- Support research grants through expert administration, advice and compliance oversight
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Full-time ongoing opportunity based at our Callaghan Campus
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17% super, generous annual, personal, and life leave, wellbeing programs, health and fitness discounts
Be challenged and imagine with us
As a Grants Officer (Pre-Award), you will provide guidance and administrative support for the University's research activities. This includes managing a portfolio of research grant services relating to the application, establishment, management, and reporting of research funds.
In this role you will:
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Provide advice on research application queries and issues to researchers, staff, and senior management.
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Show initiative and lateral thinking in performing responsibilities and activities to ensure continual improvement.
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Be a principal contact and expert for matters relating to research grant application, funding opportunities, and administration.
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Ensure the smooth administration of research applications with other key Division and College staff involved in research application development and submission.
This continuing position is full time and will be located at the Callaghan Campus (Awabakal land).
How will you inspire us?
You will have:
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Experience or knowledge of providing administrative and advisory support for research grants, including funding and compliance requirements.
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Strong stakeholder engagement and customer service skills, with the ability to provide clear, accurate advice.
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Well‑developed organisational, communication, and computer skills, with strong attention to detail.
What we offer
The remuneration for this position is Higher Education Worker Level 5 + 17% superannuation and is commensurate with skills and experience.
In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.
These include:
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17% super and salary packaging.
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Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
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Discounts on private health insurance, gym memberships, software, travel and more.
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A range of support and wellbeing programs.
For more information on benefits and conditions, please follow this link.
About our University
The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.
Your next steps
Important information before you apply:
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If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
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Applications for this position will only be accepted from those with Australian residency or a valid work permit.
Your application:
Your application must include:
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Your resume.
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A cover letter outlining your motivation to apply for this opportunity.
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A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).
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A degree without subsequent relevant work experience; or completion of an associate diploma and at least 2 years subsequent relevant work experience; or an equivalent combination of relevant work experience and/or education and training.
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High level computer literacy with demonstrated ability in word processing, spreadsheet and database applications including high level accuracy in maintaining records.
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Strong customer service skills.
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Demonstrated experience and commitment to process improvement and the ability to embrace change in response to new initiatives, strategic direction or external requirements.
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Ability to make sound decisions within your sphere of responsibility and take responsibility for delivering to plan and on time.
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Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear oral and written communication, respecting their input, and working collaboratively.
Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 3 pages.
We value diversity and strive to ensure that our recruitment processes are equitable, inclusive, and barrier-free. If you require an alternative pathway to view the Position Description or to submit an application, please reach out to [email protected].
We also seek to provide a fair chance to all applicants by providing reasonable adjustments where required during the assessment and interview phases of the recruitment process.
Our assessment process
Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:
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Interview (an ‘in person’ interview will be conducted as part of the process)
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Referee checks
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Pre-employment checks as appropriate to the role
Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.
As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.
The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.
Our adherence to the Code is about more than compliance – it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.
Contact Us
For specific position enquiries, please contact Jane Graham, Senior Manager, Pre-Award Grants on (02) 4921 7094 or via email at [email protected]
Having technical difficulties? Please reach out to us: [email protected] Please note, we do not accept email applications.
Closing date: Wednesday 19th August 2026
We are excited to be Looking Ahead with you
We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.
The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.
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