In-Demand Admin Jobs in Frankston Vic

Office Administration Assistant
Clinic Maintenance Pty Ltd —Braeside VIC
- $52,880.00 - $59,880.70 a year
- Full-time
- Management
- Customer service
- Clinic
Quick Apply
13d
Dental Receptionist
Somersmiles Dental —Somerville VIC
- $28 - $38 an hour
- Full-time
- Customer service
- Medical office experience
- Organisational skills
- Employee discount
Quick Apply
6d
Office Manager
Health Food Manufacturing Pty Ltd —Carrum Downs VIC
- $75,000 - $90,000 a year
- Full-time
- Administrative experience
- Organisational skills
- In-person
Quick Apply
Emergency Administration Assistant
Peninsula Health —Frankston VIC
- Full-time
- Administrative experience
- Organisational skills
- In-person
- Employee assistance program
9d
Administration Clerk
Harvey Norman —Frankston VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee discount
6d
NDIS Intake and Administration Worker
Peninsula Health —Frankston VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
6d
Customer Service & Office Coordinator
Smart Records Group —Braeside VIC
- From $70,000 a year
- Contract
- Customer service
- Analysis skills
- Data entry
Quick Apply
5d
Dental Receptionist / Dental Nurse / Assistant
Seaford Smiles Dental —Seaford VIC
- $30 - $40 an hour
- Part-time
- Medical office experience
- In-person
- Medical terminology
Quick Apply
Office Administrator – Accounts Payable & Accounts Receivable
Megasaw —Dandenong VIC
- $70,000 - $80,000 a year
- Full-time
- Administrative experience
- Computer skills
- Construction experience
Quick Apply
12d
Receptionist
Lifecare —Mornington VIC
- Part-time
- Customer service
- Microsoft Office
- Clinic
Quick Apply
12d
Medical/Dental Receptionist
Broad Oak Medical dental and Specialist center —Cranbourne East VIC
- $28 - $35 an hour
- Customer service
- Administrative experience
- Front desk
- Dental insurance
Quick Apply
6d
Administration Assistant (casual)
Benetas —Mornington Peninsula VIC
- Customer service
- Microsoft Office
- Administrative experience
6d
Front Office Reception
Dental Boutique —Mornington VIC
- Full-time
- Hospitality
- Microsoft Excel
- Customer service
Quick Apply
Dental Assistant/Receptionist
Chesterville Dental —Bentleigh East VIC
- $21 - $35 an hour
- Part-time
- Anatomy knowledge
- Customer service
- Senior Secondary Certificate of Education
- Employee discount
Quick Apply
10d
Senior Staffing Administrator , WFS APAC
Amazon Commercial Services Pty Ltd —Dandenong VIC
- Full-time
- Customer service
- Salesforce
- Microsoft Office
Office Administrator/Junior Bookkeeper
Kimberley Products —Dandenong VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Valuations and Rating Administration Officer
City of Greater Dandenong —Dandenong VIC
- $75,804 - $80,333 a year
- Temporary
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Organisational skills
4d
Warehouse/Admin Assistant – Freight & Operations
Asset Plant & Machinery Australia-NZ Pty Ltd —Dandenong VIC
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Warehouse
- In-person
- Employee discount
Quick Apply
Administration Officer
Bolton Clarke —Melbourne Eastern Suburbs VIC
- Full-time
- Administrative experience
- Data entry
- Health insurance
- Employee assistance program
Personal Assistant - Casey Hospital
Monash Health —Berwick VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
10d

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Office Administration Assistant

Clinic Maintenance Pty Ltd
Braeside VIC

Quick Apply

Job Details

Full-time
$52,880.00 - $59,880.70 a year
13 days ago

Qualifications

Management
Customer service
Bachelor's degree
Construction experience
Business
Communication skills

Full Job Description

About Clinic Maintenance

Clinic Maintenance is a Melbourne-based renovation and maintenance business delivering home renovation, commercial renovation, repair and maintenance services across Melbourne. The business promotes registered builders, detailed planning, transparent communication, strong workmanship and end-to-end project delivery across services such as bathroom renovations, kitchen renovations, full home renovations, commercial renovations, outdoor living spaces, garage conversions, laundry renovations and general maintenance.

About the Role

We are seeking a Management Consultant / Business Consultant to support the continued growth and operational maturity of Clinic Maintenance. The role will work closely with the business owner, project managers, trades, administration team and other stakeholders to review current operations and recommend practical improvements across sales, quoting, scheduling, project delivery, client communication, documentation, reporting and after-service support.

