In-Demand Admin assistant Jobs in Essendon, Vic

Executive Assistant - Legal and Company Secretary
Siemens —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Diabetes Education Administrative Support
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
5h
Executive Assistant
Service Stream —Melbourne VIC
- Urgently hiring
- Microsoft Office
- Leadership
- Communication skills
8d
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
7d
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
RMIT University —Melbourne VIC
- $97,647 - $105,698 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
9d
Clinical Support Officer - Adminstrative Assistant
Austin Health —Heidelberg VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
1d
Executive Assistant
Asahi Beverages —Melbourne VIC
- Full-time
- Microsoft Excel
9d
Administration Assistant
University of Melbourne —Parkville VIC
- $80,400 - $85,328 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Health insurance
- Parental leave
8d
Executive Assistant, Corporate Affairs
CSL Behring —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
14d
Executive Assistant to the Principal
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
12d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
5d
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
10h
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
2d
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
8d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
Quick Apply
9d

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Executive Assistant - Legal and Company Secretary

Siemens -
Melbourne VIC

Apply Now

Job Details

Permanent | Part-time
13 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
AI

Full Job Description

Executive Assistant – Legal and Company Secretary

Join a team where great people, great ideas and great work come together.

Looking for a part-time role where you can make a real impact, work with talented people and be part of a culture that genuinely values what you bring?

We’re looking for a highly organised and detail-focused EA to provide trusted support to our General Counsel and Company Secretary and play an important role in keeping our Legal function running smoothly.

This is an opportunity to become an important part of a high-performing, collaborative and supportive environment where no two days are quite the same. You’ll work alongside experienced professionals, have exposure to a broad range of legal and business activities, and play a key role in keeping things organised, connected and operating at their best.

What you’ll do

Assist with legal and company secretarial administration, including ASIC lodgements, maintenance of corporate registers and related corporate governance tasks.
Prepare, format and proofread legal documents, correspondence, contracts, reports and legal advice.
Assist with the preparation and distribution of board agendas, papers, minutes and action lists.
Coordinate insurance renewal process with internal stakeholders.
Undertake research tasks and prepare briefs.
Manage billing, invoices, expenses and related administrative processes.
Coordinate diaries, meetings, appointments, and travel arrangements.
Manage the Legal team's inboxes, including monitoring, prioritizing and directing correspondence as required.
Coordinate and administer document signing processes and workflows.
Ensure documents and information are accurately filed and readily accessible.
Identify opportunities to use AI tools and technology to improve administrative processes, streamline workflows and enhance efficiency.
Provide general administrative support to the Legal team as required, helping with day-to-day matters and team coordination.
Liaise with internal stakeholders, external advisers, customers and other contacts in a professional manner.

What you’ll bring

We’re looking for someone who is highly organised, reliable and detail-focused, with the ability to manage confidential information and multiple priorities.

You will ideally have:

Previous experience as a Legal Assistant, Company Secretarial Assistant, Executive Assistant or similar role
Experience supporting a legal, professional services or corporate environment.
Strong document preparation, formatting and proofreading skills.
Excellent attention to detail and accuracy.
Strong Microsoft Office skills, particularly Word, Outlook and Excel, as well as experience using and administering SharePoint
An interest in using AI tools and digital solutions that can improve processes and efficiency.
A professional and discreet approach when handling confidential information.
Analytical thinking and problem-solving skills.
A willingness and eagerness to learn and grow.

Flexibility that works for you

This is a part-time position at 0.6 FTE (3 days per week), offering flexibility to support work-life balance.

We understand that life doesn’t always fit neatly into 9:00am–5:00pm. Whether you have school drop-offs, a favourite gym class or regular appointments to work around, we’re happy to have a conversation about what flexibility looks like for you.

Why Siemens?

At Siemens, you’re not just joining a company - you’re joining a global community of people who are passionate about making a difference.

We’re proud of our high-performing culture, where people are encouraged to bring their ideas, challenge the status quo and continuously look for better ways to work. You’ll be surrounded by talented and supportive colleagues who value collaboration, respect and achieving great outcomes together.

If you’re looking for a part-time opportunity with a high-performing culture, genuine flexibility and the chance to make an impact, we’d love to hear from you.

Diversity & Inclusion

At Siemens, we value diversity and inclusion and are committed to creating a workplace where everyone feels respected, valued and empowered to succeed. We welcome applications from people of all backgrounds and experiences.

Apply Now

Refine Your Search

admin assistant jobs in essendon, vic

Executive Assistant - Legal and Company Secretary

Diabetes Education Administrative Support

Executive Assistant

Executive Assistant

Executive Assistant to C-Suite Executives

Executive Assistant - Group CEO & APAC Leadership Team

Executive Assistant

Executive Assistant

Clinical Support Officer - Adminstrative Assistant

Executive Assistant

Administration Assistant

Executive Assistant, Corporate Affairs

Executive Assistant to the Principal

Administrative Assistant - Learning & Teaching

Executive Assistant

Lead Executive Assistant

Executive Assistant

Administrator

Executive Assistant

Executive Assistant

I want to receive the latest job alert for admin assistant in essendon, vic

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