In-Demand Administration Jobs in Carrum Downs, Vic

Medical Reception & Administration officer
YSAS Pty Ltd —Frankston VIC
- From $40.49 an hour
- Part-time
- Medical office experience
- Microsoft Office
- Administrative experience
- Annual leave
- Parental leave
9h
Personal Assistant - Operations Managers (Medicine & Surgery/Rehabilitation), Casey Hospital
Monash Health —Berwick VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13h
Contracts Administrator
Energy Power Systems Australia —Mulgrave VIC
- Contract
- Hybrid work
- ERP systems
- Administrative experience
- Construction experience
- Health insurance
- Parental leave
Administrative Officer - Community
Monash Health —Clayton VIC
- Part-time
- Microsoft Office
- Administrative experience
- EMR systems
- Employee assistance program
12d
Internal Sales & Contracts Administrator (4 mth fixed term contract)
Rotork —Hallam VIC
- Full-time
- Hybrid work
- Customer service
- ERP systems
- Communication skills
Quick Apply
7d
Contract Administrator
Blue Peak Constructions —Springvale VIC
- $79,000 - $89,000 a year
- Full-time
- Microsoft Office
- Bachelor's degree
- Organisational skills
Quick Apply
Receptionist
Quest Moorabbin Pty Ltd —Heatherton VIC
- $32 - $36 an hour
- Part-time
- Sales
- Customer service
- Front desk
Quick Apply
14d
Receptionist
Fulton Hogan —Noble Park North VIC
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
- Health insurance
- Parental leave
5d
Project/Workshop Administrator
Pinnacle Hire Pty Ltd —Rowville VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Sales and Administration Assistant
Cakes by Sweethearts Pty Ltd —Huntingdale VIC
- $34 - $36 an hour
- Monday to Friday
- Sales
- In-person
Quick Apply
Administration Officer
Cleanaway —Dandenong VIC
- Full-time
1d
Dental Assistant/Receptionist
Springvale Dental Smiles —Springvale VIC
- $51,421 - $78,727 a year
- Part-time
- Anatomy knowledge
- In-person
- Medical terminology
Quick Apply
8d
Administrative Officer - Emergency Medicine
Monash Health —Berwick VIC
- Part-time
5d
Administrative Officer - Elective Services
Monash Health —Clayton VIC
- Part-time
- Microsoft Office
- Administrative experience
- Clinic
14d
Receptionist & Administrator
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Admin & Sales Support
Dynasty Signs —Dandenong VIC
- $25 - $28 an hour
- Part-time
- In-person
- Communication skills
Quick Apply
10d
Technical Administrator L2
Nexigen Digital —Narre Warren VIC
Office Coordinator
Millennium —Mulgrave VIC
- Part-time
- Microsoft Office
- Employee assistance program
Workshop Administrator
Techtronic Industries (TTI) —Dandenong VIC
- Full-time
- Salesforce
- Communication skills
- Time management
- Parental leave
- Employee assistance program
Administrative Secretary - Monash Audiology (Part-time)
Monash Health —Clayton VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
13h

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Medical Reception & Administration officer

YSAS Pty Ltd
Frankston VIC

Apply Now

Job Details

Part-time
From $40.49 an hour
9 hours ago

Benefits

Annual leave
Parental leave
Employee assistance program
Salary packaging

Qualifications

Medical office experience
Microsoft Office
Administrative experience
Computer skills
Working with Children Check
Medical terminology
Communication skills

Full Job Description

· Headspace Rosebud and Frankston

· Application close Date COB on 9th September 2026

· Part-time (45.6 Hours per fortnight)

· Fixed term until 30th June 2027

· Remuneration SCHCADS level 3 dependent on qualifications and experience + superannuation

· 5 Weeks Annual Leave

· Up to $15,900 for living expenses + up to $2,600 towards meals and entertainment can be tax-free through NFP Salary Packaging

About us

Youth Support + Advocacy Service (YSAS) is one of Australia’s largest and most comprehensive, youth specific community service organisation that enables young people experiencing serious disadvantage to access the resources and support they require to lead healthy and fulfilling lives.

YSAS is a Child Safe organisation. We actively promote the safety and wellbeing of young people, and are committed to protecting young people from harm or abuse who come into contact with and/or access our service.

