In-Demand Senior occupational Jobs in Warriewood, Nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR
Take Charge Assessment and Therapy —Crows Nest NSW
- $75,000 a year
- Full-time
- Administrative experience
- Working with children
- In-person
Quick Apply
Office Manager
Australian Centre —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Office
- Organisational skills
- In-person
Quick Apply
5d
Senior Occupational Hygiene Consultant - Sydney, NSW
Tetra Tech —Sydney NSW
- Management
- Master's degree
- Employee stock purchase plan
- Annual leave
Senior Occupational Hygienist
Airsafe —Sydney NSW
- In-person
- Communication skills
Senior Case Manager Level 1
Allianz —Sydney NSW
- Full-time
- Hybrid work
Senior Occupational Therapist
Cerebral Palsy Alliance —Allambie Heights NSW
- Full-time
- Research
- Clinic
- Annual leave
- Parental leave
Senior Consultant, Occupational Hygiene & HazMat
WSP —Sydney NSW
- Overtime
- Laboratory
- Laboratory experience
- Construction
- Employee stock purchase plan
5d
Senior Exercise Physiologist
MoveImprove Performance —North Shore NSW
- $50 - $65 an hour
- Part-time
- Clinic
- Bachelor's degree
- Travel reimbursement
- Work from home
Quick Apply
5d
Senior NDIS Occupational Therapist | Paramatta
Procare Group —Sydney NSW
- $90,000 - $105,000 a year
- Full-time
- Hybrid work
- Clinic
- Communication skills
- Time management
- Parental leave
- Employee assistance program
Behaviour Support Clinical Lead
SD Health Group —Sydney NSW
- $120,000 - $132,000 a year
- Full-time
- Patient care
- Epic
- Leadership
- Work from home
Quick Apply
8h
Head of EHSW ANZA
Ericsson —Sydney NSW
- Business
Senior Hospital Scientist (Senior Scientific Officer) - Brain Banking
NSW Health —Camperdown NSW
- $116,905 - $153,444 a year
- Full-time
- Education
- Bachelor's degree
- Parental leave
- Employee assistance program
13d
Senior Consultant, Occupational Hygiene & HazMat - Hybrid
WSP Australia —Sydney NSW
- Overtime
- Hybrid work
- Laboratory
- Laboratory experience
- Construction
- Employee stock purchase plan
Senior Occupational Therapist Level 3
Western Sydney Local Health District —Sydney NSW
- $58.95 - $60.86 an hour
- Full-time
- Discharge planning
- Care plans
- Communication skills
9d
BehavioUr Management Program (BUMP) Senior Occupational Therapist
Western Sydney Local Health District —Sydney NSW
- $116,892 - $120,680 a year
- Full-time
- Management
- Clinic
- Organisational skills
4d
Team Leader - Forensic Drug & Alcohol
Nepean Blue Mountains Local Health District —Sydney NSW
- $113,617 - $138,482 a year
- Full-time
- Doctoral degree
- Master's degree
- Education
- Employee assistance program
Female Aboriginal Counsellor
Western Sydney Local Health District —Sydney NSW
- $126,524 - $129,591 a year
- Part-time
- Communication skills
Aboriginal Cultural Capability Educator
The Sydney Children's Hospitals Network —Sydney NSW
- $114,251 - $134,809 a year
- Full-time
- Education
- Employee assistance program
9d
Occupational Therapy Head of Department, Mental Health Services WSLHD
Western Sydney Local Health District —Sydney NSW
- $145,900 - $149,512 a year
- Full-time
- Supervising experience
- Conflict management
- Leadership
Senior Lecturer -Exercise and Sport Sciences
University of Sydney —Camperdown NSW
- $127,436 - $179,998 a year
- Full-time
- Doctoral degree
- Research
- Supervising experience
9d

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senior occupational jobs near warriewood, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Take Charge Assessment and Therapy -
Crows Nest NSW

Quick Apply

Job Details

Full-time
$75,000 a year

Qualifications

Xero
Administrative experience
Working with children
Leadership
Communication skills
Time management

Full Job Description

Operational Performance

Take Charge Assessment and Therapy (TCAT) is a leading allied health provider supporting participants across Australia through high-quality Occupational Therapy, Speech Pathology, Physiotherapy and Psychology services.
We are seeking an experienced and highly organised National Senior Administration Coordinator – Scheduling to lead and coordinate our national scheduling function and support efficient service delivery across our clinical teams.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem solving, and wants to play a key role in supporting clinicians, participants, and operational performance.
Working closely with leadership and multidisciplinary teams, you will help drive service efficiency, optimise clinician utilisation, improve participant access, and support ongoing growth across the business.
About the Role
As the National Senior Administration Coordinator – Scheduling, you will oversee scheduling operations nationally while providing leadership and support across administrative workflows.
You will manage clinician calendars, participant bookings, operational metrics, compliance processes and stakeholder relationships to ensure exceptional participant experiences and efficient service delivery.
This role combines:
✔ Scheduling and rostering leadership
✔ Operational coordination
✔ Team support and mentoring
✔ Stakeholder engagement
✔ Business growth support
✔ Compliance oversight

