In-Demand secretary Jobs in heidelberg, vic

Administrative Assistant CoE
Melbourne Polytechnic —Heidelberg VIC
- $63,689 - $68,772 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Company Secretary
Oxfam —Melbourne VIC
- $114,801.48 a year
- Part-time
- No degree
2d
Receptionist/Admin Assistant
FHCare —Bundoora VIC
- $25 - $30 an hour
- Contract
- Medical office experience
- Clinic
- Organisational skills
Quick Apply
11d
Administrative Assistant
Beraldo Coffee —Heidelberg West VIC
- $49,900 - $52,000 a year
- Urgently hiring
- Customer service
- ERP systems
- Office
- Employee discount
Quick Apply
12d
Office Administrator
St Peter's School —Epping VIC
- Part-time
- Computer skills
1d
Administrative Assistant
Austin Health —Heidelberg VIC
- Full-time
- Customer service
- Communication skills
- Health insurance
5d
Office Admin
IDEAL SUPPLY PTY LTD —Mulgrave VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Director, Office of the Deputy Secretary
Department of Jobs, Skills, Industry and Regions —Melbourne VIC
- $232,790 - $298,488 a year
- Full-time
- Leadership
- Communication skills
- Office experience
1d
Office Administrator
Genuine Disability Services —Gladstone Park VIC
- $32 - $38 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
2d
Personal Assistant - Administration
Barry Plant —Mill Park VIC
- $60,000 a year
- Full-time
- Organisational skills
- Communication skills
9d
Office Administrator
Sunwize —Bayswater VIC
- $65,000 - $80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
4d
Administrative Assistant
Emmaus College —Vermont South VIC
- Part-time
- Microsoft Office
- Administrative experience
- University
Quick Apply
5d
Company Secretary - Foundation
Peter MacCallum Cancer Centre —Parkville VIC
- Up to $11,660 a year
- Part-time
- Hybrid work
- Communication skills
- Annual leave
Legal Secretary
Supreme Court —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Hybrid work
- Microsoft Word
- Management
- Typing
5d
Reception / Admin Assistant – Physio Practice
Croydon Sports Clinic —Croydon VIC
- From $32.18 an hour
- Microsoft Excel
- Medical office experience
- Front desk
Quick Apply
10d
Office Admin & Operations Assistant
Vasty Alpha Group —Thomastown VIC
- From $30 an hour
- Temporary
- CRM software
- ERP systems
- Microsoft Office
- Employee stock purchase plan
- Employee discount
Quick Apply
4d
Office Administrator/Assistant
Lena Hung and Associates —Melbourne VIC
- $50,000 - $60,000 a year
- Full-time
- In-person
- Communication skills
Quick Apply
Legal Secretary Melbourne
GMP —Melbourne VIC
- $55,000 - $100,000 a year
- Full-time
- Communication skills
- Office experience
Quick Apply
6d
CASES21 Admin and Administration Assistant
Government schools —Melbourne Northern Suburbs VIC
- Full-time
- Remote
- Microsoft Excel
- Management
- Customer service
4d
Legal Secretary
Court Services Victoria —Melbourne City Centre VIC
- Full-time
- Microsoft Word
- Management
- Typing
5d

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Administrative Assistant CoE

Melbourne Polytechnic -
Heidelberg VIC

Apply Now

Job Details

Full-time | Contract
$63,689 - $68,772 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative experience
Organisational skills
Working with Children Check
Communication skills

Full Job Description

INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.

Vacancy Number: 299
Position Title: Administrative Assistant CoE
Employment Type: Fixed Term Contract
Contract Period: 3 Years
FTE / Hours: Full-Time 1.0 (38.0 hrs)
Department: Future of Housing Construction Centre of Excellence
Location: Heidelberg
Award / Agreement: Melbourne Polytechnic Academic and Professional Staff Agreement 2025 (PACCT)
Classification Level: PACCT Level 3
Salary Range: $ 63,689 - $ 68,772 per annum (plus superannuation)
Applications Close: Sunday, 21 June 2026

Job Summary

Provide high-quality administrative and student services support to the Centre of Excellence – Future of Housing Construction, ensuring efficient, compliant and professional engagement with students, staff and stakeholders.

