In-Demand Administration Jobs in Carrum Downs, Vic

Service Administrator – Fire Services
Mechfield Facility Maintenance —Dandenong VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Officer - Community
Monash Health —Clayton VIC
- Part-time
- Microsoft Office
- Administrative experience
- EMR systems
- Employee assistance program
11d
Office Manager
H&B SOLID PLASTERING —Cranbourne VIC
- From $30 an hour
- Full-time
- In-person
- Communication skills
Quick Apply
Contract Administrator
Blue Peak Constructions —Springvale VIC
- $79,000 - $89,000 a year
- Full-time
- Microsoft Office
- Bachelor's degree
- Organisational skills
Quick Apply
Internal Sales & Contracts Administrator (4 mth fixed term contract)
Rotork —Hallam VIC
- Full-time
- Hybrid work
- Customer service
- ERP systems
- Communication skills
Quick Apply
6d
Receptionist
Quest Moorabbin Pty Ltd —Heatherton VIC
- $32 - $36 an hour
- Part-time
- Sales
- Customer service
- Front desk
Quick Apply
13d
Shipping Admin
Samsonite —Mulgrave VIC
- Full-time
- Microsoft Excel
- Warehouse
- Communication skills
14d
Project/Workshop Administrator
Pinnacle Hire Pty Ltd —Rowville VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Receptionist
Fulton Hogan —Noble Park North VIC
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
- Health insurance
- Parental leave
4d
Dental Assistant/Receptionist
Springvale Dental Smiles —Springvale VIC
- $51,421 - $78,727 a year
- Part-time
- Anatomy knowledge
- In-person
- Medical terminology
Quick Apply
7d
Secondary Teachers Assistant/Inclusion Support/Admin Support
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Management
- Leadership
- Communication skills
4h
Contracts Administrator
Energy Power Systems Australia —Mulgrave VIC
- Contract
- Hybrid work
- ERP systems
- Administrative experience
- Construction experience
- Health insurance
- Parental leave
Receptionist & Administrator
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Officer - Elective Services
Monash Health —Clayton VIC
- Part-time
- Microsoft Office
- Administrative experience
- Clinic
13d
Office Coordinator
Millennium —Mulgrave VIC
- Part-time
- Microsoft Office
- Employee assistance program
Sales and Administration Assistant
Cakes by Sweethearts Pty Ltd —Huntingdale VIC
- $34 - $36 an hour
- Monday to Friday
- Sales
- In-person
Quick Apply
Admin & Sales Support
Dynasty Signs —Dandenong VIC
- $25 - $28 an hour
- Part-time
- In-person
- Communication skills
Quick Apply
9d
Warranty Administrator - Nissan
Recoveriescorp —Mulgrave VIC
- Full-time
- Customer service
- Case management
- Organisational skills
- Paid training
Workshop Administrator
Techtronic Industries (TTI) —Dandenong VIC
- Full-time
- Salesforce
- Communication skills
- Time management
- Parental leave
- Employee assistance program
Administrative Officer - Emergency Medicine
Monash Health —Berwick VIC
- Part-time
4d

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Service Administrator – Fire Services

Mechfield Facility Maintenance -
Dandenong VIC

Quick Apply

Job Details

Permanent | Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Maintenance
Microsoft Office
Administrative experience
Organisational skills
Communication skills

Full Job Description

Mechfield FM is seeking an experienced Service Administrator to join our growing Fire Services department.

This role will provide essential administrative and operational support to our Fire Services team, helping coordinate technicians, manage service activities and ensure jobs are completed accurately and efficiently.

The successful candidate will have extensive, proven hands-on knowledge of Uptick, with the confidence to manage workflows, assets, service schedules, defect reporting and job close-outs within the system. Strong Uptick experience is essential for this position.

Key responsibilities

Provide day-to-day administrative support to the Fire Services team.
Manage fire service jobs, work orders and recurring maintenance schedules in Uptick.
Coordinate technician schedules and allocate planned and reactive service works.
Set up and maintain client sites, assets, service routines and compliance information in Uptick.
Monitor job progress and follow up technicians to ensure work is completed and closed out promptly.
Review technician reports, service records and supporting documentation for completeness and accuracy.
Process identified defects and assist with preparing quotes and follow-up works.
Generate service reports, compliance documentation and client information from Uptick.
Maintain accurate customer, site, asset and equipment records.
Liaise with clients, technicians, supervisors and internal departments regarding job requirements and service updates.
Assist with purchase orders, parts coordination, invoicing preparation and job costing.
Support the onboarding of new clients, sites and assets into Uptick.
Help improve Uptick workflows and administrative processes as the Fire Services department continues to grow.
Provide general administrative support to the management team and wider Fire Services department as required.

About you

To be successful in this role, you will have:

Extensive practical experience using Uptick in a fire services or essential safety measures environment.
A strong understanding of Uptick workflows, including assets, routines, tasks, defects, quotes, reports and job close-outs.
Previous experience in service administration, coordination or scheduling.
Experience working within the fire protection, facilities maintenance or a similar service-based industry.
Sound knowledge of AS1851 in the scheduling of servicing and maintenance of fire systems
Strong organisational skills and the ability to manage competing priorities.
Excellent attention to detail and a commitment to maintaining accurate records.
Confident written and verbal communication skills.
The ability to work collaboratively with field technicians, managers, clients and administration teams.
A proactive approach and the confidence to follow up outstanding actions.
Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
An understanding of fire maintenance and compliance requirements will be highly regarded.

What we offer

The opportunity to join and support a growing Fire Services department.
A varied role with the ability to contribute to process and system improvements.
A supportive and collaborative team environment.
Ongoing development opportunities within a growing facilities maintenance business.
Competitive remuneration based on skills and experience.

Company Overview

Please visit https://mechfieldfm.com.au/ for more information

Quick Apply

Refine Your Search

administration jobs in carrum downs, vic

Service Administrator – Fire Services

Administrative Officer - Community

Office Manager

Contract Administrator

Internal Sales & Contracts Administrator (4 mth fixed term contract)

Receptionist

Shipping Admin

Project/Workshop Administrator

Receptionist

Dental Assistant/Receptionist

Secondary Teachers Assistant/Inclusion Support/Admin Support

Contracts Administrator

Receptionist & Administrator

Administrative Officer - Elective Services

Office Coordinator

Sales and Administration Assistant

Admin & Sales Support

Warranty Administrator - Nissan

Workshop Administrator

Administrative Officer - Emergency Medicine

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