In-Demand Company secretaries Jobs in Australia

Assistant Company Secretary
Nuix —Sydney NSW
- Hybrid work
- Organisational skills
- Communication skills
8d
Company Secretary
Oxfam —Melbourne VIC
- $114,801.48 a year
- Part-time
- No degree
9d
Assistant Company Secretary
ANZ Banking Group —Melbourne VIC
- Full-time
- Financial services
- Communication skills
Manager, Company Secretariat
Aware Super —Sydney NSW
- AI
- Work from home
- Gym membership
Legal Secretary/Administrative Officer
MSS Security —New South Wales
- Part-time
- Microsoft Office
- SharePoint
- Communication skills
Board Secretariat
Beyond Blue —Melbourne City Centre VIC
- $15,900 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Company Secretary - Asia Pacific
Northern Trust Corp. —Melbourne VIC
- Full-time
- Microsoft Office
- Financial services
- Communication skills
Administrative Assistant, Company Secretariat
GHD —Sydney NSW
- Microsoft Office
- Administrative experience
- Organisational skills
Union Industrial Organiser
National Tertiary Education Union —Darwin NT
- $112,275 - $123,082 a year
- Full-time
- University
- Organisational skills
10d
Legal Receptionist
Peter Evans & Associates Solicitors —Newcastle NSW
- $26.95 - $32.45 an hour
- Urgently hiring
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
Admissions Secretary
Ramsay Health Care —Greenslopes QLD
- Weekend availability
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Referral program
Quick Apply
Company Secretary to the Board
Derbarl Yerrigan Health Service Aboriginal Corporation —Perth Eastern Suburbs WA
- $94,999 - $95,000 a year
- Part-time
- Communication skills
Quick Apply
Partnerships Specialist
Sleek —Sydney NSW
- $85,000 - $120,000 a year
- Full-time
- Hybrid work
- AI
- Annual leave
- Work from home
Quick Apply
Manager, Risk and Assistant Company Secretary
Law Institute Victoria —Melbourne VIC
- Full-time
- Hybrid work
- Parental leave
- Employee assistance program
Quick Apply
Corporate Compliance Officer
YanCoal —New South Wales
- Full-time
- Hybrid work
- Writing skills
- Bachelor's degree
- Business
- Health insurance
- Parental leave
Legal Secretary Melbourne
GMP —Melbourne VIC
- $55,000 - $100,000 a year
- Full-time
- Communication skills
- Office experience
Quick Apply
12d
Volunteer Board Secretary [Voluntary Unpaid Position]
Spectrum Space Inc. —Fremantle WA
- Temporary
Quick Apply
1d
Senior Industrial Officer
Australian Council of Trade Unions (ACTU) —Southbank VIC
- $145,281 - $158,684 a year
- Full-time
Entity, Governance & Compliance Manager
Computershare —Brisbane QLD
- Full-time
- Management
- Employee stock purchase plan
- Work from home
12d
National Organiser / Campaigner
Australian Council of Trade Unions (ACTU) —Sydney NSW
- Part-time
- Microsoft Excel
- In-person

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Assistant Company Secretary

Nuix -
Sydney NSW

Apply Now

Job Details

8 days ago

Qualifications

Legal drafting
Organisational skills
Communication skills

Full Job Description

We're on a mission to be a Force For Good, through our People, Products and Purpose at Nuix. Nuix is one of the greatest comeback Technology success stories in Australia, and we're making massive waves each day. Nuix is, and will be, a pioneer in the Australian Technology space, and we're carrying the torch on what "good" looks like.

This extends to our People. We're fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. Our impact extends outside of our 9-5, and our place in society isn't always defined by corporate metrics. We're determined to make a positive difference in the world, whether through our solutions which help the top companies, governments and agencies find the truth and combat illegal activities, or through our people who care about contributing and giving back both within, and outside, of Nuix. We are a Force For Good.

We're selective about who comes on board, and you should be too. But if the above sounds like a match, get in touch today and get ready for the possibility of starting a once-in-a-career journey.

Role Overview:

The Assistant Company Secretary is an important team player who supports the Deputy Company Secretary in the day-to-day operation of Nuix's Company Secretariat Function and assists in ensuring all corporate, legal, and regulatory obligations are met.

This position assists the Deputy Company Secretary in the efficient operation of the Board and its Committees and in providing corporate governance support to senior management.

It is a hands-on role requiring a self-starter who is reliable and professional, that works closely with directors, executives, and both internal and external stakeholders to uphold Nuix's commitment to strong corporate governance.

Location:

This position will be based in our Sydney office. The candidate is required to attend the office a minimum of 3 days per week but may voluntarily elect to work either remotely or from the Sydney office for the remaining 2 days of the week.

Key Responsibilities

Company Secretarial & Governance

Support compliance obligations under the Corporations Act 2001, ASX Listing Rules, ASIC requirements, and other global regulatory frameworks relevant to Nuix's operations.

Maintain statutory registers, minute books, and corporate governance records with meticulous attention to detail.

Assist with the preparation and lodgment of ASX announcements, board resolutions, and ASIC filings in accordance with regulatory timeframes.