This role is suited to a structured business improvement professional who can analyse current workflows, identify operational gaps, prepare improvement recommendations and support the implementation of better systems, procedures and management controls across a growing project-based business.

Key Responsibilities

· Review current business operations across enquiry intake, site inspection, quoting, job scheduling, project delivery, client updates, invoicing, warranty and after-service support.

· Analyse existing workflows, job records, reports, client communication practices, templates, handover points and internal procedures.

· Identify business gaps, bottlenecks, duplicated work, risk areas and opportunities to improve efficiency, service consistency and customer experience.

· Develop recommendations to improve operating methods, work allocation, project visibility, internal accountability and resource utilisation.

· Prepare business improvement reports, workflow maps, procedure documents, implementation plans, role clarity recommendations and management updates.

· Assist with refining the end-to-end project management process from initial consultation through to final inspection and aftercare.

· Support improvements to quote follow-up, client communication standards, job tracking, scheduling, documentation and performance reporting.

· Review job roles, responsibilities and handover points between administration, project management, trades and management.

· Recommend improvements to systems, templates, checklists, dashboards and standard operating procedures.

· Assist with implementing approved recommendations, including revised procedures, team guidance, training materials and change support.

· Provide coaching and support to team members during process, system and operating model changes.

· Support management in improving scalability, profitability, control, customer satisfaction and overall business performance.

Skills and Experience

· Bachelor degree or higher in Business, Management, Commerce, Operations, Project Management or a related discipline.

· Experience in management consulting, business consulting, operations improvement, business transformation or organisational improvement.

· Strong ability to analyse workflows, business processes, operating models, role responsibilities and organisational structures.

· Experience preparing process maps, business cases, reports, procedures, implementation plans and business improvement documentation.

· Strong stakeholder engagement skills and the ability to work with business owners, project managers, administrators, trades and operational teams.

· Ability to convert business problems into clear, practical and commercially realistic recommendations.

· Strong written communication skills and confidence preparing professional reports and management documentation.

· Experience supporting change implementation across small to medium-sized businesses or project-based operations.

· Strong attention to detail, sound judgement and the ability to manage competing priorities.

Highly Regarded

· Experience in construction, renovations, property maintenance, trades, project services, field services or building-related operations.

· Experience improving quoting, scheduling, job management, CRM, project tracking or customer service workflows.

· Knowledge of residential renovation project lifecycles, including consultation, design, quoting, approvals, delivery, handover and aftercare.

· Experience using or improving job management systems, CRM platforms, project management tools, reporting dashboards or workflow automation.

· Experience developing standard operating procedures, checklists, forms, templates, role guides and team training materials.

About You

You are a practical and structured business improvement professional who understands how to make a growing business more efficient, consistent and scalable. You are comfortable working in a hands-on environment and can translate operational issues into clear business recommendations that can be implemented by real teams.

You can engage with both management and frontline teams, and you understand that effective consulting is not just about writing reports. It is about diagnosing problems, recommending workable solutions and helping the business adopt better ways of working.

Why Join Clinic Maintenance?

· Work with a growing Melbourne renovation and maintenance business.

· Help shape the operating model of a hands-on, customer-focused company.

· Contribute to real business improvement across sales, operations, project delivery, customer experience and reporting.

· Support a business that values communication, quality workmanship and practical project delivery.

· Opportunity to make a visible impact on how the business scales and performs.

How to Apply

Please submit your resume and a short cover letter outlining your experience in business improvement, operations consulting, workflow analysis, organisational change or project-based operational improvement.

Applications from candidates with experience in construction, renovations, property services, trades, field services or project-based businesses will be highly regarded.

Pay: $52,880.00 – $59,880.70 per year

Work Location: In person

Quick Apply

Refine Your Search

admin jobs in frankston vic

Office Administration Assistant

Dental Receptionist

Office Manager

Emergency Administration Assistant

Administration Clerk

NDIS Intake and Administration Worker

Customer Service & Office Coordinator

Dental Receptionist / Dental Nurse / Assistant

Office Administrator – Accounts Payable & Accounts Receivable

Receptionist

Medical/Dental Receptionist

Administration Assistant (casual)

Front Office Reception

Dental Assistant/Receptionist

Senior Staffing Administrator , WFS APAC

Office Administrator/Junior Bookkeeper

Valuations and Rating Administration Officer

Warehouse/Admin Assistant – Freight & Operations

Administration Officer

Personal Assistant - Casey Hospital

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