Why You'll Love Working Here

Melbourne Polytechnic has delivered hands-on, future-focused education for more than 110 years. Our people play a vital role in supporting students, industries and communities across Victoria.

In this role, you’ll enjoy:

Meaningful work that supports education, training, innovation and student success
A supportive and collaborative team environment
Flexible work arrangements, where applicable
Exposure to diverse programs, systems and continuous improvement initiatives
A values-driven organisation committed to inclusion, wellbeing and quality

About the Role

The Administrative Assistant CoE provides professional administrative and student services support within the Centre of Excellence – Future of Housing Construction. The role is a key student-facing point of contact, delivering responsive customer service while ensuring institutional policies, procedures and confidentiality requirements are consistently applied.

Reporting to the Director Education CoE, this role suits someone who is highly organised, customer-focused and able to work independently while contributing positively to a collaborative team environment.

What You'll Do

Act as the primary student-facing contact for the Centre of Excellence – Future of Housing Construction
Provide accurate and timely advice on course offerings, pathways, enrolments, eligibility and progression
Process student enrolments, variations, withdrawals and completions in line with compliance requirements
Maintain accurate and confidential student records using student management systems
Support administration of accredited programs, skill sets and microcredentials
Manage day-to-day student service and administrative workflows
Apply established procedures to resolve routine enrolment or service issues
Liaise with teaching teams, internal departments and external stakeholders
Support reporting, audits and continuous improvement activities
Maintain current knowledge of Centre programs and relevant training pathways

What You'll Bring

Essential

Relevant qualification and/or equivalent substantial experience in education administration, student services or a related field
Experience working in a TAFE, VET or education environment with knowledge of student lifecycle and enrolment processes
Demonstrated proficiency with Microsoft Word, Excel, Outlook and Microsoft Teams
Strong organisational skills with the ability to manage competing priorities under general direction
Well-developed interpersonal, communication and written skills
Ability to apply policies, procedures and compliance requirements accurately
High level of discretion and commitment to confidentiality

Desirable

Experience supporting vocational education, microcredentials or industry-aligned training programs
Familiarity with regulated education environments and quality frameworks

Qualifications & Mandatory Checks

Appointment to this position is subject to meeting the qualification requirements (where applicable) and the successful completion of all mandatory employment checks.

Qualifications

To be considered for this role, applicants must hold relevant qualifications and/or equivalent experience aligned to the requirements of the role, as outlined in the Position Description.

Mandatory Checks

You must hold, or be eligible to obtain:

A valid Victorian Working with Children Check (Employee)
A National Police Check

How To Apply

through Melbourne Polytechnic’s careers portal. You will be able to view the full Position Description and upload your documents online.

Please ensure you:

Complete all pre-screening questions
Upload your CV and a brief cover letter (maximum 2 pages) outlining how your skills and experience align with the role

File Requirements:

Maximum file size: 2MB per document
Preferred format: PDF (Word .doc or .docx accepted)
Avoid special characters in file names (e.g. ! @ # % *)

What Happens Next

Our selection process may include:

An interview (in person or via Microsoft Teams)
Reference checks
Employment and qualification verification

We aim to provide a respectful and timely recruitment experience for all applicants.

Questions?

For further information, please contact the Recruitment Team via [email protected]

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from diverse cultural backgrounds, and people of all gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.

Apply Now

Refine Your Search

secretary jobs in heidelberg, vic

Administrative Assistant CoE

Company Secretary

Receptionist/Admin Assistant

Administrative Assistant

Office Administrator

Administrative Assistant

Office Admin

Director, Office of the Deputy Secretary

Office Administrator

Personal Assistant - Administration

Office Administrator

Administrative Assistant

Company Secretary - Foundation

Legal Secretary

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Office Admin & Operations Assistant

Office Administrator/Assistant

Legal Secretary Melbourne

CASES21 Admin and Administration Assistant

Legal Secretary

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Job Summary

Why You'll Love Working Here

About the Role

What You'll Bring

Essential

Desirable

File Requirements:

What Happens Next

Questions?

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