In-Demand Office administrator Jobs in Kwinana Beach, Wa

Administration Assistant
Sims Limited —Kwinana WA
- ERP systems
- Microsoft Office
- Administrative experience
Quick Apply
Planning Administration Officer
City of Rockingham WA —Rockingham WA
- $86,797 a year
- 8 hour shift
- Customer service
- Microsoft Office
- Communication skills
- Employee assistance program
12d
Terminal Stock and Administration Officer
Coogee —Kwinana Beach WA
- $60,000 - $75,000 a year
- Full-time
- Wellness program
Quick Apply
4d
Accounts and Administration Assistant
Bang on Brows —Myaree WA
- $35 an hour
- Microsoft Excel
- Administrative experience
- In-person
- Employee discount
Quick Apply
8d
Office Administrator
Guidera O’Connor —Bibra Lake WA
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Parental leave
Project Administrator
Austal —Henderson WA
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Opportunities for advancement
Quick Apply
12d
Technology Administrative Assistant
Atwell, LLC —Atwell WA
- $46,000 - $74,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Tuition reimbursement
- Annual leave
5d
Administration Officer - Treeby Parklands Care Community
Opal HealthCare —Treeby WA
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Parental leave
- Referral program
5d
Administration Officer
COLAS AUSTRALIA —Bibra Lake WA
- Microsoft Office
- Administrative experience
- Communication skills
- Parental leave
- Gym membership
7d
Administration Officer
COLAS —Bibra Lake WA
- Microsoft Office
- Administrative experience
- Communication skills
- Parental leave
- Gym membership
7d
Administration Assistant
The Salvation Army —Canning Vale WA
- Full-time
- Administrative experience
- Warehouse
- Communication skills
- Parental leave
- Employee assistance program
Accounting & Administration Assistant
Everest Tutoring —Harrisdale WA
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
Quick Apply
Land Solutions, Administrative Assistant (Payment Services Team)
Atwell, LLC —Atwell WA
- Full-time
- Microsoft Excel
- Customer service
- Microsoft Office
- Tuition reimbursement
- Annual leave
1d
Parts and Service Administrator
Truck Centre WA —Spearwood WA
- Contract
- Administrative experience
- Communication skills
- Employee assistance program
Quick Apply
Senior Contracts Administrator-Western Power Program
UGL Limited —Canning Vale WA
- Full-time
- Hybrid work
- Wellness program
- Parental leave

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Medical Receptionists -Cannington
GP West Medical Group —Cannington WA
All medical centers are AGPAL accredited for quality in health care. Only applicants with relevant medical reception experience will be contacted.*.
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13d
Administration Assistant
Sims Limited —Kwinana WA
Flexibility to support both operational and finance-related activities. This is a hybrid role responsible for providing end-to-end coordination across project…
Quick Apply

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Administration Assistant

Sims Limited -
Kwinana WA

Quick Apply

Job Details

Qualifications

ERP systems
Logistics
Microsoft Office
Administrative experience
Organisational skills
Manufacturing
Financial acumen
Communication skills

Full Job Description

Sims Metal (Sims) is a global leader in metal recycling. With facilities across the globe, Sims plays an intrinsic role in the circular economy by making resources available for future use. As a responsible corporate citizen, we continuously seek new ways to broaden our participation in the environmental sector, ensuring that our future is as bright, safe, and secure as at any time in our long history.

With a promote-from-within philosophy and a variety of programmes available to support continuous learning, Sims offers the opportunity for a rewarding career. We are committed to the ecologically sound and sustainable use of resources and strive to operate in a manner that minimises waste and protects the environment.

Administrative Assistant

Your Role

This is a hybrid role responsible for providing end-to-end coordination across project delivery, operations support, administration, and finance activities. The position ensures that operational and project workflows are executed efficiently, while maintaining accurate financial records and supporting cost control initiatives.
The role plays a critical part in enabling a small operating unit to run smoothly by bridging operations, projects, and finance functions.

