
- Parental leave
5d
Centre Administrator
University of Melbourne —Parkville VIC
- $86,943 - $99,864 a year
- Part-time
- Microsoft Office
- Administrative experience
- Editing
- Health insurance
- Parental leave
14d
Administration Officer - Maternal Fetal Medicine Teams
The Royal Women's Hospital —Parkville VIC
- $69,425.20 - $76,764.48 a year
- Part-time
- Customer service
- Administrative experience
- Data entry
- Annual leave
6d
Research Education Administrator
Peter MacCallum Cancer Centre —Parkville VIC
- $69,438 - $76,764 a year
- Full-time
- Hybrid work
- Doctoral degree
- Research
- Microsoft Office
- Annual leave
6d
Quality Assurance Officer
St Vincent's Health Australia —Melbourne VIC
- $74,448.40 - $78,171.60 a year
- Full-time
- Data analysis skills
- Leadership
- Communication skills
Emergency Department Administrator - Night Shift
Cabrini Health —Malvern VIC
- Part-time
- Customer service
- Microsoft Office
- Business Administration
- Commuter assistance
14d
Senior Personal Assistant - Orthopaedic Services
St Vincent's Health Australia —Melbourne VIC
- $74,448.40 - $82,305.60 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
2027 Medical Administration Registrar
Western Health —Melbourne VIC
- $25 - $30 an hour
- Full-time
- Administrative experience
- University
- Education
7d
System Administrator and Coordinator
Australian Childhood Foundation —Abbotsford VIC
- $80,000 - $85,000 a year
- Contract
- Computer Science
- Experience working with children
- Bachelor's degree
- Employee assistance program
12d
Administrative Officer - Respiratory
Monash Health —Clayton VIC
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
7d
Bookings & Preadmissions Officer
Melbourne Private Hospital —Melbourne VIC
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Theatre Bookings Clerk
Ramsay Health Care —Parkville VIC
- Customer service
- Microsoft Office
- Administrative experience
- Referral program
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply
Junior Cloud Platform Engineer - Systems Administrator
Leidos —Scoresby VIC
- Full-time
- Management
- AWS
- Communication skills
- Annual leave
Administrative Team Leader - Respiratory
Monash Health —Clayton VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
8d
Administrative Officer
Austin Health —Heidelberg VIC
- $38.85 an hour
- Part-time
- Customer service
- Administrative experience
- Front desk
- Health insurance
- Annual leave
9d

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Clinical Support Administrator

Clarity Health Care -
Malvern VIC

Quick Apply

Job Details

Full-time

Benefits

Employee assistance program

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Customer service
Medical scheduling
Administrative experience
Working with Children Check
Communication skills

Full Job Description

About Clarity Health Care

Clarity Health Care is an accredited mental health service providing multidisciplinary, evidence-based care to individuals experiencing mental health concerns or diagnosed mental illness.

Our team includes psychiatrists, psychologists, social workers, occupational therapists, and registered nurses who work collaboratively under recovery-oriented and bio-psycho-social models of care.

Care is delivered through clinic appointments, telehealth, outreach, and structured group programs. Collaboration, continuity of care, and evidence-based practice are central to Clarity’s model, ensuring every client receives safe, person-centred, and effective treatment.

You can learn all about our work by visiting our website.

Role overview

The Clinic Support Outbound team plays a critical role in maintaining the efficiency and responsiveness of our busy mental health clinic through proactive communication and administration support. This role ensures referrals are actioned promptly, follow up tasks are completed, and client engagement remains consistent throughout the client journey.

The Outbound team supports clinicians, partnerships, and internal workflows through proactive administration processes that help ensure timely access to care and efficient clinic operations. This role requires an understanding of mental health presentations and a compassionate approach when supporting clients, families, clinicians, and service providers

Key Responsibilities

Deliver exceptional client service and act as the first point of contact for clients and referrals.
Manage referral intake, client bookings, appointment scheduling, and clinician allocation.
Support clients throughout their care journey with professional, empathetic communication.
Provide administrative support for clinical programs, including data entry, billing, reporting, Medicare processing, and payment follow-up.
Maintain accurate client records and referral information across clinical systems.
Manage clinician diaries, cancellations, waitlists, and rescheduling to optimise occupancy and service delivery.
Support daily clinic operations, including reception, scheduling, payments, meetings, and general administration.
Collaborate effectively with clinicians, team members, and external stakeholders across multiple locations.
Ensure compliance with privacy, confidentiality, safety, and organisational policies.
Contribute to a positive team culture through strong organisation, accountability, and attention to detail.

About you

Minimum 3+ years experience in a customer service or administration role
Strong verbal and written communication skills with a friendly, empathetic, and professional approach
Ability to work effectively in a fast-paced clinic environment while managing multiple tasks and competing priorities
High level of attention to detail and organisation
Confidence in handling challenging conversations
Strong administration and problem-solving skills
Ability to work both independently and collaboratively within a team across locations
Willingness to learn, ask questions, and seek support when needed
Experience using different computer systems – Microsoft 365, Word, Excel, Powerpoint, Teams, knowledge of Halaxy is an advantage
You will hold a current Working With Children Check and Police Check (or be willing to obtain both prior to commencement).

What We Offer:

A value driven organisation, where our team have chosen our values: integrity and honesty; inclusive and person centred; continuous learning; accountability; respect
We are deeply passionate about a supportive work environment and looking after your mental wellbeing, which include Employee Assistance Program, Workplace wellness initiatives One on one wellbeing support as part of supervision
A workplace that is fun and exciting to be a part of, working with a team that doesn’t take ourselves too seriously, and think we have a sense of humour, bi-monthly group social events
We value diversity, equity, and inclusion at Clarity Health Care. We aim to continue building a team with a variety of backgrounds, identities, and life experiences
Career development opportunities as part of our growing and diversified business.

If this role sounds like you and you're passionate about delivering exceptional client experiences in a fast-paced, supportive healthcare environment, we'd love to hear from you.

Quick Apply

Refine Your Search

clinical support administrator jobs in malvern vic

Clinical Support Administrator

Ward Clerk - Maroondah Hospital Intensive Care Unit

Administration Assistant - Anaesthetics & Pain Management Department

Clinical Trials Assistant - Radiation Oncology

Clinic Administrator - Permanent Part Time

Centre Administrator

Administration Officer - Maternal Fetal Medicine Teams

Research Education Administrator

Quality Assurance Officer

Emergency Department Administrator - Night Shift

Senior Personal Assistant - Orthopaedic Services

2027 Medical Administration Registrar

System Administrator and Coordinator

Administrative Officer - Respiratory

Bookings & Preadmissions Officer

Theatre Bookings Clerk

Administrative Officer - Statements

Junior Cloud Platform Engineer - Systems Administrator

Administrative Team Leader - Respiratory

Administrative Officer

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