In-Demand Admin assistant Jobs in Docklands, Vic

Executive Assistant
Northpark Private Hospital —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
5h
Administrative Support Officer
Ambulance Victoria —Burwood East VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
11d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
Administrative Assistant
Visa Sidekick —Vermont VIC
- $35 - $40 an hour
- Customer service
- Front desk
- In-person
Quick Apply
8d
Clinical Support Officer - Adminstrative Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
21h
Clinical Support Officer - Adminstrative Assistant
Austin Health —Heidelberg VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
1d
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
1h
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant to the Principal
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
11d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
14d
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
2d
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
7d
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
Quick Apply
9d
Office Administrator
Livelihood Support Services —Truganina VIC
- From $40.01 an hour
- Management
- Microsoft Office
- In-person
Quick Apply
4h
Team Assistant (Administration Assistant)
Ashurst LLP —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
3h
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
2h
Executive Assistant
BASScare —Canterbury VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
1h

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Medical Receptionist/Administrator
virochana kaul —Richmond VIC
Medical admin: 3 years (Required). Medical receptionist: 3 years (Preferred). Experience in Genie system/ accounting/ pregnancy.
$35 - $45 an hour
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Junior Administration / Vehicle Registration Officer
AA Semi Trailers Pty Ltd —Altona North VIC
Occasional reception duties and various administration tasks. We are looking for someone with some experience in office administration and heavy or light…
$52,000 - $55,000 a year
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8d

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Executive Assistant

Northpark Private Hospital -
Melbourne VIC

Apply Now

Job Details

5 hours ago

Benefits

Transportation links
Insurance services
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Organisational skills
Computer skills
Working with Children Check
Communication skills
Hospital experience
Time management

Full Job Description

Are you a highly organised Executive Assistant who thrives on keeping things running smoothly, building strong stakeholder relationships, and providing exceptional support to senior leaders?

Continuous professional development, education & support provided
Deliver outstanding patient care within a dedicated team
Inclusive, values‑led workplace

About the role:

Join Northpark Private Hospital and become an integral part of our leadership team in a role where your professionalism, initiative, and attention to detail will make a real impact every day. As our Executive Assistant, you will provide high-level administrative and executive support to the Hospital Executive Team, ensuring the efficient day-to-day operation of the executive office. Acting as a trusted partner, you will manage complex calendars, coordinate meetings and events, prepare reports and correspondence, and assist with key projects and initiatives across the hospital.

This is a fast-paced and rewarding role that requires exceptional organisational skills, discretion, and the ability to manage multiple priorities while maintaining a high level of professionalism. You will work closely with internal and external stakeholders and play a key role in supporting the delivery of outstanding healthcare services to our community.

About us:

Northpark Private Hospital and La Trobe Private Hospital are leading healthcare providers in Melbourne's northern suburbs, working together to deliver exceptional, patient-centred care to our growing communities.

With a comprehensive range of medical and surgical specialties, including maternity, mental health, paediatrics, orthopaedics, general surgery, urology, plastics and reconstructive surgery, our hospitals are committed to clinical excellence, compassion and innovation.

Why Join Us?

Comprehensive Healthcare Services across two modern and well-established hospitals.
Community-Focused Care with a commitment to improving health outcomes for Melbourne's diverse northern communities.
Collaborative & Supportive Environment working alongside highly skilled surgeons, specialists, nurses and allied health professionals.
Convenient Locations with easy access to major arterials, public transport and ample onsite parking.

At Northpark and La Trobe Private Hospitals, our focus is people. We are dedicated to providing exceptional care for our patients and creating rewarding career opportunities for our staff.

Key Responsibilities:

Provide administrative support in the following areas:
- Secretarial assistance to the Executive Team
- Reception and patient enquiry duties
- Perform data collection, reporting and billing tasks
- Coordinate meetings, agendas and minutes
Manage diary appointments, travel and meeting bookings for appointed executives
Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding
Maintain HR file management and upkeep
Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution

Essential Criteria:

Administration experience in a Hospital/Healthcare environment
Strong organisational and time management skills with the ability to multitask and work within a busy team
Excellent interpersonal and communication skills
Works well independently and within a team
Computer skills in MS Office (Outlook, Word and Excel)
Flexible to work a variety of shifts – early/late shifts & weekend work

Why Healthscope?

When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As the only national private hospital operator and healthcare provider in Australia, our sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for.

You'll also benefit from:

Flexibility to work across one or multiple hospitals across our network
Discounted health insurance (non-casuals only)
Continuous professional development, education & support provided to encourage growth

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient's lives.

Applications close: Friday, 18 September 2026

To apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to Suzy McLean - General Manager [email protected]

Please include a cover letter and your CV along with the contact details of 2 professional referees.

More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. We are also committed to child safety. We are committed to the safety, participation and empowerment of all children. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.

Healthscope has been made aware of recruitment scams involving individuals falsely claiming to represent Healthscope. Please note that Healthscope will never request payment from candidates.

Any request for payment is fraudulent.

Visit ScamWatch for more information on recruitment scams.

Apply Now

Refine Your Search

admin assistant jobs in docklands, vic

Executive Assistant

Administrative Support Officer

Administrative Assistant - Learning & Teaching

Administrative Assistant

Clinical Support Officer - Adminstrative Assistant

Clinical Support Officer - Adminstrative Assistant

Lead Executive Assistant

Executive Assistant

Executive Assistant to the Principal

Senior Product Developer Administration Assistant

Executive Assistant

Administrator

Executive Assistant

Office Administrator

Team Assistant (Administration Assistant)

Administration Assistant

Executive Assistant

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