Key ResponsibilitiesScheduling & Workforce Coordination

Manage clinician schedules across Speech Pathology, Occupational Therapy, Physiotherapy and Psychology services
Coordinate initial appointments, ongoing therapy bookings and reviews
Allocate participants based on clinician skillset, location and service requirements
Proactively manage waitlists, cancellations and rescheduling
Maintain clinician utilisation targets and minimise calendar gaps
Coordinate interpreter bookings where required
Complete Home Visit Risk Assessments prior to clinician visits
Act as a key contact for participants, families, support coordinators and referrers
Monitor utilisation, cancellations, billable hours and service performance metrics
Support weekly and monthly service delivery targets
Identify scheduling efficiencies and process improvements
Assist workforce planning and clinician capacity management
Maintain accurate records across Caremaster, Freshdesk and internal systems
Support compliance with NDIS and organisational requirementsSystems & Administration
Manage scheduling and practice management systems
Maintain participant records and service updates
Support intake processes and referral pathways
Assist with complaint and incident management processes
Monitor compliance requirements including:
NDIS Worker Screening
Working With Children Checks
Other mandatory documentation

Team Leadership & Collaboration

Provide support and guidance to administration team members
Work closely with clinical leaders nationally
Assist onboarding of new clinicians including calendar setup and caseload allocation
Participate in operational meetings and reporting activities
Contribute to continuous improvement initiatives

Business Development Support

Assist with qualified referral growth initiatives
Build relationships with support coordinators and external stakeholders
Promote Telehealth opportunities where appropriate
Support intake pathways and participant engagement activities

About You
You are an experienced scheduler or coordinator who enjoys balancing competing priorities while maintaining excellent stakeholder relationships.
You bring:
Essential Experience
✔ Experience in scheduling, rostering or coordination roles
✔ Strong organisational and time management skills
✔ High attention to detail
✔ Ability to manage competing priorities in a fast-paced environment
✔ Strong communication and stakeholder management capability
✔ Problem-solving mindset and confidence making decisions

Highly Regarded

Experience within Allied Health, Disability or NDIS sectors
Knowledge of service agreements and funding models
Experience working in high-volume scheduling environments
Experience using:
Freshdesk
Xero
Practice management systems

Success in This Role Looks Like

You will help achieve:

High clinician utilisation performance (target 85%+)
Reduced cancellations and improved participant engagement
Faster referral-to-service timeframes
Optimised clinician schedules and travel efficiency
Positive participant and stakeholder experiences

Why Join TCAT?

At TCAT, we value collaboration, innovation and participant-centred care.
We offer:
✨ Hybrid working arrangement (3 office / 2 WFH)
✨ Opportunity to work with a national multidisciplinary team
✨ Career growth and leadership development opportunities
✨ Supportive and collaborative environment
✨ Purpose-driven work that positively impacts participants and families

Apply Now

If you are an organised, solutions-focused professional looking to step into a national coordination role within a growing allied health organisation, we would love to hear from you.
Apply today and become part of a team making a meaningful difference across Australia.

Pay: $75,000.00 per year

Experience:

scheduling/appt: 3 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

senior occupational jobs in warriewood, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Office Manager

Senior Occupational Hygiene Consultant - Sydney, NSW

Senior Occupational Hygienist

Senior Case Manager Level 1

Senior Occupational Therapist

Senior Consultant, Occupational Hygiene & HazMat

Senior Exercise Physiologist

Senior NDIS Occupational Therapist | Paramatta

Behaviour Support Clinical Lead

Head of EHSW ANZA

Senior Hospital Scientist (Senior Scientific Officer) - Brain Banking

Senior Consultant, Occupational Hygiene & HazMat - Hybrid

Senior Occupational Therapist Level 3

BehavioUr Management Program (BUMP) Senior Occupational Therapist

Team Leader - Forensic Drug & Alcohol

Female Aboriginal Counsellor

Aboriginal Cultural Capability Educator

Occupational Therapy Head of Department, Mental Health Services WSLHD

Senior Lecturer -Exercise and Sport Sciences

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