Key Responsibilities
1. Project & Operations Coordination

Coordinate day-to-day site activities and support delivery of projects and outside jobs
Track project timelines, milestones, and deliverables to ensure timely completion
Assist in planning and scheduling of labour, plant, and equipment
Monitor operational progress and escalate risks, delays, or issues
Support operational teams during peak periods or critical activities

2. Administrative Support

Provide comprehensive administrative support to operations and project teams
Maintain accurate documentation, records, and reporting systems
Prepare reports, presentations, and operational updates
Manage data entry and document control processes

3. Finance & Cost Administration

Raise and manage purchase orders, invoices, and goods receipting
Support cost tracking for projects and operational activities
Assist in budget monitoring, cost allocation, and variance tracking
Reconcile invoices and liaise with Finance on discrepancies
Maintain accurate financial records and support month-end processes
Track cost per tonne and support reporting on operational performance

4. Logistics & Vendor Coordination

Coordinate transport, deliveries, and job schedules in collaboration with Transport
Liaise with vendors and contractors to support operational requirements
Ensure timely processing of vendor invoices and documentation

5. Stakeholder Engagement

Act as a coordination point between Operations, Transport, Trading, and Finance
Communicate effectively with internal stakeholders and external vendors
Provide timely updates on project, operational, and financial status

6. Safety, Compliance & Systems

Support adherence to SHECS policies and procedures
Ensure compliance with company policies, procedures, and regulatory requirements

7. Continuous Improvement

Identify opportunities to improve operational, administrative, and financial processes
Support initiatives to enhance efficiency, cost control, and reporting accuracy

Skills

Strong coordination and organisational skills across multiple functions
Sound financial acumen with experience in cost tracking and basic accounting processes
High attention to detail and accuracy
Effective communication and stakeholder management skills
Ability to manage competing priorities in a fast-paced environment
Proficiency in Microsoft Office and finance/ERP systems

Experience

Experience in administration, operations support, project coordination, or similar roles
Exposure to finance processes (e.g. invoicing, purchase orders, reconciliations)
Experience in industrial, logistics, manufacturing, or site-based environments is advantageous

Key Competencies

Planning and prioritisation
Attention to detail and accuracy
Commercial awareness
Problem-solving and initiative
Accountability and teamwork

Additional Requirements

Ability to work in a dynamic, site-based environment
Flexibility to support both operational and finance-related activities

Why Join Us?

Exposure to large-scale operational projects and capital investments
Opportunity to work across metro and regional operations
A role with variety, autonomy, and real business impact
Supportive team environment with strong operational leadership

In return, we offer:

A collaborative and dynamic workplace.
Opportunity to grow and thrive in a mature company operating in an industry with plenty of tailwinds.
Competitive remuneration
Be part of a global leading recycling company, where your work contributes to preserving our planet

Interested?

If you are ready to kickstart your career with us, please submit your resume and cover letter by clicking the ‘Apply Now’ button. We look forward to hearing from you!

A career with Sims provides you with the opportunity to work with an organization whose goal is to be the world’s safest and most responsible recycling company. We are exemplary members of the communities in which we operate and are responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits.
Sims acknowledges Australia's Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the land on which we work and live and gives respect to their Elders both past, present, and emerging. (Australia jobs only)

A career with Sims provides you with the opportunity to work with an organisation whose goal is to be the world’s safest and most responsible recycling company. Our people achieve this by creating a zero-harm workplace, being exemplary members of the communities in which we operate, and being responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits.

At Sims together we are a diverse group of employees who are supported by our equal opportunity policy. To achieve our purpose to create a world without waste to preserve our planet, we are guided by our Principles of Purpose: Be Safe + Well, Band Together, Be Accountable + Transparent, Consistently Innovate, Inspire with Purpose, Celebrate + Have Fun.

Quick Apply

Refine Your Search

office administrator jobs in kwinana beach, wa

Administration Assistant

Planning Administration Officer

Terminal Stock and Administration Officer

Accounts and Administration Assistant

Office Administrator

Project Administrator

Technology Administrative Assistant

Administration Officer - Treeby Parklands Care Community

Administration Officer

Administration Officer

Administration Assistant

Accounting & Administration Assistant

Land Solutions, Administrative Assistant (Payment Services Team)

Parts and Service Administrator

Senior Contracts Administrator-Western Power Program

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