Contribute to the drafting and compilation of the Annual Report, AGM documentation, and Corporate Governance Statement.

Support the development, implementation, and maintenance of Nuix's governance policies, charters, and procedures.

Support continuous disclosure practices and monitor price-sensitive information.

Assist with subsidiary governance and compliance across Nuix's global operations.

Support the Deputy Company Secretary in advising the Board and senior management on governance best practice and regulatory developments.

Board & Committee Support

Coordinate Board and Committee meeting logistics end-to-end, including scheduling, preparation and distribution of agendas, papers, and minutes.

Liaise with directors to manage governance processes, disclosures, and onboarding requirements.

Maintain an annual Board and Committee calendar and ensure timely follow-up on actions and decisions.

Coordinate director education and assist with independence assessments and governance reporting.

Support board evaluation processes.

Assist in preparing briefing materials and presentations for Board and Committee meetings.

Coordinate the induction of new directors and ongoing professional development.

Legal & Compliance Support

Review legal documents such as NDAs, contracts, and compliance-related materials.

Monitor regulatory developments and advise internal stakeholders on governance and disclosure implications.

Support insider trading compliance, including maintaining trading windows and registers.

Conduct legal research and due diligence activities for corporate transactions under the direction of the Deputy Company Secretary.

Skills, Knowledge and Expertise

Minimum 5–10 years' company secretarial experience.

Exposure to an ASX-listed company (or equivalent listed environment) preferred.

Administration exposure — assisting with board and committee meetings end-to-end.

GIA(Cert), or working towards GIA(Cert)/, FGIA, or FCG qualification highly regarded.

Working knowledge of the Corporations Act 2001, ASX Listing Rules, and ASIC Regulatory Guides.

Exposure to continuous disclosure, AGMs, and corporate transactions.

Proficiency with board portal software (e.g., Diligent, BoardEffect).
Experience working with Diligent Entities.

KEY ATTRIBUTES

Team player who works collaboratively to support the Deputy Company Secretary and broader Company Secretariat Function.

Self-starter who proactively identifies what needs to be done and takes ownership without waiting for direction.

Reliable and consistently delivers high-quality work on time, every time.

Professional and presents and conducts themselves with maturity, discretion, and sound judgement in all interactions with directors, executives, and external stakeholders.

Exceptional attention to detail and organisational skills.

Strong written and verbal communication skills.

High integrity, discretion, and professional judgement.

Ability to manage competing priorities under regulatory timeframes.

Proactive, solutions-oriented approach Collaborative with ability to engage with seniors

Nuix is an equal opportunities employer. Don’t let imposter syndrome hold you back! We welcome all applications and are a flexible employer.

We strive to make any required adjustments where possible to make the process fair and equitable for everyone. If you need any accommodations throughout the interview process, please note this in your job application.

Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.

https://www.nuix.com/

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix Vision

Finding Truth in a Digital World.

Nuix Mission Statement

Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.

Nuix Values

TAKE OWNERSHIP
RESILIENT
UNAFRAID
TEAM NUIX
HERO OUR CUSTOMERS

We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to.

Nuix is an Equal Opportunity Employer

Love the role, but not the right fit for you? Know someone that might be awesome for this role?
We're always looking for talented people who want to make a real impact. If you refer someone and we successfully hire them, you'll receive a $1,000 gift card.
Send referrals to [email protected] or message us on LinkedIn. T's & C's apply.

To all recruitment agencies: Nuix does not accept agency CV's unless we have an existing agreement. Please do not forward CV's to us, or our Nuix employees directly. Nuix is not responsible for any fees related to unsolicited resumes, or where there is not an agreement in place.

Apply Now

Refine Your Search

company secretaries jobs in australia

Assistant Company Secretary

Company Secretary

Assistant Company Secretary

Manager, Company Secretariat

Legal Secretary/Administrative Officer

Board Secretariat

Company Secretary - Asia Pacific

Administrative Assistant, Company Secretariat

Union Industrial Organiser

Legal Receptionist

Admissions Secretary

Company Secretary to the Board

Partnerships Specialist

Manager, Risk and Assistant Company Secretary

Corporate Compliance Officer

Legal Secretary Melbourne

Volunteer Board Secretary [Voluntary Unpaid Position]

Senior Industrial Officer

Entity, Governance & Compliance Manager

National Organiser / Campaigner

I want to receive the latest job alert for company secretaries in australia

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Explore jobs in more locations

Role Overview:

Location:

Key Responsibilities

Company Secretarial & Governance

Board & Committee Support

Legal & Compliance Support

Skills, Knowledge and Expertise

KEY ATTRIBUTES

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix Vision

Nuix Mission Statement

Nuix Values

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company secretaries jobs in australia

I want to receive the latest job alert for company secretaries in australia

Related Searches

Explore jobs in more locations

Role Overview:

Location:

Key Responsibilities

Company Secretarial & Governance

Board & Committee Support

Legal & Compliance Support

Skills, Knowledge and Expertise

KEY ATTRIBUTES

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values. Nuix Vision

Nuix Mission Statement

Nuix Values

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix Vision