In-Demand Administration assistant Jobs in Moorabbin, Vic

Administrative Assistant
Visa Sidekick —Vermont VIC
- $35 - $40 an hour
- Customer service
- Front desk
- In-person
Quick Apply
7d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
8d
Administration Assistant
University of Melbourne —Parkville VIC
- $80,400 - $85,328 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Health insurance
- Parental leave
7d
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Asahi Beverages —Melbourne VIC
- Full-time
- Microsoft Excel
8d
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
6d
Executive Assistant, Corporate Affairs
CSL Behring —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
12d
Executive Assistant - Country Road Group
Country Road Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
4d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
3d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
13d
Executive Assistant
Kairos Recruitment —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- AI
1d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
7d
Admin Assistant - General
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
2h
Clinical Support Officer - Adminstrative Assistant
Austin Health —Heidelberg VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
3h
Secondary Teachers Assistant/Inclusion Support/Admin Support
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Management
- Leadership
- Communication skills
2h

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Administrative Assistant

Visa Sidekick
Vermont VIC

Quick Apply

Job Details

Casual
$35 - $40 an hour
7 days ago

Qualifications

Customer service
Front desk

Full Job Description

Job description:

We're after a casual admin assistant to help keep our legal practice running smoothly.

We work with visa hopefuls and employer sponsors to transform their visa journey from confusion and stress to easy and breezy! Behind every one of those visa grants is a pile of documents, deadlines and emails that need someone reliable keeping them in order. That's where you come in.

You don't need to know anything about migration law. You do need to be organised, quick on a computer, and great on the phone.

The day to day:

Answering phones, taking messages and fielding general enquiries
Monitoring the inbox and directing emails to the right person
Setting up new client files and keeping our matter tracker up to date
Booking consultations and managing calendars
Preparing invoices and following up unpaid accounts
Completing tasks related to our SOPs at certain intervals in a client journey eg record keeping tasks at application lodgement stage
General office admin and helping out wherever needed

About You:

Previous admin, reception or customer service experience
Excellent attention to detail
Good with computers and tech-savvy. Comfortable picking up new software and able to fine tune formatting of a word document
A positive, friendly, can-do attitude
Confidence on the phone
Excellent time management and the ability to work without reminders
Discretion, since you'll be handling sensitive personal information
Unrestricted work rights in Australia

The arrangement:

This is a casual role, so hours are offered as the work comes up and there are no guaranteed hours from week to week. Realistically we expect somewhere between 8 and 20 hours a week, spread over two to four days, but it will move around depending on how busy we are.

We're operate out of a HQ in Melbourne's eastern suburbs but we service clients all over Australia and world wide. Melbourne mornings line up nicely with the start of our day, and there is some flexibility on exactly which hours you work.

We're a small, tight knit team so a willingness to jump in, help out and be a part of the team is crucial.

Migration work can go for many months or years, so we create excellent relationships with them so that the process can be enjoyable for them and us along the way. We know our clients by name, not just their client code, and we check in on their weekend plans not just the bare minimum for their visa.

Come join us and be part of something exciting as we help people start their new lives in Australia!

Please provide a CV and a cover letter via online application only. It doesn't need to be boring. Show us a bit of personality and why you think this role might be for you.

Due to high levels of applications, only shortlisted candidates will be contacted. Please do not contact us by phone or other means. Candidates who do will be automatically excluded from consideration.

Pay: $35.00 – $40.00 per hour

Work Location: In person

Quick Apply

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