At YSAS we are committed to people of a diversity of backgrounds and identities being included, represented, and having the opportunity to participate equally in the life of our organisation and the communities in which we provide our services. We strive to create the conditions where people feel safe, enfranchised and valued. We value lived-living experience wisdom, insight, and knowledge.

About the position

The Medical Reception and Administration Officer is a key first point of contact for headspace Frankston and Rosebud, providing a welcoming, youth-friendly and professional reception service for young people, families/carers, community members and service partners. The role supports safe and timely access to services by managing high-volume phone, email and face-to-face enquiries with warmth, discretion and professionalism, and by assisting with initial contact, screening, warm referral and clinical escalation processes within scope of practice.

The role undertakes a broad range of medical reception and administrative duties, including front-of-house support, appointment management, client presentations at reception, room bookings, monitoring and supporting clients attending appointments, electronic medical record management, scanning, correspondence, data entry and general administrative support to the headspace leadership team, staff, GPs, allied health professionals and private practitioners.

Key Selection Criteria

1. Administration qualifications and/or experience in a similar administration role.

2. Demonstrated experience in providing administrative support to a multi- disciplinary team including the requirement to maintain privacy and confidentiality.

3. Excellent computer skills with proficiency in the use of Microsoft Office Suite, alongside the ability to quickly acquire knowledge about additional computer programs.

4. Ability to contribute to process improvement

5. Ability to maintain a professional attitude in all communication with stakeholders i.e. phone, email and face to face.

6. Excellent interpersonal skills, and written and verbal communication skills.

What our young people request from our workers:

Young people across YSAS have spoken out and given feedback about the qualities that best describe a good YSAS worker:

“*A good worker takes the time to understand your interests and doesn’t treat everyone the same.” “Young people believe that a good YSAS worker is empathetic and good at actively listening in a non-judgmental way, is relatable, down-to-earth and able to build trust and rapport in a consistent manner”. “It takes time to trust someone, but it’s worth it when you know they’ve got your back”. Young people have also raised that genuine human connection is an important quality, “being authentically human”, while having a holistic, flexible, and adaptable approach that considers the entire context of a young person’s life and their intersectionalities. “It’s about making sure workers don’t just tick boxes but genuinely want to see us thrive”*

Regardless of where they are based or what position a worker has, everything we do at YSAS is about young people and their families.

For full details of the position and more about YSAS benefits please visit our employment website https://ysas.org.au/employment/

Why work with us?

· YSAS has a true commitment to flexible working, ensuring that individual, team and client needs are met

· YSAS offers additional leave entitlements such as gender affirmation, ceremonial leave for Aboriginal and Torres Strait Islanders, fertility leave, blood donors leave, a generous Parental Leave Scheme and the ability to purchase additional leave.

· Access to learning and development opportunities

· Employee Assistance Program (EAP)

Please Note:

1. As part of our Employment screening process you will be required to undertake a National Criminal History check and have a current Working with Children Check.

2. You must have Australian work rights to apply for this position.

Further Enquiries

For a confidential discussion about the position, please contact Kellie Jackson, Practice Manager Headspace, on 97696419 regarding the Administration Officer position, Recruitment Ref. Number – 059_2026.

· YSAS is an equal opportunity employer, and we welcome applications from all sectors of the community.

· YSAS has a zero tolerance for child abuse and is committed to the provision of a child-safe organisation.

Pay: From $40.49 per hour

Expected hours: 22.8 per week

Work Location: In person

Apply Now

Refine Your Search

administration jobs in carrum downs, vic

Medical Reception & Administration officer

Personal Assistant - Operations Managers (Medicine & Surgery/Rehabilitation), Casey Hospital

Contracts Administrator

Administrative Officer - Community

Internal Sales & Contracts Administrator (4 mth fixed term contract)

Contract Administrator

Receptionist

Receptionist

Project/Workshop Administrator

Sales and Administration Assistant

Administration Officer

Dental Assistant/Receptionist

Administrative Officer - Emergency Medicine

Administrative Officer - Elective Services

Receptionist & Administrator

Admin & Sales Support

Technical Administrator L2

Office Coordinator

Workshop Administrator

Administrative Secretary - Monash Audiology (Part-time)

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